Description
Position Summary:
The purpose of this position is to perform administrative and supervisory work developing and executing all the events for the City of Sunny Isles Beach.
Position Scope
This is a supervisory and an Essential Personnel position.
Illustrative Examples of Essential Duties
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
- Creates an annual calendar and obtains approval for all planned events and programs, venue selections including approved spending limits.
- Oversees all logistics related to assigned events, including supervision of vendors, contractors and other departments as it relates to specific programs and activities.
- Prepares all records, including use agreements (contracts); vendor forms; composes correspondence, including all information for residents and vendors.
- Initiates, reviews, and finalizes contract for event services. Coordinates and arranges appropriate facilities, labor, equipment and material in the set up and break down of event logistics.
- Obtains financial sponsorship for special events by soliciting vendor and corporate underwriting and in-kind donations.
- Manages and maintains event budget, prepares and provides reports.
- Assisting the Media division with information and support to create all marketing materials, press releases, event communications, and invitations.
- Supports the effective promotion and marketing of each assigned event to ensure distribution reaches the entire community and beyond, on an individual basis and/or in collaboration with other City departments.
- Trains and supervises special events staff including volunteers and department personnel, as well as other designated employees. Ensures roles and responsibilities are clearly communicated and understood, as well as the accountability for meeting goals and objectives.
- Identifies and recommends cost control measures under their area of responsibility.
- Performs other related duties as assigned.
Knowledge, Skills And Abilities
- Knowledge of time management with a focus on achieving immediate results.
- Knowledge of local corporate and philanthropic community. Solid project management and event planning logistics knowledge. Strong budget knowledge and management skills.
- Excellent communication and interpersonal skills, and the ability to lead, train and supervise others.
- Ability to manage and prioritize multiple projects and related resources.
- Ability to foster a team environment and rally volunteers, peers and City personnel to assist and commit to the success of related events.
- Demonstrated ability to exercise good judgment when dealing with City personnel, contractors, vendors and the general public.
- Strong computer skills. Ability to analyze and prepare data for reports.
- Ability to work nights, weekends, and holidays depending on event needs.
- Contribute to a positive environment that fosters creativity and out of the box thinking.
Minimum Requirements
Required Education & Experience:
- Associate’s degree supplemented by three (3) years’ experience in special events planning or related field; or any acceptable related combination of training, skills and/or experience. Experience working in community relations, government community initiatives and/or non-profit development desirable.
Licenses And/or Certifications
- First Aid and CPR/AED basic training certification required.
- A valid Florida driver’s license is required.
- Certified Crowd Manager required within three (3) months of hire.
- Certified Parks and Recreation Professional preferred.
- OSHA 10-hour General Industry certification preferred
Physical Requirements & Working Conditions
- The essential job functions of this position will require the employee to perform the following physical activities. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis:
On a continuous basis, sit at desk and/or stand at counter for long periods of time. Frequently required to walk, see, hear and talk with the public and read presented documents. On occasion required to climb or balance, stoop, kneel, crouch, taste, or smell; Intermittently twist and reach; lift or carry weight regularly of 10 pounds and on occasion weight of up to 50 pounds. Specific vision required includes close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Additional Information
- There is a one-year probationary period.
- It is the responsibility of the incumbent to maintain their licenses and/or certifications as a job requirement.
Health Insurance
The City Has a Three Tiered Stipend Plan To Help Offset The Cost Of Employee Health Insurance Coverage. The Three Tiers Are As Follows
- Opt Out – Employees opting out of the City's health insurance plan receive $550 contribution, pro-rated semi-monthly. Only employees who provide proof they are enrolled in a creditable coverage insurance plan or Medicare may "opt-out" of the City's health insurance plan. The City reserves the right to verify coverage, request additional information, deny, or cancel this benefit at anytime.
- Single Coverage – Employees choosing single coverage receive a contribution of $814.60 monthly, pro-rated semi-monthly.
- Dependent Coverage – Employees choosing dependent coverage receive a monthly contribution amount of $1,183.92 if enrolling with employee + child(ren) coverage, $1,261.40 if enrolling with employee + spouse coverage, or $1,5633.48 if enrolling with family coverage, pro-rated semi-monthly.
If the dollar amount of the coverage selected is less than the amount allowed, the employee receives the difference, prorated semi-monthly, Likewise if the dollar amount of the insurance coverage selected exceeds the allowed amount, the employee pays the difference, pro-rated semi-monthly, The City will deduct all applicable taxes.
Currently the City offers two health insurance plans through Cigna as follows:
- High Option OAP – Standard Insurance Plan
- Low Option OAPIN – Lower tiered insurance plan with higher deductibles and co-payments.
Dental and Vision Insurance
The City pays 100% of the cost for employee coverage for dental DHMO plan and the vision plan and 50% of the cost for dependent coverage for dental DHMO plan and the vision plan. Dental and vision insurance are mandatory for employees.
