Summary
Job Description
This position is responsible for performing complex and technical accounting work in support of the City’s financial accounting functions, with a primary focus on administrative and fiscal management of Federal, State, and Local grants. Primary functions include managing and overseeing the life cycle of the grant processes, monitoring and tracking costs, collaborating with internal and external partners, filing required reports and creating reports for the City.
Essential Duties And Responsibilities
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.
- Interpret, administer, and provide oversight of various city projects including grant funded projects
- Prepare and review reports, journal entries, and grant reimbursement reports
- Interact with grantors to resolve grant related questions and issues
- Analyze balance sheets, expenditure, and revenue reports related to grant funding
- Manage and assist with audits, as well as complete the Schedule of Federal and State Awards
- Reconcile various reports to the general ledger
- Serve as the backup and assistant to the Accountant
- Reviews all City grant applications prior to the submittal of the grant application
- Collaboration with City departments to analyze, monitor, reconcile and report on specific funding sources relating to those initiatives and grants awarded to the City of Washington
- Researches/reviews Federal and State regulations to ensure the City is compliant with all grant requirements
- Works with managers in City departments to identify and understand compliance requirements associated with the grant(s)
- Coordinates and supports the grant applicants’ draft agenda items associated with grant requests to be considered by City Council to ensure all requirements are disclosed and addressed
- Reviews/coordinates grant compliance reporting and reimbursement requests for all City grants received
- Maintains records in a timely and accurate manner and in accordance with all applicable laws, rules, regulations and directions from granting authorities
- Develops procedures for compliance reporting for each department
- Performs analytical procedures in relation to grants and accounts
- Communicates with project managers, within the City and external agencies
- Performs other duties as assigned.
Required Education And/or Experience
Associate degree and five (5) or more years related experience and/or training required; or an equivalent combination of education and experience, preferably in the public sector; Bachelor degree preferred.
Special Requirements
Valid North Carolina driver’s license preferred
Knowledge, Skills, And Abilities
- Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB)
- Knowledge of accounting principles, municipal accounting, general and fund accounting
- Knowledge of methods and techniques of research, analysis and report preparation
- Knowledge of principles and procedures of fiscal record keeping and reporting
- Working knowledge of laws, general statues, rules, and regulations governing specific municipal government accounting tasks
- Considerable knowledge of computer operations as they relate to assigned tasks including the use of various financial package applications and various spreadsheets
- Ability to interpret City code and applicable Federal and State law related to procuring grant funding
- Ability to compile, evaluate, and reconcile a variety of accounting records and reports; ability to make arithmetic computations accurately and with reasonable speed
- Ability to perform a variety of fiscal or accounting functions and to change priorities quickly and maintain accuracy level
- Ability to develop and maintain effective working relationships with a variety of people including vendors, general public, and other employees and supervisors and to serve as a lead working in providing technical guidance and/or teaching others
- Ability to communicate effectively in oral and written forms
Physical Requirements
Work is generally sedentary requiring the exertion of up to 10 pounds of force occasionally and or a negligible amount of force frequently or constantly to movie objects. Constantly operates a computer and other standard office equipment. Must have visual acuity to be able to prepare and analyze data and figures for accounting, perform extensive reading, operate office equipment, determine accuracy and thoroughness of work, observe general surroundings and activities. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels.
Working Conditions
Work is performed in an office with a controlled environment without exposure to harmful conditions.
Health, Dental And Vision Insurance
The City of Washington provides,
at no cost, employee only coverage for Medical (High-Deductible with H.S.A), Vision and Dental insurance. Coverage is available for all regular status full-time employees scheduled to work 40 hours. Employees may also choose to cover eligible dependents. Benefits begin on the 1st day of the month following 30 days of employment.
Paid Life Insurance
The City provides $15,000 of term life insurance and $15,000 of accident death insurance to all full-time employees at no cost. Employees may elect additional coverage, including dependent coverage, at their own cost.
Employer Paid Leave
Paid Vacation: Full-Time employees earn 8 hours of vacation leave per month. Leave accruals increase based on the number of years of City service.
(Ex: at 5 years increases to 10 hours per month)
Paid Holidays: The City of Washington observes 13 paid holidays per calendar year. The approved holidays are New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, 2 days at Thanksgiving and 3 days at Christmas.
Sick: Full-Time employees earn 8 hours of sick leave per month (Fire Personnel earn 14.15 hours). Sick leave hours accumulate without limits and may be used toward credible service upon retirement from the NC Local Government Retirement System.
Retirement
The City assists our employees in securing their financial future during retirement by participating in the Local Governmental Employees' Retirement System, administered by the State of North Carolina. Regular status employees, scheduled to work 20 hours or more per week, become members in the retirement system upon employment. As a member of this system, employees are required to contribute 6 percent of their gross salary on a tax-deferred basis.
Deferred Compensation Plans
To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These programs offer employees an opportunity to save a portion of their salary on a tax-deferred basis to supplement their retirement benefit. The programs offered are 401(k) Supplemental Retirement Income Plan and the 457 Plan through Prudential.
Cafeteria Plan / Supplemental Benefits
Realizing that each employee may have different insurance needs, the City offers its employees the opportunity to supplement City-provided benefits by selecting from the benefits listed below. These benefits are offered at employee's expense through payroll deduction:
- Supplemental Term Life Insurance
- Cancer Insurance
- Accident Insurance
- Critical Illness Insurance
- Whole Life Insurance
- Disability Insurance
- Healthcare and Dependent Care Reimbursement Account (Pre-tax basis)
Death Benefit
After one year as a contributing member of the Retirement System, a death benefit is provided that is equal to the highest 12 months' salary in a row during the 24 months before death, no less than $25,000 and no more than $50,000. There is no cost to the employee for these benefits.
Pay Periods/Direct Deposit
City employees are paid bi-weekly, every other Friday through direct deposit.
Full benefit details may be viewed here: https://mymarkiii.com/cityofwashingtonnc/booklet
