City of Kenmore

Court Liaison

City of Kenmore Green Cove Springs, FL

Description

The court liaison is responsible for critical administrative duties and case management pertaining to inmate court cases. The CL is required to produce materials for and attend first appearances during the business week. Also, liaisons with other agencies and courts related to inmate needs and processing. Works with inmates and the public. This includes but is not limited to conducting inquiries through law enforcement-related databases, notification of arrest to the appropriate agencies, court documents, and other related duties. This position requires regular attendance, contains duties that are time-sensitive and manages CJI requiring confidentiality.

INTERVIEWS ARE TENTATIVELY SCHEDULED FOR 7/30/25

Duties

  • Monitor, complete, and send court case updates (e.g., Noll-Pros, dismissals, transfers, sentences) in Jail Management Systems (JMS).
  • Ensure the accuracy and validity of received court actions related to sent court case updates.
  • Review transportation and court lists to ensure accuracy for inmate release or transfer.
  • Review all cases during sentences, and update for compliance with F.S 943.01 &775.3, F.S943.325, and F.S940.061.
  • Calculate jail time for each civil, misdemeanor, and felony docket based on state statutes and county ordinances.
  • Process all special jail audit requests from courts, Department of Correction inmates, and attorneys.
  • Serve as the point of contact for all court dockets.
  • Place and monitor HOLD on all cases involving but not limited to scram/GPS/drug patches, DOC, ICE, court-ordered programs, and DNA, including out-of-county cases.
  • Ensure all releases are validated promptly for verification for release.
  • Monitor court notification related to inmates serving time on a weekend.
  • Prepare bond transmittal daily and send transport cash and checks to finance.
  • Maintains the Bondsman Registration List in an accurate manner in accordance with applicable agency policies and procedures.
  • Tracks and communicates with external agencies involved in fugitive from justice cases for inmate transfer or release. Monitors in-state holds and follows up on Governors' warrants.
  • Creates arrest documents, conducts NCIC queries, and prepares necessary paperwork for initial court appearances. Reviews and rectifies any errors or omissions identified during weekend first appearances. Participates in inmate initial court appearances to aid in judicial proceedings. Ensures completion of all necessary updates following the initial court appearance.
  • Act as a liaison between CCSO and outside agencies and the public (e.g., court, Parole Commission, Department of Corrections).
  • Process mail which includes out-of-county arrests packets. Provide booking sheets to the clerk's office upon request.
  • Liaison with Duval County on all juvenile arrests to ensure custody status.
  • Review and respond to any received NCIC teletypes.
  • Review and respond to any emails received from the Courthouse.
  • Effectively responds to inquiries from inmates, offenders, or detainees in a professional manner. Refers unresolved queries to the relevant personnel as per FMJS guidelines and agency protocols. Manages inmate request forms, conducting research and promptly providing requested information directly to the individual or through designated agency representatives, adhering to FMJS regulations and agency policies.
  • Accurately organizes and archives relevant documentation and reports in designated physical or electronic files according to agency policies and procedures. Ensures timely filing and proper storage of file folders in a logical arrangement to facilitate easy access in the absence of staff members. Maintains and establishes document files, both electronic and paper-based, in compliance with FCAC and FMJS policies.
  • Comply with state and/or federal requirements for required reports (e.g., Annual Survey of Jails, survey of Sexual Victimization, and Mortality / Inmate Death Report and monthly report for Juvenile Justice Reporting Form).
  • Validates all applicable NCIC / FCIC entries by comparing the NCIC/ State printout to the original source document(s) and verifying the status of the entry with the appropriate authorities in accordance with established state / federal / agency procedures to ensure that they are complete, accurate, and up to date.
  • Create a teletype notifying other agencies of a bonded inmate under their purview, regarding their release from CCSO custody.
  • Complete Sexually Violent Predator (SVP) referral packets sent by the State Attorney’s Office, and dispatch to the relevant Department of Children and Families (DCF).
  • Complete all job duties of the Booking/Releasing Specialist, the Control Room Operator and/or the Civilian Court Room Operator, when needed.
  • Process received arrest/booking sheets for Clay County warrants arrested out of county.
  • Provide arrest/booking sheets for other agencies warrants served in Clay County when applicable.
  • Performs other duties as assigned.

