Senior Business Manager

City of North Port Florida • Full-time • North Port, FL, US • 1w ago

General Description

Highly responsible position overseeing the Financial Unit of the Administrative Division of the Police Department. Work is performed under the direction of the Chief of Police.

Essential Job Functions

Prepares, processes, and administers annual operating and capital improvement project (CIP) budgets.
Prepares periodic financial and statistical reports and statements.
Oversees all purchases for the Police Department.
Installs new and modifies existing office procedures to ensure most efficient use of time, labor and accurate output; assembles and summarizes information from files and documents.
Assists with compiling and preparing Grant applications and reports of same.
Maintains files on each department employee. Maintains mandatory Florida Department of Law Enforcement (FDLE) records for sworn personnel. Works closely with FDLE representatives on FDLE requirements and is contact person for periodic inspections by FDLE.
Prepares staff papers and reports, including those which require independent research; types and proofreads confidential and general letters, reports and numerical tabulations.
Attends meetings and conferences and prepares summaries as required.
Assists the Chief of Police in maintaining Florida Law Enforcement Accreditation.
Reviews all files at the end of each calendar year; referring files to storage for retention.
Member of Senior Staff, attending all staff meetings.
Oversees department inventory of equipment and supplies.
Maintains yearly current city and confidential vehicle tag records and registration for all department vehicles.
Makes sure all officers are receiving monthly salary incentive pay, supplemental pay, and specialty pay.
Works closely with Human Resources and Finance on personnel issues and hiring process.
Serves as a liaison between the department and other City departments, outside agencies, and the public on budgetary, contract, and financial matters.
Maintains department personnel documents and assists in personnel processes.
Supervises administrative staff.
Prepares legal requests for matters regarding the police department as backup.
Prepares agenda items for Commission as backup.
Performs advanced administrative/professional support functions; work involves initiative and independent judgment in resolving general to complex accounting/purchasing problems and discrepancies.
Performs other functions as required and directed.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)

Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

Knowledge/Skills/Abilities

Knowledge of accounting principles, practices and procedures and ability to effectively apply such knowledge.
Skill in leadership and management, to include team building and motivational skills.
Skill in the use of small office equipment, including copy machines and multi-line telephone systems.
Skill in use of computers for data entry, word processing and accounting purposes.
Ability to analyze financial reports and to prepare, present and implement complex financial reports, statements and department budget.
Ability to effectively supervise administrative staff.
Ability to effectively communicate (written and oral) and to understand, interpret and carry out instructions.
Ability to establish and maintain effective working relationships and to communicate with other City employees, city departments and outside agencies.
Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
Ability to perform basic mathematical calculations and draw logical conclusions.
Ability to use computer software programs such as Microsoft Excel, Access, PowerPoint, Word and the City's computer systems.
Ability to research and prepare documents and reports, compose letters, and memoranda.
Ability to make decisions in accordance with departmental rules, regulations and policy.
Ability to organize, prioritize, and manage daily work assignments, special assignments and ensure task completion.

WORK ENVIRONMENT

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions: While performing the duties of this job, the employee's work is typically performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

Risk/Safety Conditions: This position requires minimal exposure or risk to physical health and/or physical safety (e.g., exposure to environmentally hazardous material, heavy equipment, etc.)

Physical Activities:The work is light: exerting up to 20 pounds of force occasionally, and up to 10 pounds of force frequently, and negligible amount of force constantly to move objects. Additional requirements include: balancing, climbing, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.Position may require the operation of a City vehicle(Occasional=1-3 Hrs; Frequent=3-5 Hrs; Constant=5-8 Hrs – Per Workday)

Education, Experience, Licenses and Certifications

Education And Experience

Bachelors degree in Business Administration required.
Four (4) years extensive experience in performing administrative work of a progressively responsible nature, two (2) years of which shall have been in a supervisory capacity.
Corporate or legal background preferred.

(A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.)

Licenses And Certifications

Possession of or ability to obtain a valid Florida driver's license by date of hire.
Will be required to submit to a State and National Criminal Background Investigation.

Emergency Response Responsibility

Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

The City of Nort Port, FL is an Affirmative Action/ADA and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.

All benefits are effective the 1st of the month following 30 days.

Aetna – Health Insurance

The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.

Cigna Dental– Dental Insurance

The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.

EyeMed Vision Care – Vision Insurance

The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.

Cigna Life - Life, Voluntary Life, Dependent Life Insurance

The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.

Cigna – Short Term Disability

The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.

E-Flex – Flexible Spending Account

A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.

Trustmark– Supplemental Polices

Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.

LifeLock Benefit Solutions

Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.

ICMA-RC - Deferred Compensation Plans

The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.

Florida Retirement System – FRS

Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.

Cigna – Employee Assistance Program

The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.

VPI - Veterinary Pet Insurance

The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.

Florida Prepaid College Board

Employees are eligible to enroll in college savings programs as well as 529 plans.

Educational Assistance Program

Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).

Paid Holidays

The City observes 13 paid holidays per year.

Sick Leave and Annual Leave

Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.

Sick Leave Incentive

Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.

Personal Leave

Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.

Bereavement Leave

Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".

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