The City of Oxnard is seeking a Purchasing Manager who is a collaborative and creative problem-solver with excellent communication, strong technical and customer service skills to be part of the Finance team. Under general direction from the Chief Financial Officer, the Purchasing Manager manages the daily operations of the purchasing & contracting functions for the City to ensure that the material and service requirements are met in a timely, efficient, effective and ethical manner. The Purchasing Manager provides oversight of all purchases in compliance with the City procurement policies and procedures and all Federal and State rules and regulations.
The ideal candidate will be an energetic and collaborative team builder while driving continuous improvements in the department plan, processes and performance metrics. The successful candidate will exercise sound judgment and deductive reasoning; interpret, explain, and diplomatically enforce procurement policies and procedures; effectively procure quality products, services, and equipment on a timely basis at competitive prices; analyze, evaluate, and modify complex purchasing methods and procedures; analyze and evaluate products and price variables requiring in-depth research; evaluate technical and functional specifications prepared by departments for accuracy and appropriate content; prepare accurate and legally correct complex specifications and contracts; prepare clear, concise and detailed statistical reports, including recommendations. The selected candidate will be able to present alternative options and creative solutions in addressing challenging procurement issues.
WHAT YOU'LL DO:
- Manages and/or executes purchases within a centralized environment, including high dollar value and/or highly complex purchases.
- Represents the City in negotiating contracts and formulating policies with suppliers.
- Directs and coordinates activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
- Directs and coordinates activities of personnel responsible for interoffice mail and postal services for City departments
- Reviews all requisitions and related documents to ensure purchases comply with Council adopted budgets
- Analyzes market and delivery systems to assess present and future material availability.
- Prepares documents and reports for presentation to the City Council and executive leadership.
- Procures various goods and services consistent with established procedures and practices.
- Hires, trains and oversees the activity of staff.
- Coordinates assigned activities to ensure cooperation between Department employees for optimal efficiency and effectiveness.
- Works with Department Heads and other City staff to ensure that materials, service, and contractual requirements are met in a timely manner.
- Serves as a primary resource for customers, vendors and staff as necessary to interpret policies and procedures, Federal and State procurement statutes, assessing client needs and provides dispute resolution when necessary.
- Helps evaluate, recommend, and develop City-wide purchasing policies and procedures for the implementation of standards that represent best purchasing methods while conforming to City statues, regulations and laws.
- Manages purchasing and contracts' division budget.
- Develops and standardizes procedures and methods to improve the efficiency and effectiveness of services, projects, and activities; identifies opportunities for improvement and makes recommendations.
PAYROLL CLASSIFICATION: Administrative Services Manager
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Administrator/Supervisor in that it serves as a second level supervisor over multiple units and/or functions providing oversight of daily operations and directing work flow.
SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Incumbents oversee the conduct of performance evaluations, training, and hiring, discipline and termination procedures as well as directly supervise management, professional, paraprofessional and support staff, as assigned. Receives general direction and exercises direct and indirect supervision over assigned staff.
WORK SCHEDULE:
The normal work week is Monday-Thursday, 8:00 a.m. - 6:00 p.m., and alternating Fridays, 8:00 a.m. - 5:00 p.m. This position may be required to be available to work additional hours as needed to respond to workload needs. This position is not eligible for overtime pay. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work. (This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)
ESSENTIAL DUTIES:
- Oversee the conduct of performance evaluations, training, hiring, discipline and termination procedures as well as directly supervises management and staff
- Plans, manages and oversees daily operations of assigned units and/or functions; directs and oversees the implementation of goals and objectives.
- Conducts and participates in departmental staff meetings and meetings with other departments, City leadership and the public; interprets policy and regulations; serves as a City representative and provides consultation, guidance, and issue resolution related to assignment area.
- Reviews and/or prepares a variety of reports, statements, regulatory documents, policies, procedures and/or study analyses; analyzes information and recommends and implements decisions and processes
- Develops, implements and monitors adherence with policies, procedures, standards and applicable laws and regulations.
- Participates in the development and management of assigned budget; monitors expenditures and budget compliance; prepares forecasts and recommendations related to resource requirements.
- Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to purchasing may be responsible for:
• Overseeing centralized purchasing and contracting services and representing the City in negotiating contracts;
• Formulating policy related to purchase negotiation and purchasing from suppliers;
• Coordinating the activities of buying, selling and distributing materials, equipment, machinery and supplies.
The following are the minimum qualifications necessary for entry into the classification:
EDUCATION:
- Bachelor’s degree in business administration, finance, accounting or related field (a copy of unofficial transcripts or degree must be attached to your application).
EXPERIENCE:
- Six (6) years of journey-level professional experience in procurement and contracting management experience for a large corporation or agency with at least three (3) years of public sector procurement or contracting experience and two (2) years of supervisory experience.
OTHER REQUIREMENTS:
- Must be able to communicate in English effectively both orally and in writing
APPLICATION PROCESS:
Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates that is established from this recruitment may be used to fill other full-time, part-time, and temporary assignments as vacancies arise. There is currently one (1) upcoming full-time vacancy within the Finance Department.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA)
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact: Jackie Ramos at jackie.ramos@oxnard.org
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
