Job Summary
Under general direction, is responsible for managing operations and activities of the City’s Facilities Management Division, to include maintenance and repair of buildings, systems, and equipment; performs related duties as required. This position will have primary oversight of the City's new Civic Center. To learn more about this project, click here. This includes gathering first-hand knowledge from contractors, designers, architects, and systems specialists on operations of facility systems including HVAC, electric, and plumbing. This position will also supervise a team including Maintenance Workers and custodial staff.
Starting Salary Range: The starting salary is between the minimum and midpoint of the range ($75,233.60 - $92,164.80). Candidates will start at the minimum of the range unless their skills, experience, education, or other factors exceed the qualifications for the position.
Essential Job Functions
- Carries out supervisory/managerial responsibility in accordance with policies, bargaining unit agreements, procedures and applicable laws, including interviewing, hiring and training full-time and part-time staff; planning, assigning and directing work; establishing deadlines; appraising performance; rewarding and disciplining employees; making pay recommendations; coordinating, developing and approving staff training; approving leave requests; and addressing complaints and resolving problems
- Develops plans, policies, and procedures governing the overall operation of the Facilities Management Division,
- Plans and implements a comprehensive building maintenance and continuous care plan, overall facilities management plan, and custodial care program
- Manages and coordinates the daily operations of maintenance, cleaning, and repair of city facilities
- Analyzes, evaluates, and monitors the efficiency and effectiveness of established operating procedures, and keeps the Division Administrator informed of all situations that could affect the accomplishments of division goals and objectives;
- Assists in developing division annual budget.
- Manages and oversees bidding, construction, inspection, problem resolution with contractors, project close out, and the completion/execution of facility records and inventory including maintaining as-built drawings and various records of facility improvements
- Directs the work of maintenance and custodial workers engaged in activities such as painting buildings, making carpentry repairs, repairing plumbing fixtures and lines, installing glass, repairing electrical installations, pumps, motors, heating and air conditioning equipment, and custodial care of buildings
- Inspects work in progress and completed work for conformance to established standards, specifications, and instructions
- Directs the collection of data used in determining annual costs and budget projections of operations; monitors and controls expenditures to ensure expenditures do not exceed budget allocations Prepares a variety of reports, correspondence, specifications, contracts, and maintenance and repair records as needed
- Works in coordination with the City’s Risk and Safety Administrator to ensure staff are always trained and working in a safe manner.
- Works in coordination with the City’s Building Department to ensure all permitting, building and fire codes are being applied in an appropriate manner.
**Regular, predictable, and punctual attendance is required.
Minimum Qualifications
Minimum Qualifications: Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Must be adaptable to a flexible work schedule and able to be in on-call status. A typical way to qualify is: Three to five years of progressively responsible related experience, including some experience in a supervisory capacity, or any equivalent combination of education and experience.
Licensure or Certification Requirements: Current and valid Ohio driver’s license with an acceptable driver’s abstract in order to meet criteria for insurability established by the City of Gahanna.
Knowledge Of
Knowledge, Skills and Abilities
- Methods and practices of equipment and tools, construction, repair and/or maintenance in the area assigned;
- The occupational hazards and safety precautions of the work and related equipment operation.
- Safety standards and the safe operation of equipment.
- Managerial principles, concepts, practices, and procedures.
- Administrative and managerial principles, concepts, practices, and procedures.
- Municipal government structure and processes.
- All applicable state, federal and local ordinances, laws, rules and regulations.
- All computer applications and hardware related to performance of the essential functions of the job.
- All applicable state, federal and local ordinances, laws, rules and regulations
- Department organization, standard operating guidelines and policies, rules, and regulations
- Administration of staff and activities, either directly or through subordinate supervision
- Mathematics and accounting as it relates to creating and maintaining a division budget.
Skill In
- Communicating orally and in writing with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
- Operating and maintaining all assigned equipment required to perform the essential functions of the job.
- Administration of staff and activities, either directly or through subordinate supervision.
- Planning, organizing, assigning, directing, reviewing and evaluating the work of staff.
- Selecting and motivating staff and providing for their training and professional development.
- Project management to include planning, collaboration and completion of division related projects.
- Customer service techniques.
- Effective fiscal management.
- Using tact, discretion, initiative and independent judgment within established guidelines.
- Analyzing and resolving office administrative situations and problems.
- Researching, analyzing, compiling, interpreting and summarizing a variety of information, data and materials.
- Preparing complex, concise, accurate documents.
- Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
- Applying logical thinking to sectionalize and solve problems or accomplish tasks; to understand, interpret and communicate policies, procedures, rules and regulations.
Ability to: (Mental and Physical Abilities)
- Establish and maintain effective working relationships with fellow employees, city officials, other government agencies, and the general public.
- Stand; walk; sit; use hands to finger, handle, feel, or keyboard; speak and hear; climb stairs; use color, texture, sound, shape and odor perception; lift and/or move up to 50 pounds.
- Perform heavy manual tasks for extended periods of time.
- Establish and maintain effective working relationships with fellow employees, city officials, other government agencies, and the general public.
- Move, lift, and otherwise manually transfer equipment and supplies requiring the exertion of 100 pounds of force occasionally, up to 50 pounds of force frequently, and up to 20 pounds of force constantly to move objects.
- Maneuver over and under equipment and in small work areas while performing essential functions.
- Use the necessary tools, specialized equipment, and automotive equipment in the performance of required skills.
- Work in extreme weather conditions.
- Input, extract, organize, and understand data using computer technology.
- Communicate effectively, both verbally and in writing.
- Read and translate engineering blueprints.
Important Job Functions
- Prepares complex, routine, and non-routine reports utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports.
- Assists other divisions and departments, as needed.
- Updates asset management programs as directed.
- Conducts emergency planning by performing scenarios to prepare staff for potential emergencies.
- Reviews design drawings, maps, manuals, and other technical materials required to oversee projects and perform work assignments.
- May serve as backup for other positions within the Department.
- Performs other related duties as assigned.
Working Conditions:
- Work is performed in a normal office environment and in the field exposing the employee to various outside atmospheric conditions and occasionally to conditions such as fumes, dusts, and poor ventilation that affect the respiratory system, eyes or the skin; possible bodily injury from moving mechanical parts of equipment, tools or machinery, or electrical shock.
- Working time may require irregular hours, and/or on-call status.
The City of Gahanna offers comprehensive benefit packages including health insurance, prescription drug insurance, employer-paid dental and vision insurance, Health Savings Account contributions, life insurance, supplemental life insurance, AD&D insurance, retirement benefits, deferred compensation programs, and an Employee Assistance Program. The City also offers vacation, personal time, sick leave, paid holidays, flex time, and public service credit (when applicable). In addition, the City also offers college tuition reimbursement, employer-paid professional development, and an annual service credit. *Subject to change with collective bargaining agreement and/or salary ordinance changes.
01
Please identify your years of experience in facilities management.
- 0-3 years
- 3-5 years
- More than 5 years
02
Please briefly describe your supervisory experience including how many employees you have supervised.
03
Please briefly describe what makes you qualified for this position.
