The Project Coordinator will take the lead in coordinating, organizing and support Capital Improvement Projects within the department and the City. The Project Coordinator will have a high degree of collaboration, organizational skills, understanding of project development and management, design and construction, and the initiative to take on the many tasks associated with managing large capital improvement projects
EXAMPLE OF DUTIES
- Provides administrative and project management support to Department Directors in any and all phases of programs and projects
- Acts as first level project coordinator for various division projects, meeting both departmental and City objectives
- Oversee projects and manage and creates reports for upper management
- Serves as the division liaison for project inquiries related to budget, schedule, program, and reporting
- Develops, plans, drafts various division documents, reports, and project-related materials
- Provides project coordination with City departments and external stakeholders such as consultants, vendors, contractors, on all division projects including review and revision of scopes of work, proposals, purchase orders and requisitions, and invoicing
- Prepares and processes purchase requisitions for division operating expenses and assists with preparing purchase order requisitions for capital improvement project expenses
- Prepares and processes change orders to existing contracts
- Assists staff and/or vendors in facilitating the purchasing process for projects
- Reviews and approves monthly invoicing from consulting firms or vendors for assigned projects
- Assists with review and preparation of the fiscal year capital and operating budgets in partnership with our Finance Department
- Supports the progress of projects through the contract review, bid and RFP processes, and all phases of contract completions
- Coordinates special projects through grant funding for the City that may range from program planning, budget preparation, research, and public relations and prepares all documents for review by the Division or Department Manager
- Liaison for various organizations concerning federal, state and local funding opportunities
- Manages specific contracts and supports section managers in contract management
- Composes letters, emails, and memoranda for signatures
- Coordinates Notice to Proceed processes for department projects
- Performs other related job duties as assigned
QUALIFICATIONS
- Bachelor's Degree in Project Management, Business, Finance, Public Administration, Planning, Information Technology or a related field or at least eight (8) years of experience as described in the "Example of Duties"
- PE or General Contractor preferred
- Technical and professional level experience with infrastructure and utilities engineering projects
- Knowledge of budget, finance, and project management systems
- Knowledge of automated project management documentation, tracking, and control processes
- Knowledge of design and construction procedures
- Knowledge of general management practices and principles
- Knowledge of principles and procedures of public administration and project management
- Skill in identifying, analyzing, and isolating problems and problem resolution
- Skill in interpersonal skills, communications, team building, facilitation, networking, and negotiations
- Ability to coordinate, lead, and supervise work completed or performed by others
- Ability to apply computer applications and software
- Ability to coordinate and resolve issues arising during project delays in business, operations, or construction activities
