City Clerk



Job Details

City Clerk

This listing closes on 6/30/2025 at 11:59 PM Pacific Time (US & Canada); Tijuana.

Employer

City of Shelton

Salary

$68,136.00 - $91,428.00 Annually

Location

Shelton, WA

Job Type

Full-time

Job Number

2025-14

Department

Administration

Opening Date

05/15/2025

Closing Date

6/30/2025 at 11:59 PM Pacific Time (US & Canada); Tijuana

Description

The City Clerk plans, manages, and ensures the efficient function of the City Clerk Division. The functions of the City Clerk must comply with state law and Shelton Municipal Code and include serving as the designated public records officer. This position performs professional-level research and analytical work related to records management and supports efforts to transition City records to electronic processes. 

Essential Duties and Responsibilities

Council:

  • Organize City Council and public meeting agendas, legal notices, press notifications, and meeting minutes.
  • Prepare and assemble City Council packets and ensure public access to materials.
  • Provide confidential research and executive session support to City Council and the City Manager.
  • Serve as a technical resource to City Council and staff.
Administrative Duties:
  • Lead department staff using team-based management principles; delegate tasks and ensure adherence to policies and procedures.
  • Provide direct administrative support to the City Manager’s office
  • Communicate and collaborate with citizens, the City Manager, City Council, other departments, and outside agencies.
  • Manage the codification and publication of the municipal code.
  • Receive and open sealed bids; oversee public reading of bids.
  • Serve as Notary Public for official certification and legal documents. Must obtain within six months of employment.
Public Records:
  • Serve as the City’s Public Records Officer.
  • Establish and manage procedures for records (paper, email, electronic) in compliance with state and federal regulations.
  • Maintain the City’s central filing and records management systems.
  • Coordinate records preservation across departments.
  • Research and collect information from each City department Records Designee. Administer a complaint, efficient, and economical public records retention and disclosure process.
  • Provide regular updates to the City Manager on records-related projects.

Qualifications/Requirements

To perform this job successfully, the person in this position must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  • Bachelor's degree in business, public administration, public policy, or related field.
  • 1-5 years of progressively responsible professional experience, preferably in a municipal setting.
  • Equivalent combinations of education and experience may be considered.
  • Knowledge of Robert’s Rules of Order, Washington State Public Records Act, and state retention requirements.
  • Certified as a Municipal Clerk is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of:
  • Municipal administration, laws and operations
  • Legislation affecting local codes related to the functions of the City Clerk, to include state and local laws and regulations regarding public records, elections, voter registration, and public meetings.
  • Effective public records administration, legal processes, archival management principles and practices.
  • City organization, operations, polices, and objective. Council/Manager form of government and council processes.
Skills in:
  • Researching and analyzing data and information.
  • Interpersonal and effective communication.
  • Establishing and maintaining respectful relationships with internal or external stakeholders.
Ability to:
  • Analyze problems and identify alternative solutions.
  • Maintain confidentiality at all times.
  • Handle detailed, complex, and sensitive information with judgment and diplomacy.
  • Prepare and administer assigned budget.
  • Read and understand a variety of materials.
  • Prepare clearly written reports and documents; make effective oral presentation of staff recommendations and reports.
  • Work independently with little direction.
  • Consistently demonstrate regular, reliable, and punctual attendance; occasionally work flexible hours.

Work Environment

The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in an office environment. The work is typically performed in an office environment.

PHYSICAL DEMANDS: The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to move about inside the office to access files cabinets, office machinery, and frequently move objects weighing up to 25 pounds.

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. The City of Shelton offers an excellent benefits package.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type, bargaining unit, or be prorated for other than full-time work (e.g. part-time).

Note:  If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are several medical plans with no or very affordable monthly premiums that offer coverage throughout the state.

Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. An Employee Assistance Program is available to promote the health and well-being of employees.

Retirement and Deferred Compensation
City of Shelton Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs. 

Employees also have the ability to participate in a deferred compensation program with a 6.2% match.  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
City of Shelton employees are only covered by the Medicare portion of Social Security. 

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to 11 paid holidays and 2 paid personal floating holidays per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave days.

Sick Leave
Full-time employees earn 8 hours of sick leave per month. Sick leave accruals for part-time employees will be pro-rated based on the number of hours in pay status. 

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in City Policy 200-1501 per this schedule:

Years of Service Vacation Hours Accrued Per Month:
0 thru 5 years - 10 hours
Beginning 6 thru 10 years - 14 hours
Beginning 11 thru 15 years - 18 hours
Beginning 16 + years - 22 hours

Part-time employees accrue pro-rated vacation leave hours based on their scheduled hours worked. 

Military Leave
The City of Shelton supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Employees experiencing the loss of an immediate family member shall be granted up to (5) consecutive days of bereavement leave. For specific details and eligibility, please refer to the City of Shelton Bereavement Leave Policy or your Collective Bargaining Agreement.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

 

Employer
City of Shelton
Phone
(360) 432-5112
Website
http://sheltonwa.gov
Address
525 West Cota St

Shelton, Washington, 98584

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