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LIQUOR COMMISSION SUPPORT TECHNICIAN (SR-14) [1 vacancy]



Job Details

LIQUOR COMMISSION SUPPORT TECHNICIAN (SR-14) [1 vacancy]

This listing closes on 4/5/2025 at 11:59 PM Hawaii.

Employer

City and County of Honolulu

Salary

$3,917.00 Monthly

Location

Oahu, HI

Job Type

Full-Time Permanent

Job Number

253245

Department

Liquor Commission

Opening Date

03/30/2025

Closing Date

4/5/2025 at 11:59 PM Hawaii

Position Information


Be the Key to Seamless Meetings – Capture, Record, and Help the Commission Make an Impact!

Start your rewarding career with the City and County of Honolulu today!


Looking for a role where attention to detail and technical expertise make a real difference? The Liquor Commission is looking for a meticulous and tech-savvy individual to become a vital part of their team as a Liquor Commission Support Technician! Join us and play a key part in ensuring every commission meeting is captured and runs smoothly!


Duties and responsibilities of this position include but are not limited to:

  • Attending regular and special Commission meetings and executive sessions to take notes, record proceedings, prepare and distribute the Board Packet and adjudication folder to relevant staff as well as posting the Board Packet online for public inspection;
  • Preparing and testing audio/visual recording equipment for weekly commission hearings, performing pre-hearing tests on cameras and microphones, recording and exporting test videos to check audio/visual quality, adjusting microphone levels on the audio equipment mixer, setting up the public hearings room, and providing necessary documents and supplies for the Commissioners and key staff;
  • Attending commission hearings to operate audio/visual (digital) equipment, recording proceedings, and taking detailed notes. Using software to create recording sessions, switching between 'Live' and 'Private' modes during Executive Sessions, and entering data into the database, including agenda items, appearances, testimonies, discussions, votes, and decisions. Exporting data to create official minutes, ending recordings, and capturing key testimony and exchanges during adjudication hearings while also preparing post-hearing synopses for web posting;
  • Preparing and posting the official record of the commission hearing in compliance with Chapter 92, Hawaii Revised Statutes, and certifying the accuracy of the minutes. This includes summarizing the hearing from the audio/video recordings and notes, editing and exporting the video, uploading both the summary and video for archival purposes, and posting links to the agency’s website for public viewing. If the audio/visual file is corrupted, a complete verbatim transcription will be prepared and posted for public access as required by statute;
  • Preparing and posting the written public notice/agenda for commission hearings on the agency's electronic calendar, as required by Chapter 92, Hawaii Revised Statutes. This includes compiling references and reports on agenda items as instructed by the Liquor Control Administrator, Assistant Liquor Control Administrator, or Administrative Services Officer, and researching Commission files to gather necessary reports, records, and background data;
  • Assembling correspondence and reference materials for agenda items, and preparing individual folders for each Commission member in preparation for meetings. Maintaining a list of individuals requesting hearing notifications and ensuring timely mailing or emailing of public notices;
  • Composing letters, reports, and memoranda as required, including notifying applicants of actions taken by the Liquor Commission and informing them of required documents and steps for liquor license issuance;
  • Preparing public hearing notices after confirming all legal requirements are met, coordinating with the newspaper agency for timely ad publication, and determining the appropriate dates and frequency. Additionally, preparing letters to prospective licensees informing them of the requirement to mail hearing notices to property owners, lessees, and condo owners as required by law; and
  • Performing other related duties as required.


Special Working Conditions: Work schedule is from 7:45 a.m. until 4:30 p.m., with varying days off depending on work needs. Attendance at Liquor Commission hearings is required, which may occasionally extend into late afternoons or evenings (up to 6:30 p.m.), with compensable overtime. May also be required to work overtime, weekends, nights and holidays based on operational needs.
  
Apply today! If you qualify for the position, your name will be eligible for referral to the hiring department for further consideration for the current job openings as well as future vacancies for this job title.



Additional Job Information


HIRING PROCESS:
  • Applications must be submitted online by April 5, 2025, 11:59 p.m., Hawaii Standard Time (HST).
  • Interviews for the current vacancies will be held on Friday, April 25, 2025.
  • A conditional offer will be made after all interviews have concluded.
  • Additional interviews for future vacancies may also be scheduled by the individual hiring departments as vacancies occur.

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your e-mail account in a timely manner. To ensure proper delivery, please make sure you:     
     - use a valid e-mail account;     
     - verify your e-mail address is entered correctly on your GovernmentJobs account;     
     - are subscribed to e-mail notices;     
     - check your spam folders; and
     - add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.


