YOUR FUTURE BEGINS HERE!
Join one of the fastest-growing cities in Arizona and the youngest in Yuma County!
As the Legal Assistant, you will:Provide excellent customer service for: in-person visitors, telephone callers, take and relay messages, or direct callers to appropriate individual.
Respond to requests for information (no legal advice), provide information as permitted by guidelines for Legal Requirements, Records and Confidentiality (including the City Prosecutor’s verbal direction).
Track, review, and prioritize tasks for self, 1 attorney and 1 Paralegal; track fixed deadlines, City Prosecutor’s goals, professional memberships, office subscriptions, time documentation for payroll deadlines, and related matters.
Prepare and proofread for attorney review various formal correspondence and documents such as letters, memoranda, legal documents, reports, transcriptions, and other written materials.
Assist in monitoring the City Prosecutor’s Office budget responsibly; handle processing of invoices, requisitions, budget transfers, travel arrangements for the attorneys, purchase card logs, gas card logs, office supply purchases, and other costs of the office.
Efficient use of Microsoft Office Software (Word, Outlook, Excel, PowerPoint, Teams).
Office operating equipment: computer peripherals, printers/scanners/fax machine/copiers, audio recorders, and other common office equipment.
Business style writing, grammar, and punctuation, in all documents, including e-mail.
Education, Training and Experience:- High school diploma or GED, and
- Three (3) years of legal-or-law related field office administration experience, OR
- 6 years of progressively responsible office administration experience.
Licenses and Certificates:All Licenses and Certifications required must be maintained throughout employment.- A valid Arizona driver's license at the time of appointment
SPECIAL REQUIREMENTS:DESIRED/PREFERRED:The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical DemandsWhile performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 30 pounds unaided.Specific vision abilities required for this job include close vision and the ability to adjust focus.Mental DemandsWhile performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals.Work Environment: The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.The City of San Luis is committed to Professional Growth and Career Development -
Current employees may be given preferred consideration if they meet the position's minimum requirements.
OPEN UNTIL FILLED
Applications will be reviewed 10 days after the posting date, and interviews will be conducted if a pool of qualified applicants is determined.Interested incumbents are encouraged to apply promptly.
Candidates with the most relevant backgrounds will be invited to participate in the interview/assessment process.
