Description
Snohomish County is located in northwest Washington between the Puget Sound and the Cascade Mountains. Just 15 miles north of Seattle, the county is rich in scenery and has a thriving economy. It is a great place to live, work, raise a family and play.
The Snohomish County Prosecuting Attorney's Office is responsible for prosecuting all adult and juvenile felony cases referred by county law enforcement agencies, and all misdemeanor and gross misdemeanor cases referred by the county sheriff, the State Patrol, all state agencies, and some cities who have contracted with the county for misdemeanor prosecution services.
SELECTION PROCESS:
- Applications received
- Review for minimum qualifications
- SME Review of Supplemental Questions
- Interviews of most qualified applicants, which may be conducted via a remote platform
- Second Interviews may be given at management's discretion
- Offer
SUPPLEMENTAL QUESTIONS
Applicants are required to answer all the supplemental questions. Please answer the supplemental questions in detail. They are scored based on the depth and range of experience you have for each activity/function.
COVER LETTER AND RESUME
PLEASE DO NOT ATTACH A COVER LETTER OR RESUME TO YOUR APPLICATION.
SALARY IS NON-NEGOTIABLE
The salary for this position is non-negotiable. The successful applicant will earn the minimum salary, with yearly pay increases until the maximum salary in the pay range is reached.
MANDATORY REQUIREMENTS
Applicants must be able to type at least
60 wpm.
JOB OFFERS
Job offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identify and eligibility to work in the United States.
Job Duties:
BASIC FUNCTION
To provide basic legal and administrative assistance.
Job Duties
STATEMENT OF ESSENTIAL JOB DUTIES
- Prepares, types and processes legal documents and correspondence; drafts legal pleadings and discovery documents which may involve researching and gathering information; processes documents to meet legal requirements and deadlines of numerous courts; files documents with clerks of numerous state, federal, and appellate courts, commissions and boards.
- Sets up and maintains legal files and filing systems; files and retrieves materials as necessary; professionally communicates with clients, opposing counsel, court systems staff, and others.
- Schedules appointments, meetings, conference rooms and makes travel arrangements as necessary; secures or schedules trial and hearing dates.
- Organizes, analyzes reviews, tracks and keeps a complete record of cases; creates chronologies, abstracts, statistical charts and summaries; requests and obtains additional records based on document review.
- Assists attorneys in preparation and coordination of cases, timesheets, and special projects and/or at hearings or trial as directed.
- Interviews witnesses, employees, law enforcement, staff and others; takes notes at witness interviews; may testify in court about notes.
- Creates and organizes exhibits and trial/hearing notebooks; communicates with and prepares witnesses for deposition or trial; assists attorney at hearings or trial.
- Conducts computer and manual legal research as directed.
- Determines and prepares a variety of case orders which involve researching and gathering information; prepares financial calculations; determines appropriate documents and notes on calendars of numerous courts, commissions and boards.
- Tracks and documents case procedures and actions in file and in computer system.
- Trains and gives direction to staff on policies and procedures as directed; may act as lead.
- Tracks and performs investigative duties to locate parties and/or witnesses, background history, and/or assets as assigned, using manual and computerized resources.
STATEMENT OF OTHER JOB DUTIES
- Collects and compiles data; prepares various reports and timesheets as necessary.
- May perform all the duties of subordinate level employees.
- Performs related duties as required.
Minimum Qualifications
MINIMUM QUALIFICATIONS
Completion of an accredited legal secretary, legal assistant or paralegal program; AND one (1) year of professional legal experience; OR, two (2) years of legal secretary or legal assistant experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Legal training by an accredited vocational school or college will not be counted towards the required legal experience. Must pass all job-related tests.
SPECIAL REQUIREMENTS
Typing of sixty (60) wpm required.