Minimum Qualification Requirements

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment. 

EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience that demonstrated the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:
Three years of clerical experience, one of which shall have involved transcribing minutes of legal, board, or commission meetings, conferences, hearings and/or other similar proceedings.

Substitution: Business school or college level credits from an accredited four-year college or university will substitute for experience on a month-for-month basis for up to two years of general clerical experience. (Note: There is NO substitution for the one year of clerical experience which shall have involved transcribing minutes of legal, board, or commission meetings, conferences, hearings and/or other similar proceedings.)

Verification Requirement: You must submit evidence of your education in order to be given credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail or drop off a photocopy of your diploma and/or official transcript to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible in order to be given credit. 


Examination Process

EDUCATION AND EXPERIENCE EVALUATION:  
In addition to meeting the above minimum qualifications, your application will be further evaluated.  Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position.  Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.

EXAMINATION WEIGHT:
Education and Experience Evaluation.....................100%   

What are the benefits of being a City Employee?

-- Vacation: Employees may earn up to 21 days per year.

-- Sick Leave: Employees may earn up to 21 days per year.

-- Holidays: 13 days a year; 14 days during election years.

-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.

-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).

-- Group Life Insurance: No cost for eligible employees.

-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.

-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.

-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item

-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.

-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.

-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.

-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

To view additional information, please visit our Benefits of City Employment page. 

* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

01
When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.

Please do not submit resumes in place of completing any of these sections.

List each work experience separately, do not combine jobs. For example, if you've held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).

In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:
  • Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
  • Concurrent or overlapping experiences and/or education will NOT be double credited.
  • Professional experience is defined as post-bachelor's degree, non-clerical work typically involving independent analytical work that included solving complex (non-routine) problems, writing reports, and interpreting and applying technical materials.
  • Most work experience as an intern will NOT be creditable as equivalent to professional experience.
  • Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.
    1. Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.
    2. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.
  • All requirements for the position must be met at the time of application or by the closing date of the recruitment.

Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.

If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., driver's license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.
  • I certify that I have read and understand the above statements.
02
EDUCATION REQUIREMENT: Equivalent to graduation from high school.

Select the ONE statement that describes your high school education:
  • I graduated from high school.
  • I received a high school equivalent diploma (e.g., GED diploma).
  • I have not graduated from high school and do not have a high school equivalent diploma; however, I have work experience that I feel demonstrates my ability to perform the essential functions of the job.
  • I have not graduated from high school, have not received a high school equivalent diploma, and do not have work experience that demonstrates my ability to perform the essential functions of the job.
03
EXPERIENCE REQUIREMENT: Three years of clerical experience, one year of which shall have involved transcribing minutes of legal, board, or commission meetings, conferences, hearings and/or other similar proceedings.

Substitution: Business school or college level credits from an accredited four-year college or university may substitute for experience on a month-for-month basis for up to two years of general clerical experience. (Note: There is NO substitution for the one year of clerical experience which shall have involved transcribing minutes of legal, board, or commission meetings, conferences, hearings and/or other similar proceedings.)

Verification Requirement: You must submit evidence of your education in order to be given credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail or drop off a photocopy of your diploma and/or official transcript by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible in order to be given credit.

Select the ONE statement that describes your clerical experience:
  • I have at least three years of clerical experience, including at least one year of clerical experience which involved transcribing minutes of legal, board, or commission meetings, conferences, hearings and/or other similar proceedings.
  • I will be substituting business school/college level credits for up to two years of the general clerical experience requirement, and I have at least one year of clerical experience which involved transcribing minutes of legal, board, or commission meetings, conferences, hearings and/or other similar proceedings.
  • I do not meet the experience requirement for this position.
04
For each position listed in the Work Experience section where you transcribed minutes of legal, board, or commission meetings, conferences, hearings and/or other similar proceedings, please provide the following information:
  1. Describe the meetings, conferences, hearings, and/or similar proceedings that you transcribed minutes for. What was the purpose of these meetings, conferences, or hearings, and who conducted them?
  2. How often were these meetings, conferences, or hearings held?
  3. Describe your specific duties and responsibilities in transcribing the minutes for these meetings, conferences, or hearings.

* Required Question

Employer
City and County of Honolulu
Phone
(808) 768-8536
Website
https://www8.honolulu.gov/dhr/
Address
650 South King Street, 10th Floor

Honolulu, Hawaii, 96813

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