Qualifications And Requirements

Minimum Education, Experience, and Requirements:

  • High school diploma or an acceptable equivalency diploma (GED).
  • Two (2) years of related work experience.

Certification, Licenses, And Registrations Requirements

  • None specified.

Qualifications And Requirements For All Positions

  • High school diploma or equivalent
  • Proficient in Microsoft office products
  • Speak and understand the English language
  • The following items (or authorized equivalents) may be required at various steps in the application process:
    • Driver's License
    • Birth Certificate
    • Social Security Card
    • Form DD214 for all periods served in the military
    • GED or High School Diploma and Sealed Transcripts from the highest level of education
    • FDLE Authority for Release (notarized)
Supplemental Information

Salary is negotiable for full-time positions prior to initial hire, if requested, based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions.

Benefits for full time positions include Florida Retirement System, a full suite of very affordable health/life/dental/vision benefits, ancillary insurance policies, college reimbursement, and more. Benefits are effective the 1st of the month after a full 30 days worked. For more information on benefits, please visit https://www.claycountygov.com/government/personnel-services/employee-benefits.

The duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy.

Applicants are reminded to take note of the close date listed on this job posting. Interviews are not typically requested prior to this date.

If accommodations are required throughout any portion of the hiring process, please contact our Human Resources team at HR@ClaySheriff.com.

All positions at the Clay County Sheriff’s Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening, polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates’ personal lives may be explored during this process (including driving, drug usage, criminal, employment, and residential histories).

Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.

Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days.

This posting has been reviewed by Human Resources and found to be job related and non-discriminatory. If you are interested in this position, please submit your electronic application at https://www.claysheriff.com/departments/employment/.

Clay County Sheriff's Office offers excellent benefits packages outlined below. Benefits are effective the first day of the month after 30 days worked for benefit-eligible employees.

Coverages are provided through the Clay County Board of County Commissioners. You can visit their benefits page here.

  • Medical Coverage

Comprehensive medical coverage through Florida Blue at competitive rates.Medical coverage is available to all benefit-eligible employees and their eligible dependents.Employees have a choice from two plans, both of which are Preferred Provider Option Plans. In addition to a high subsidy of the premiums, the Sheriff's Office contributes up to 50% of the deductible for the High Deductible- HSA Plan. Family Deductible = $ 4,200.00 Contribution of up to $ 2,100.00 per year

Single Deductible = $ 2,100.00 Contribution of up to $ 1,050.00 per year Dental Coverage

A choice of two dental plans, with the Sheriff's Office covering 100% of the single premium under the Low Plan. The employee will pay the difference in the premium cost if they elect family coverage. Life Insurance

Basic life and accidental death and dismemberment (AD&D) life insurance coverage of $ 20,000 is provided for each benefit-eligible employee. Benefit-eligible employees may purchase additional coverage for themselves, their spouse,and dependent children through the Supplemental Life Insurance program. Long Term Insurance

Benefit-eligible employees may purchase long term insurance through the County's provider for life insurance at affordable rates. Supplemental Insurance

Supplemental Insurances such as short-term disability, hospital, cancer, and accidentare available through Aflac, Colonial Life, and Liberty. Vision Insurance

A voluntary vision plan at affordable rates. Employee Assistance Program (EAP)

A comprehensive employee assistance program, provided by Aetna,which includes counseling, education, and referral services for employees and their eligible family members. EAP services are strictly confidential. Vacation/Sick Leave/Personal Time Off

Full-time employees accrue Personal Time Off (PTO) per year;the accrual rate will increase depending on their length of service with the Sheriff's Office. Holiday Pay

The Sheriff's Office has eleven paid holidays and birthday leave for full-time employees.