Additional Information
KNOWLEDGE AND ABILITIES
Knowledge of:
- legal terminology and legal document formats
- rules of civil and/or criminal procedure
- court rules, procedures, laws and regulations for numerous state, federal, appellate courts, commissions and boards
- standard office practices and procedures
- proper English, spelling, grammar, punctuation and word usage
- basic knowledge of legal resources and records storage procedures
- legal research, methods and sources
- legal writing techniques
- basic supervision
Ability To:
- accurately and timely manage a high volume of work
- use resources and accurately prepare and process all types of legal documents to meet legal requirements and deadlines
- accurately use word processing equipment and systems
- establish and maintain effective and professional work relationships with superiors, peers, associates, subordinates, clients and the general public
- maintain accurate, organized and complete case records and required reports
- maintain a positive contact with clients and observe a high level of confidentiality, good discretion and judgment
- communicate effectively and courteously, both orally and in writing
- work independently and calmly under pressure
- meet deadlines and cope with interruptions
- read, interpret and apply procedures, laws, rules, regulations and guidelines for numerous courts, commissions and boards
- analyze and synthesize data for reports and exhibits
- organize and perform multiple tasks to meet multiple concurrent deadlines
- maintains all ethical and professional standards of the Office and County
- observe strict confidentiality regarding all information obtained in course of employment
- produce work product that meets professional standards of quality, neatness, accuracy, and promptness
- interact positively with difficult or hostile people
SUPERVISION
Employees receive supervision from a supervisor as assigned. The supervisor establishes objective, priorities and deadlines. Employees plan and carry out successive steps and resolve problems in accordance with instructions, policies and accepted practices. Employees are responsible for the accuracy of the work produced by their subordinates. Work is evaluated through conferences, periodic reviews and written evaluations.
WORKING CONDITIONS
The work is performed in an office environment.
Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.
EEO policy and ADA notice
Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.
County Benefits
Visit www.snohomishcountywa.gov/Benefits to learn more about the following benefits.
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Retirement
- Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
- Long Term Disability (LTD)
- Commuting Benefits
- Employee Assistance Program (EAP)
- Partners for Health Employee Wellness Program
- Leave & Holidays
Voluntary Benefits
- Deferred Compensation 457(b)
- Supplemental Group Term Life Insurance
- Additional Accidental Death and Dismemberment Insurance (AD&D)
- Flexible Spending Accounts (FSA)
- Supplemental Individual Insurance Policies
Healthcare Premiums
- Regular full-time employees: If you work 35 or more hours per week, you will pay these monthly premiums for medical insurance. The County pays the monthly premiums for vision, dental, and basic life insurance.
- Regular part-time employees: If you work between 20 and 34 hours per week, you will pay pro-rated monthly premiums for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.
Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. R
eview the County's ACA Employer Shared Responsibility Guide
to learn more.
01
Following are a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. A resume may be submitted, but it will not substitute for the general online application or supplemental questions; responses such as "see resume" or "see application" may not be considered. Do you agree to answer each question truthfully and that your responses can be supported by your general application/work history and by your references?
02
If a typing test was required, would you be able to type sixty (60) WPM?
03
Have you completed an accredited legal secretary, legal assistant or paralegal program; AND one (1) year of professional legal experience; OR, two (2) years of legal secretary or legal assistant experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Provide details on how you satisfy this requirement.
04
Describe in detail your experience assisting with complex cases for hearings, trial preparation and/or trial. Indicate the type of cases and specific tasks that you were responsible for managing; for example, witness contacts, scheduling tasks, evidence preparation such as photographic evidence or PowerPoint presentations, and the organization and preparation of trial notebooks in SharePoint or as physical notebooks.
05
Describe how you have achieved awareness-level workload management skills – the ability to plan and organize assignments to create timely, accurate work products; and work efficiently, remain focused, and handle interruptions effectively, as well as when and where you gained this competency.
06
Describe in detail your experience with supervising, training, and coaching subordinate staff. Please include the number of staff being supervised, trained and/or coached in each example provided.
07
What traits do you have that would make you a good legal assistant III?
