Description
Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.
The Norfolk Circuit Court Judge's Office is an integral part of the judiciary in Norfolk, Virginia, providing essential administrative and legal support for the Circuit Court's operations. The office assists in managing the flow of legal proceedings, ensuring the timely and efficient handling of cases, and maintaining the integrity of judicial processes. The office supports the Chief Judge and other presiding judges in administering justice in a variety of civil, criminal, and family law matters.
Key Functions
- Case Management: The office plays a crucial role in coordinating the scheduling of hearings, trials, and other proceedings in the Circuit Court. This includes reviewing court dockets, managing continuances, and ensuring all parties are properly notified.
- Judicial Support: Staff within the Judge's Office assist judges in drafting orders, reviewing legal documents, and preparing for hearings and trials. This includes supporting the judicial decision-making process by organizing case files, preparing sentencing documents, and ensuring proper legal citations.
- Public and Legal Liaison: The Judge's Office serves as a liaison between the court and the public, including attorneys, government agencies, and members of the public. The office helps facilitate communication, clarifies court procedures, and answers inquiries related to cases and court services.
- Specialized Dockets: The office assists in managing specialized court programs, such as Drug Court, Re-Entry Court, and Mental Health Court, ensuring that cases are reviewed, monitored, and that participants receive appropriate support services.
Mission Statement
The mission of the Norfolk Circuit Court Judge's Office is to support the judges of the Circuit Court by providing efficient administrative assistance, promoting fairness, transparency, and accessibility in the legal process, and ensuring the smooth and timely progression of cases. The office is committed to upholding the highest standards of professionalism, integrity, and service to the community and the judicial system.
By working closely with legal professionals, government entities, and the community, the Norfolk Circuit Court Judge's Office strives to contribute to the fair and efficient administration of justice in Norfolk, Virginia.
Department Hiring Salary Range: $63,000 - $72,450
Essential Functions
Essential functions include but are not limited to:
Correspondence Management
- Oversee the flow of communication between judges, attorneys, government officials, and litigants.
- Draft, proofread, and finalize judicial orders, opinions, and correspondence.
- Respond to inquiries and provide relevant information regarding case status, procedures, and legal requirements.
Court Case Coordination
- Review court dockets and ensure all cases are properly scheduled and documented.
- Handle continuances beyond six months and facilitate conference calls with attorneys and parties involved in cases.
- Assist with setting cases and reviewing judicial mail to ensure timely responses and actions.
- Review and update specialty dockets, including but not limited to:
- Recovery Court
- Re-Entry Court
- Mental Health Court
Document Review And Preparation
- Review and manage financial disclosure forms and other relevant documents.
- Draft orders, prisoner letters, and other judicial correspondence.
- Proofread and type judicial opinions, ensuring accuracy in legal terminology and proper citations.
- Review sentencing documents to ensure compliance with applicable laws and guidelines.
Administrative Support
- Maintain and update jury instruction books, calendars, and other relevant court resources.
- Keep the judge(s) informed of any changes in court calendars or the status of ongoing cases.
- Ensure compliance with State and City Code supplements.
Education/Experience
High School graduate or equivalent; specific vocational, administrative, or technical knowledge obtainable through six months to one year of advanced study or training past the high school level (through either city in-house training or an outside educational institution).
At least 2 years of experience in a judicial, legal, or administrative support role, preferably within the court system.
- Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
- Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
- Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
- Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
- The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
Note
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
- I understand and will answer the following supplemental questions completely and thoroughly.
02
Do you have the legal right to work in the United States and, upon employment, can you provide documentation to verify this?
03
Please select the highest level of education you have completed.
- High School Diploma/GED
- Some College (6 months or more)
- Vocational/Technical Degree
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
04
Please describe your experience working in a legal, judicial, or executive environment.
05
What is your experience drafting, proofreading, or finalizing legal documents including judicial opinions, order or letters?
06
What tools or systems have you used for case management, document tracking or scheduling?
07
Are you a qualified military spouse? (An individual who is certified by the designated local agency as being a spouse of a member of the United States Armed Forces)
08
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
- I am not a Veteran
- I am a Veteran
- I am a Disabled Veteran
- Required Question
