Position Summary:
The Administrative Assistant provides comprehensive administrative support to the Executive Director. This role is pivotal in ensuring the efficient operation of the Commission by managing daily office activities, facilitating communication, and assisting in various economic development initiatives.
Key Responsibilities:
Administrative Support:
• Financial Administration: Assist with the development of the proposed OCDC annual budget. Manage accounts payable and receivable, process invoices, and oversee financial transactions related to OCDC’s operating budget.
• Board & Meeting Coordination: Prepare agendas, minutes, and reports for OCDC Board meetings. Ensure accurate record-keeping of organizational decisions.
• Meeting Compliance: Ensure compliance with public meeting requirements, including the preparation and posting of notices in accordance with the South Carolina Freedom of Information Act.
• Office Operations & Procurement: Maintain inventory of marketing materials, and essential business resources. Coordinate with vendors and service providers.
• Facility Management: Order and maintain office supplies and equipment; liaise with vendors and service providers. Ensure upkeep of the office premises, manage contracts for maintenance services, and coordinate office security measures. Ensure the office environment is professional, organized, and welcoming to visitors and stakeholders.
• Administrative Support: Assist the Executive Director in scheduling, travel coordination, and correspondence with stakeholders. Handle incoming calls, emails, and mail; direct inquiries to appropriate personnel and respond to general information requests.
• Event Planning & Logistics: Support and assist with Organize OCDC-sponsored events, including groundbreaking ceremonies, ribbon-cuttings, and industry roundtables.
• Technology & Data Management: Maintain databases, CRM systems, and business directories to track industry contacts and economic development activities.
Financial Administration:
• Process invoices, track expenditures, and assist in budget preparation and monitoring.
• Maintain accurate records of financial transactions and prepare related reports as required.
Qualifications:
Education and Experience:
• High school diploma or equivalent required; associate or bachelor’s degree in business administration, Public Administration, or a related field preferred.
• Minimum of two years of administrative experience, preferably in economic development, public administration, or a related sector.
Knowledge, Skills, and Abilities:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with economic development principles and practices is an asset.
Working Conditions and Physical Requirements:
• Ability to perform sedentary work, including prolonged periods of sitting and using a computer.
• Occasional lifting of office supplies and materials up to 20 pounds.
• Availability to attend evening meetings or events as required.
Equal Opportunity Employer:
The Orangeburg County Development Commission is an Equal Opportunity Employer and does not discriminate based on race, color, religion, national origin, sex, age, disability, or any other protected status.
