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Facilities Manager - SR-28



Job Details

Facilities Manager - SR-28
Employer

County of Hawai`i

Salary

$86,376.00 - $122,964.00 Annually

Location

Future vacancies with immediate vacancy in Hilo, HI

Job Type

Permanent & Temporary Positions

Job Number

2025-00015

Department

Public Works

Division

Building

Opening Date

02/02/2025

Closing Date

Continuous

Duties Summary

Supervises, directs, and administers the operations of the design & engineering, repair & maintenance, parking control, and general services sections of the building division; directs the preparation of designs, plans, specifications, estimates, and reports; plans, develops, and coordinates building projects; and supervises maintenance of County facilities and performs other related duties as required.

There is one (1) immediate permanent full-time vacancy with the Department of Public Works - Building Division in Hilo.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited.  Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list.  Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

  • Plans and directs the facilities management for the Department of Public Works’ Building Division, including the planning, compliance, design, and construction of buildings, structures, and their infrastructures for County facilities, repair and maintenance of county facilities, parking control, and general services.
  • Develops, implements, and oversees the asset management and preventative maintenance and scheduling program.
  • Develops, recommends, and updates policies, procedures, and plans to provide optimum conditions for County facilities.
  • Recommends contingency policies, procedures, and plans to provide for the safety and security of County facilities and their users in emergency or critical conditions.
  • Determines work procedures and directs work assignments.
  • Directs site assessments and maintains inventory records.
  • Ensures compliance with the building code. 
  • Supervises the preparation of plans, estimates, specifications, and contract documents; checks computations; approves design changes.
  • Assists in the planning, development, and implementation of major building programs, including the maintenance and operation of County facilities. 
  • Serves as the first point of contact for trouble calls and alarm systems and responds to any issues; responds to emergency conditions after hours due to fire, break-ins, etc. by obtaining the required work force or contractors.
  • Prepares and supervises the preparation of work progress and cost reports.
  • Supervises building investigations, inspections, and research studies.
  • Directs the preparation and maintenance of facility as-built drawings, operations and maintenance manuals, and records.
  • Manages all preventive and routine maintenance contracts and determines acceptability of completed work.
  • Manages repair and maintenance work requests and evaluates type of repairs required.   Refers work to Repair and Maintenance or Capital Improvement Project coordinators.
  • Assists in the preparation and justification of budget requests; oversees equipment and material requirements.
  • Assigns and reviews the work of subordinates; recommends personnel actions including hiring, promotion, disciplinary actions, and terminations.
  • Resolves complex problems, particularly in planning and coordination of facilities management activities.
  • Prepares special contracts, technical reports, and correspondence.
  • Operates a vehicle to perform work-related duties.
  • Performs other related duties.

Minimum Qualification Requirements

Training and Experience:
A combination of education and experience substantially equivalent to:

  • graduation from an accredited college or university with a baccalaureate degree in architecture, civil, electrical, mechanical, or structural engineering (scan and attach a copy of your official college transcript to your application), and
  • five (5) years work experience managing the work of engineering and/or construction projects, and
  • three (3) years of which shall have been in a supervisory capacity, and
  • possession of a valid Certificate of Registration in the United States as a professional architect, civil, electrical, mechanical, or structural engineer (scan and attach a copy of your valid professional license to your application), and
  • possession of a valid State of Hawai'i driver License (Class 3) or any other valid comparable driver license at time of filing.  (You will be required to submit your valid driver's license at time of hire).  

Note:  Possession of a valid State of Hawai'i Certificate of Registration as a professional architect, civil, electrical, mechanical, or structural engineer prior to completion of probation.

Examination:   All applicants who meet the minimum qualification requirements will be assigned a score of 70 points.  An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully.  Be certain to list all pertinent training and experience, as this may be important in determining your examination score.  It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.   

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. 

Note:   In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency.  If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of:  architectural and engineering principles and practices; modern methods and practices used in the preparation of plans, specifications, estimates, and reports; the sources of architectural and engineering information; national, state, and County building codes and ordinances; laws and regulations relating to energy conservation and occupational safety and health; surveying and constructing practices; public works programs and financing; land conveyancing and the preparation of contracts; and principles and practices of administration.

Ability to:  plan, organize, and direct the work of multiple sections; develop major building programs; plan, evaluate, and coordinate building operations and maintenance activities; understand and apply pertinent laws, rules, and regulations; solve complex problems in dealing with diverse interests and viewpoints; prepare clear and concise reports, budget forecasts, and program expenditure plans; and communicate effectively both orally and in writing.

Physical Requirements:  Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping:  Light

Benefits of County employment: The County of Hawai‘i offers a competitive compensation package.  Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

  • Flexible Working Arrangements:  Options may include telecommuting, alternate work schedules (4-10) and flexible working hours.  (Not all Departments/Agencies participate and not all positions are eligible.)   
  • Vacation:  Start accruing paid vacation time immediately upon hire – up to 21 days per year.
  • Sick Leave:  Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
  • Holidays:  The County provides 13 paid holidays per year (plus General Election Day when applicable).
  • Training and Development:  The County has a variety of training and development opportunities for employees.  
  • County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
  • Public Service Loan Forgiveness (PSLF) Program:  You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.  
  • Retirement Plan:  The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
  • Deferred Compensation:  Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
  • Flexible Spending Plan:  Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
  • Health Benefit Plans:  The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
  • Employee Assistance Program (EAP):  This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
  • Group Life Insurance:  Free life insurance policy for active employees.  
  • Credit Union Membership
  • Other Leaves:  You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.

