GENERAL STATEMENT OF DUTIES

The Executive Administrative Assistant to the Board of County Commissioners (BOCC) performs complex professional and administrative work, assisting with a broad range of general administrative and management functions. This position reports to the County Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative support to the Board of County Commissioners.  
• Participates in the development, preparation, and implementation of short- and long-term goals related to the county strategic plans, and coordinates with other departments and elected officials on overall strategic planning efforts.
• Represents the County and coordinates the work on a variety of committees and task forces.
• Assist the Board of County Commissioners with special projects and daily administration.
• Assists in annual budget preparation, administrative policy development, update, communication, and implementation.
• Maintains compliance with all statutory requirements.
• Coordinates meeting and equipment setup.
• Creates agendas and board packets for BOCC meetings.
• Maintains BOCC calendars.
• Performs other responsibilities with necessary authority as directed by the Board of County Commissioners.

EDUCATION, EXPERIENCE, AND CERTIFICATIONS

Bachelor’s degree in business management, public administration, or related field, plus 3 years of experience with county governments. 

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be 6 years of increasingly responsible experience with county governments, including administrative and supervisory responsibility. 

Preferred Skills:

• Experience in managing staff with varied qualifications, including education, skill levels, and experience.
• Experience in building and leading interdisciplinary teams from multiple departments and/or elected offices.
• Possess knowledge of laws, management principles, and practices of public administration, including goal setting, budget development, and the implementation of identified strategies.
• Ability to work effectively in a public sector environment and adapt to a wide range of contradictory viewpoints.
• Exhibit, uphold, embrace, and implement Elbert County’s shared employee values of knowledge, respect, and integrity.
• Strong organizational abilities.
• Excellent communicator who knows how to set and accomplish goals and priorities.
• Must work well with people in a variety of settings.

KNOWLEDGE AND SKILLS 

• Principles and practices of media relations and information management, including social media (Facebook, Twitter, etc.).
• Principles and practices of the Colorado Open Records Act (CORA).
• Contracts, accounting principles, grants, and strategic planning.
• Identify and respond to community issues, concerns, and needs.
• Develop and administer goals, objectives, and procedures.
• Prepare and administer large and complex budgets and financial reports.
• Analyze problems, identify solutions, and implement recommendations in support of goals.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Interpret and apply federal, state, and local policies, procedures, laws, and regulations.
• Effectively present information, respond to questions, and communicate effectively both verbally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Effectively operate computer software and learn new applications as necessary.
• Follow all safety rules and regulations of the department and the employee handbook.

ADDITIONAL REQUIREMENTS 

• Valid Colorado Driver’s License with acceptable Motor Vehicle Record.
• Must be able to pass a criminal background check.
• This is a safety-sensitive position that is subject to random drug testing.

PHYSICAL REQUIREMENTS FOR POSITION 

• Primarily works indoors in a controlled, standard office environment.
• Requires maintaining physical condition necessary for sitting, standing, or walking for prolonged periods and operating motorized vehicles.
• May be required to work additional hours during the evening and on weekends.
• Professional appearance is required at the Board of County Commissioners and community meetings.