The City offers a DHMO dental plan through Cigna. A PPO Dental plan is available as an upgraded option. The City offers a PPO vision plan through EyeMed.
Life Insurance
The City provides group term life insurance coverage for employees as follows:
- General Employees – One times the amount of employee's annual salary or $25,000, whichever is greater.
- Department Heads - Two times the amount of employee's annual salary.
Long Term Disability
The City provides each employee with long term disability insurance and accidental death and dismemberment insurance at no cost.
Workers Compensation
The City may provide full salary to employees injured on the job for a period of up to 13 weeks, (in lieu of the 2/3 salary offered by the state). Thereafter, employees must seek supplemental pay through the City provided Long-Term Disability Plan.
Cafeteria Plan
The City offers employees optional pre-tax insurance plans (Section 125) through AFLAC. Plans include cancer insurance, short-term disability insurance, and more. Also offered is a Flexible Spending Account, which can be used to put money aside, pre-tax, for planned medical/dental expenses, and for childcare expenses.
Retirement
Employees Are Automatically Enrolled In One Of Two Retirement Plans, Depending Upon Hire Date And Position. The Plans Are As Follows
- Florida Retirement System ("FRS"): Under this plan, employees and the City make a contribution to the retirement plan in an amount specified according to the employee's classification. The current contribution rates are as follows:
Class
Employee Contribution
Rate
City Contribution
Rate
Total Contribution Rate
Regular Class
3.00%
13.57%
16.57%
Special Risk Class
3.00%
32.67%
35.67%
Senior Management Class
3.00%
34.52%
37.52%
Employees have the option of choosing the
Pension Plan or the
Investment Plan.
Under the Pension Plan, employees enrolled in the FRS prior to July 1, 2011, need to have 6 years of service to be vested. Employees enrolled in the FRS on or after July 1, 2011, must have 8 years of service to be vested.
Under the Investment Plan, employees need to have 1 year of service to be vested.
ICMA-RC (now MissionSquare Retirement)
General Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is not open to newly hired employees. Under this plan, the City contributes 11% and the employee 4% to a retirement investment plan. Employees are fully vested after 3 years.
Senior Management Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is only open to certain positions which are not designated and/or classified under FRS. Under this plan, the City contributes 11% and the employee 6% to a retirement investment plan. Employees are fully vested after 3 years.
An optional Section 457 tax deferred savings program is available to employees who wish to supplement future retirement income. The plan allows employees to put aside a portion of their earnings pre-tax each pay period, through payroll deduction, into an account for their retirement and reduce the amount of earnings that is currently taxable.
Sick Leave
Employee earn twelve (12) sick days per calendar year on a prorated basis (1.846 per week).
Vacation Leave
Employees earn vacation leave on a pro-rated basis as follows:
- General Employees: 10 days per year (1.539 hours per week).
- Department Heads – Fifteen (15) days per year (2.308 hours per week)
Vacation accruals are increased incrementally thereafter, as per City policy.
Holidays
Employees are compensated for ten (11) Federal holidays per year. These include:
New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, and
Christmas Day.
Floating Holidays
Employees Earn Floating Holidays As Follows
- General Employees - Two (2) days per calendar year
- Department Heads/Managers - Seven (7) days per calendar year
Floating Holidays are pro-rated dependent upon hire date.
Direct Deposit
The City offers direct deposit of your payroll check into your personal account(s) at the financial institution(s) of your choice.
Credit Union
The City offers memberships in three credit unions: Space Coast Credit Union, Dade County Federal Credit Union and Peoples Credit Union.
01
Are you currently employed, or have you ever been employed with the City of Sunny Isles Beach? If so, in what capacity?
- NO
- Employee
- Contractor
- Volunteer
- Other
02
Describe Your Highest Level Of Education
- High School Diploma or Equivalent
- Associate's Degree
- Bachelor's Degree
- Master's Degree or Higher
03
Do you have at least three (3) years' experience in special events planning?
04
How many years of experience in special events planning do you possess?
- None
- Less than a year
- 1-2 years
- 3-5 years
- 6-10 years
- 11-15 years
- 16-20+ years
05
Do you have experience in community relations, government-led community initiatives, or nonprofit development?
06
If you have special events planning experience, please list ALL employer(s) you have worked/volunteered for: (If none, please type "NONE".]
07
Do you have municipal, county, state or federal government experience?
08
If yes, list name of municipal/county government, in what capacity, and for how long: (If none, please type "NONE.")
09
Do you have a valid Florida Driver's License?
10
Where did you hear about this opportunity?
- Website
- Job Fair
- Linkedin
- Indeed.com
- CareerBuilder.com
- Florida League of Cities
- Instagram
- Facebook
- Miami Herald
- Sun Sentinel
- Professional Organization
- City Employee
- Friend
- Other
- Required Question