All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information. 

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:
  • an official college transcript,
  • a valid driver's license,
  • a temporary assignment verification, 
  • professional licenses, and/or
  • certificates.
Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application. 

PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME. 

ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you.  We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner.  Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you.  This is a new feature created by our vendor, NEOGOV.

Please add info@governmentjobs.com to your contact list.  Open your NEOGOV account using your user name and password.  In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you.  The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device.  This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application.  Failure to receive this confirmation email, indicates that your application was not submitted.     

Benefits of County employment: The County of Hawai‘i offers a competitive compensation package.  Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

  • Flexible Working Arrangements:  Options may include alternate work schedules (4-10) and flexible working hours.  (Not all Departments/Agencies participate and not all positions are eligible.)    
  • Vacation:  Employees start accruing paid vacation time immediately upon hire.  14 hours are earned after a full month of service, which equals to 21 days per year, with a maximum accumulation of 90 working days.
  • Sick Leave:  Employees start accruing paid sick leave time immediately upon hire.  14 hours are earned after a full month of service, which equals to 21 days per year, with no limitation on the amount of sick leave that may be accumulated.
  • Holidays:  The County provides 13 paid holidays per year (plus General Election Day when applicable).
  • Training and Development:  The County provides a variety of training and development opportunities for employees. 
  • County Tuition Reimbursement Program:  Scholarship program for employees who take the initiative to advance their education and learning, subject to eligibility requirements and reimbursement limits.
  • Public Service Loan Forgiveness (PSLF) Program:  A federal program forgiving the balance of federal student loans for individuals working in public service.  For program requirements and additional information, please visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
  • Retirement Plan:   The Employees’ Retirement System is a qualified defined benefit public pension plan covered under Section 401(a) of the Internal Revenue Code. It provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.  For more information visit https://ers.ehawaii.gov
  • Deferred Compensation:  Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.)  This is a voluntary supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options.
  • Flexible Spending Plan:  Eligible employees can use pre-tax dollars to pay for their portion of insurance premiums, qualified dependent care and/or medical expenses.
  • Health Benefit Plans:  The County of Hawai‘i offers the following health benefit plans for eligible employees:
    • Medical Plan (HMO or PPO)
    • Vision Plan
    • Dental Plan
    • Prescription Drug Plan
These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund.  For more information about current employee contribution rates and plans see the EUTF website (https://eutf.hawaii.gov).
  • Employee Assistance Program (EAP):  The County offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
  • Group Life Insurance:  The County provides a free life insurance policy for active employees. 
  • Credit Union Membership
  • Other Leaves:  You may be eligible for other leaves, such as: Family Leave, Funeral Leave, Leave Sharing, Military Leave, Victims Protection Leave, Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, Donor Leave, and Jury Duty.
All benefits are subject to eligibility requirements and to legislative and/or changes negotiated through collective bargaining.

01
REQUIRED SUPPLEMENTAL QUESTIONS. The information provided to these Supplemental Questions may be used in combination with your application to determine whether you meet the minimum qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. Any information you submit may be verified.

When applying for this position, I understand that I must thoroughly complete the Education and Work Experience Sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking.

I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.
  • I acknowledge that I have read and understand the above information.
02
Applicants must meet all the requirements for the position they are seeking as of the closing date of the recruitment, unless otherwise specified. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. It is essential that you describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week, per work experience, will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.
  • I acknowledge that I have read and understand the above information.
03
Did you graduate from an accredited college or university with a baccalaureate degree in architecture, civil, electrical, mechanical, or structural engineering?
  • Yes
  • No
04
Did you scan and attach a copy of your official college transcript to your application?
  • Yes
  • No
05
Do you have five (5) years of work experience managing the work of engineering and/or construction projects?
  • Yes
  • No
06
If you answered "Yes" to question #5, please describe where you gained your work experience. Treat each change in employer or position separately. Include the following information:
A. Employer's name
B. Your job title
C. Specific dates of employment (from month/day/year to month/day/year)
D. Hours worked per week
E. Provide a detailed description of your experience managing the work of engineering and/or construction projects
F. Provide examples of the types of projects you worked on
G. The percentage of time you spent performing these duties
If you answered "No," enter N/A.
Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses:
- See above
- Refer to resume
- See attached
07
If you answered "Yes" to question #5, were three (3) of those years in a supervisory capacity?
  • Yes
  • No
08
If you answered "Yes," to questions #7, please describe where you gained your supervisory experience. Treat each change in employer or position separately. Include the following:
A. Employer's name
B. Your job title
C. Employment dates (from month/day/year to month/day/year)
D. Hours worked per week
E. Description of your supervisory duties
F. The number of professional level employees you supervised
G. Job titles of your subordinates
H. The percentage of time you spent performing this work
If you answered "No," enter N/A.
Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses:
- See above
- Refer to resume
- See attached
09
Do you have a valid license in the United States as a registered professional architect, civil, electrical, mechanical, or structural engineer? (Scan and attach a copy of your valid license to your application.)
  • Yes
  • No
10
Do you have a valid State of Hawai`i driver's license (Class 3) or any other valid comparable driver's license at the time of filing? (Note: You will be required to submit your valid driver's license at time of hire.)
  • Yes
  • No

* Required Question

Employer
County of Hawai`i
Phone
808-961-8361
Website
http://jobs.hawaiicounty.gov
Address
Department of Human Resources
101 Pauahi Street, Suite 2
Hilo, Hawaii, 96720

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