Agency Description
The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs.
Division Description
The Budget Division is responsible for providing fiscal guidance to all divisions of SBS. Our goal is to maximize the use of the agency’s fiscal resources by providing accurate and timely information to staff and external oversight agencies to help them make fiscal decisions regarding their programs. The Budget team is responsible for monitoring, reporting, and facilitating the agency’s budget. The team is responsible for working with program teams, oversight agencies, and other fiscal teams to ensure funding allocations are correctly applied to their intended use.
Job Description
The Budget Unit seeks to hire a Director of Budget to analyze and implement the agency’s budget and revenue activities. This position will report to the Chief Financial Officer and requires some degree of independent judgement and decision-making.
The Responsibilities Include, But Are Not Limited To
- Participate in financial plan and other budget exercises (PEGs, new needs, etc.).
- Prepare complex forecasts and analyses to advise management on PS and OTPS budget and spending against the authorized agency budget.
- Analyze, track, and approve fiscal requests, including new needs, to ensure compliance with approved financial plans and maximize agency budget resources.
- Reconcile and align agency funding and projected spending in the City Financial Management System (FMS).
- Perform technical budget activities including budget modifications, journal entries, monthly variance reports, quarterly spending plans and other technical budget functions in the City Financial Management System (FMS).
- Oversee the compilation of financial reports and other information for senior management.
- Support and advise senior management and division managers in all aspects of budget matters, providing monthly reviews and excellent customer service.
- Perform other budget analyses and special projects for the Chief Financial Officer as needed.
- Prepare PEG (Program to Eliminate the Gap) proposals for the agency during the City’s annual budget process and submit those proposals to OMB.
- Oversee the PS and OTPS budgets for the agency, making sure all actuals are within budget targets.
- Provide financial assistance and ad-hoc reports to the Executive staff and the Chief Financial Officer
- Act as a liaison with OMB on all money matters within the agency.
ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C
Minimum Qualifications
- A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
- A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
- Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Preferred Skills
- Strong written and spoken communications skills, with demonstrated ability to effectively communicate and explain complex ideas to people with varying degrees of familiarity with the subject matter. - Strong analytical skills with a demonstrated attention to detail. - Organizational aptitude with the ability to manage multiple, often-competing priorities, calmly and proficiently while adhering to strict deadlines. - Ability to work independently with minimal oversight while also collaborating with peers on a regular basis. - Interpersonal skills and the ability to maintain working relationships with Counsel’s office staff, OMB taskforces and agency staff. - Proficiency with Microsoft Outlook, Word, and Excel is required. Knowledge of FMS2 and PASSPort is required. Basic knowledge of Access a plus. - Background and / or demonstrated interest in public service.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
