CMO- CITY SECRETARY



Job Details

CMO- CITY SECRETARY
Employer

Coppell, City of (TX)

Salary

$110,744.00 - $135,640.00 Annually

Location

Coppell, TX

Job Type

Full Time

Job Number

CMOCS 050925

Department

CITY SECRETARY

Opening Date

05/29/2025

Closing Date

Continuous

FLSA

Exempt

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The Opportunity

Guide the process. Support Council. Power local government.

The City of Coppell is looking for a City Secretary who brings care, clarity, and steady leadership to a role that meaningfully powers local government. As a key support to City Council and executive leadership team, you’ll help ensure the integrity of legislative processes, uphold open government laws, and manage records and elections with professionalism and trust.

You’ll also play a meaningful role in mentoring and developing the Administrative Services Coordinator, helping to strengthen administrative support across the organization. If you take pride in service, value accuracy and transparency, and thrive in a collaborative environment, we’d be honored to consider you for this impactful position. 

Opportunity Description

To view the full scope of this opportunity, including essential job functions, CLICK HERE!

Schedule Commitment

This is a full-time, 40-hour per week position primarily scheduled Monday–Friday. Evening hours are required to attend City Council meetings. Additional hours may be necessary during election periods, special projects, or to meet statutory deadlines and support executive or Council priorities.

Pay Plan

This opportunity is exempt and on Pay Grade #26. The full Pay Grade Range is shown for growth and development opportunities within the grade. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity.

Hiring Range$110,744-$135,640
  • Min $110,744 ($53.24)

  • Mid $135,640 ($65.21)

  • Max $160,560 ($77.19)


Candidate Engagement Plan
This opportunity will remain open until filled. The hiring process includes a DISC Assessment with our third-party partner, The Management Connection and an Interview Day Experience. 

For application support, or to check the status of your application, contact the Employee Experience Team by calling 972-304-3699.  

Eligibility

Experience

Required

  • Associate’s or bachelor’s degree in Public Administration, Political Science, Business Administration, or a related field preferred. A combination of relevant certifications, directly related experience, and progressively responsible municipal service may be considered in lieu of formal post-secondary education.

  • 5+ years of progressively responsible administrative experience in a municipal or public sector environment, including direct involvement with elected officials, City Council agenda preparation, records management, or election administration. Strong working knowledge of open government laws, public records requirements, and the structure and functions of local government.

  • 2+ years of supervisory experience, including responsibility for training, coaching, performance management, and delegation.

  • Possession of, or ability to obtain, Texas Registered Municipal Clerk (TRMC) certification and designation as the Records Management Officer within 3 years of appointment.

  • Current Texas Notary Public Commission or ability to obtain within 6 months.

  • Valid Texas driver’s license with a good driving record.

Preferred

  • Experience coordinating municipal elections in accordance with Texas Election Code.

  • Experience preparing and managing City Council meeting agendas and supporting legislative processes.


Knowledge/Skills/Abilities

Knowledge 

  • Texas Open Meetings Act, Texas Public Information Act, and Texas Election Code

  • Municipal government structure, operations, and regulatory requirements

  • The City Charter, City Council Administrative Rules and Procedures, and City ordinances

  • City Council procedures, legislative processes, and parliamentary protocols

  • Records management laws, retention schedules, and best practices

  • Budget development, fiscal procedures, and administrative operations

  • Principles of supervision, employee relations, staff development, and performance management

  • Legal and procedural requirements related to election administration, open records, and transparency

  • City policies, procedures, and efficient administrative practices

Skills

  • Building and maintaining trusted relationships with elected officials and executive leadership

  • Managing multiple priorities with accuracy, professionalism, and composure under pressure

  • Preparing and reviewing legal documents, ordinances, and public notices for accuracy and compliance

  • Analyzing administrative processes and improving operational efficiency

  • Facilitating election procedures and ensuring legal integrity throughout the process

  • Providing effective leadership, coaching, and direction to staff in a service-oriented environment

Abilities

  • Communicate clearly and diplomatically with elected officials, staff, legal counsel, and the public

  • Interpret, apply, and explain complex laws, policies, and procedures

  • Exercise discretion and maintain confidentiality with sensitive or privileged information

  • Lead with initiative, accountability, and a commitment to continuous improvement

  • Manage details while maintaining focus on strategic priorities

  • Represent the City Secretary’s Office professionally in high-visibility settings

This is Coppell

City Secretary's Office

The mission of the City Secretary’s Office is to change the perception of government through transparent and open processes while providing a bridge between citizens and their elected officials. The responsibilities of the City Secretary are established by the City Charter and local ordinances, as well as applicable state laws. 

Responsibilities include:

  • Provide notice of City Council meetings and maintain the minutes of the proceedings of such meetings in compliance with the Texas Open Meetings Act.
  • Coordinate the application and appointment process for City boards and commissions.
  • Serve as the election administrator for the city and is responsible for conducting all City elections as prescribed by the Election Code of the State of Texas.
  • Provide records as requested through the Texas Public Information Act.
  • Serves as custodian of all ordinances and resolutions of the City.
  • Serves as records management officer for the City.

The City Secretary holds the Texas Registered Municipal Clerk's designation through the Texas Municipal Clerks Association Certification Program. This ensures that Coppell's City Secretaries are trained and educated with the latest laws and procedures regarding their official duties.

CLICK HERE to learn more about the City Secretary's Office!
CLICK HERE to Meet Our Elected Officials!

Coppell City Secretary’s Office Awarded Municipal Clerk’s Office Achievement of Excellence

The Texas Municipal Clerks Association (TMCA) has awarded the City Secretary’s Office with the 2023 Municipal Clerk’s Office Achievement of Excellence.

TMCA's Municipal Clerk's Office Achievement of Excellence Award was designed to recognize excellence in the effective and efficient management of resources in a municipal clerk’s office. Municipal clerk’s offices are rated on twelve best practices criteria, including professional requirements, promotion of the office, engagement with elected officials and community, and compliance with local, state, and federal standards.

In accordance with the ADA, the City of Coppell is willing to consider any reasonable accommodation.

 

CLICK HERE to learn more about the City of Coppell Benefits!

01
How many years of administrative experience do you have in a municipal or public sector environment?
  • None
  • 1-2 Years
  • 3-4 Years
  • 5-6 Years
  • 7+ Years
02
Briefly describe your responsibilities in these roles, including any direct involvement with elected officials, City Council agenda preparation, records management, or election administration.
03
How many years of experience do you have supervising others?
  • None
  • Less than 2 Years
  • 2-3 Years
  • 4+ Years
04
Briefly describe your supervisory responsibilities, including any involvement in hiring, coaching, performance management, and task delegation. Include the size and type of teams you’ve led.
05
Briefly describe your experience applying the Texas Open Meetings Act, Texas Public Information Act, or similar laws, including any responsibilities related to compliance, records retention, or public information requests.
06
Do you currently hold any of the following? (Select all that apply)
  • Texas Registered Municipal Clerk (TRMC)
  • Texas Notary Public Commission
  • None of the above

* Required Question

Employer
Coppell, City of (TX)
Phone
972-304-3699
Website
http://coppelltx.gov
Address
255 Parkway Blvd

Coppell, Texas, 75019

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