  • New Year's Day
  • Martin Luther King Day
  • President's Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veteran's Day
  • Thanksgiving and the day after Thanksgiving
  • Christmas Eve
  • Christmas Day

Retirement Plans

The Sheriff's Office participates in the Florida Retirement System. Employees have a choice from two plans under the FRS:Pension Plan and Investment Plan. The Sheriff's Office makes a contribution as set by the Florida legislature towards the plan of choice for each employee and the employee makes a contribution of 3%. Deferred Compensation Plans

Employees may also elect to participate in the County's deferred compensation plan, which offers a choice from two providers:Mass Mutual and Nationwide. Contributions are voluntary by the employee and made on a pre-tax basis. Pre-Tax Benefits

Benefits

Certain payroll deductions can be taken on a before-tax basis. These include medical and dental premiums, FRS plan contributions, and high deductible plan contributions. Other Benefits include:

  • Tuition Reimbursement
  • Florida Deputy Sheriff's Association Membership
  • Onsite Wellness/Fitness Center *not all locations
  • Military Service Leave
  • Bereavement
  • Direct Deposit Payroll

*Temporary, Part-time, and Seasonal employees are not paid for holidays and are not eligible for benefits.

01

Are you at least 18 years old?

  • Yes
  • No

02

Do you possess a valid Florida Driver's License?

  • Yes
  • No

03

Are you legally authorized to work in the United States? In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.

  • Yes
  • No

04

Do you have a high school diploma or equivalent?

  • Yes
  • No

05

Are you proficient in Microsoft Word, Outlook, Excel and PowerPoint?

  • Yes
  • No

06

Do you have two (2) years of related work experience?

  • Yes
  • No

07

Have you been convicted of a DUI within the last five (5) years for law enforcement/corrections applicants or three (3) years for civilian applicants, or ever as a law enforcement officer/corrections officer (including military police)?

  • Yes
  • No

08

Have you received three (3) or more moving violations within the past 24 months?

  • Yes
  • No

09

Do you have any convictions for Domestic Violence?

  • Yes
  • No

10

Visible tattoos determined to be inappropriate or offensive must be covered while at work. Do you have any tattoos above the collarbone (i.e. neck, face or behind the ear)? If yes, describe the tattoo and the location of the tattoo.

11

For the next seven (7) questions --The Clay County Sheriff's Office recognizes an irrevocable responsibility in maintaining the public trust concerning the maintenance of a Drug Free Workplace and the office's responsibility to be in compliance with the Drug-Free Workplace requirements as established in the Anti-Drug Abuse Act enacted by the United States Congress in 1988 and the Florida Drug Free Workplace programs requirements, F.S.S. 440.101 and F.S.S. 440.102 and Chapter 59A of the Florida Administrative Code. The U.S. Court of Appeals, 5th Circuit in Davis v. City of Dallas (no. 84-1814 – November 26, 1985) determined that a requirement prohibiting recent or excessive drug usage is job related. Use of CBD oil can, in some circumstances, result in a positive result for THC during a drug test. A drug test that confirms a positive result for THC will disqualify the applicant from employment. The Sheriff reserves the right to disqualify an individual based upon the totality of the drug use circumstances. Please enter your initials to confirm that you have read and understand these statements.

12

During your lifetime have you ever fraudulently used prescriptions to obtain or use drugs?

  • Yes
  • No

13

During your lifetime have you ever illegally used heroin, opium, Fentanyl or any derivative of heroin or opiates?

  • Yes
  • No

14

During your lifetime have you ever sold, distributed or conspired to distribute illegal drugs, except as required by official law enforcement duties?

  • Yes
  • No

15

During your lifetime have you ever used any illicit drug after first employment or appointment in the law enforcement field except in connection with official duties?

  • Yes
  • No

16

During your lifetime have you ever used methamphetamine, Rohypnol (Rooffies), GHB (Gamma Hydroxy Butyrate, also known as Grievous Bodily Harm) or similar illegal drugs in any amount?

  • Yes
  • No

17

Have you used marijuana or hash recreationally during the past 12 months?

  • Yes
  • No

18

Minor experimentation, as a juvenile, of the drugs listed in the following question, will be considered on a case by case basis. NO chronic usage will be considered. Have you, as an adult, used Cocaine, Illegal steroids (not prescribed), Quaaludes, LSD, M.D.M.A. (Ecstasy, Molly) or PCP within the past 5 years?

  • Yes
  • No
  • Required Question
  • Seniority level

    Entry level
  • Employment type

    Full-time
  • Job function

    Other
  • Industries

    Government Administration

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