Description
The City of Healdsburg is hiring 2 part-time
Recreation Assistants to join the Community Services Department!
Recreation Assistants earn a salary range of $22.00 - $27.00 per hour. This a non-benefited, part-time position, up to 19 hours/week, no more than 960 hours per fiscal year.
Applications will be reviewed weekly. Interviews may be scheduled at any time until the position has been filled. This recruitment may be closed at any time, without notice. Prompt application is encouraged.
Under general supervision, the Recreation Assistant provides critical administrative support to the Events & Facilities Division in a fast-paced, public-facing environment. This position requires a high level of organization, accuracy, flexibility, and professionalism, and is well-suited for an individual who takes ownership of their work and thrives while managing multiple priorities.
The Recreation Assistant plays a central role in coordinating special event and facility use permits, supporting internal review processes, and serving as a primary point of contact for event applicants, renters, and community partners. Accuracy, follow-through, and strong interpersonal skills are essential, as the work directly impacts public events, facility operations, and customer experience. Additionally, this position also provides administrative and rental support for the Foley Family Community Pavilion.
The ideal candidate will have the availability to work 16–19 hours per week, primarily Monday through Friday between 8:00 a.m. and 4:00 p.m., with occasional evening and weekend special events as needed.
Examples of Duties
Examples of Duties
- Manage the process for administrative review, routing, tracking, record keeping, and issuance of special event, park, film, and special use permits, ensuring deadlines, insurance, and compliance requirements are met.
- Take ownership of facility rentals and reservations across multiple parks and venues, maintaining accurate records and proactive communication with renters and internal staff.
- Serve as a consistent, professional point of contact for event applicants and facility users, providing clear guidance and timely responses throughout the permitting and rental process.
- Support the Events & Facilities Division with special event planning and logistics, including coordination of supplies, equipment, and internal approvals.
- Assist renters and community partners, with reserving, touring, and successfully utilizing the Foley Family Community Pavilion and other event venues.
- Monitor facility use and support fee collection, deposits, refunds, and subsidy requests with a high degree of accuracy and attention to detail.
- Provide reliable administrative support to full-time staff, including data entry, enrollments, record maintenance, and front desk coverage at the Abel De Luna Community Center.
- Work occasional evenings, weekends, and special events as required, demonstrating flexibility to meet operational needs.
Typical Qualifications
Knowledge of:
- Special event coordination and/or facility reservation and permitting;
- Microsoft Office applications (Word, Excel, Outlook);
- Standard office practices, procedures, and accurate record-keeping methods;
- Reservation software systems;
- Correct English usage, including spelling, grammar, and punctuation; and
- Customer service principles in a public agency.
Ability To
- Manage a high volume of administrative tasks, deadlines, and permit workflows with organization, accuracy, and minimal supervision;
- Adapt to changing priorities and maintain professionalism in a deadline-driven environment;
- Communicate clearly, confidently, and courteously with the public, event organizers, and internal staff;
- Exercise sound judgment, problem-solving skills, and attention to detail in all aspects of work; and
- Deliver consistently high-quality work while balancing multiple responsibilities.
Supplemental Information
Helpful Tips When Applying
- Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
- List all employers and positions held within the last ten (10) years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
- You may include history beyond ten (10) years if related to the position for which you are applying. If you held multiple positions with one (1) employer, list out each position separately.
- Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Background Screening
Candidates who have successfully completed all prior phases of the selection process will be subject to fingerprinting and a background investigation prior to employment. Failure to comply with the background will result in the candidate not being considered further for that vacancy. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter.
Equal Opportunity Employer
The City of Healdsburg values diversity and is dedicated to creating an inclusive workplace environment that is representative of the community. The City is proud to be an equal opportunity employer and strives to build balanced teams without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces and diversity of our employees where all aspects of employment are based on merit, competence, performance, and business need.
The City does not discriminate on the basis of disability in employment. Requests for reasonable accommodations needed to participate in the recruitment process may be made by contacting Human Resources within five (5) business days of being noticed that an event requiring accommodation is occurring. You may also contact the Human Resources Department at (707) 431-3376.
01
- I understand to be hired as a Recreation Assistant, that I am required to successfully complete and pass the following examinations prior to entry with the City of Healdsburg: TB (tuberculosis test) and LiveScan fingerprinting.
- Yes
- No
02
- Do you possess a valid CA Class C Driver's License? Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.
- Yes
- No
03
- What is your availability? Use the text box to state your availability, and/or outline dates where you may be unavailable. Please be specific as possible.
04
- Briefly describe your experience planning, coordinating, facilitating, permitting, or administratively supporting special events (1,000 characters max).
- Required Question
