Assistant Finance Director

City of Heath • Full-time • Heath, Texas, United States • $99.18k - $134.19k / year • 1d ago

Under general supervision, performs highly responsible accounting work in accordance with generally accepted accounting principles. Work involves ensuring the City's financial position is accurately reflected in the CAFR, and sharing experience with less experienced co-workers in order to provide internal training.

Organizational Relationships:

1. Reports: Finance Director.

2. Directs: Supervises Municipal Court Clerk/Assistant Accountant.

3. Other: Has frequent contact with the Finance Director and finance department employees, utilities department employees, municipal court personnel, other city departments, external auditors, granting agencies, and the general public.

Essential Job Functions & Other Important Duties

Prepares and/or processes various records and reports such as audit schedules, quarterly investment reports, grant financial status reports, CIP report for Council, and financial reports for EDC/MBC;
Refers to GASB, internet, local newspapers, policy and procedure manuals, computer manuals, codes/laws/regulations, publications and reference texts, etc.
Supervises year-end audit;
Compiles year-end schedules; reviews and books needed entries;
Reviews CAFR with Director and City Manager;
Reviews Annual Budget with Director;
Assist Director with management of fixed assets System for the City; handles the responsibility for updating fixed assets system with the City's infrastructure to comply with GASB 34;
Manages accounting function for City's grants;
Assist Director with management of accounting function for CIP projects, implements the use of project codes to improve tracking of CIP costs;
Reviews balance sheet accounts for accuracy;
Performs special projects including fund analysis and internal transfer analysis;
Assist with Municipal Court on a monthly basis and/or as needed;
Assist with Accounts Payable as needed;
Assist with Payroll as needed;
Assists co-workers with questions and special needs;
Assists Director with receiving and/or review various records and reports such as grant financial reports, year-end audit schedules, reports used to update F/A, CIP invoices if there is a budget question, bank notices of receipt of grant funds, debt service schedules and ordinances;
Operates a variety of office equipment such as a computer, ten key, copier, etc.
Uses a variety of general office supplies and a variety of computer software such as Microsoft Word, Excel, Power Point, etc.

Other Important Duties

Responds to customer calls and in-person inquiries regarding various city issues.
Performs journal entries.
Performs routine administrative/office tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, sending and receiving faxes, entering and retrieving computer data, etc.
Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.
Performs such other related duties as may be assigned.

Job Requirements

Knowledge of:

Accounting: principles and practices, including general ledger, accounts payable, and accounts receivable.

Budget Management: developing plans and budgets and monitoring them against actual activity.

English Language: the structure and content of the English language, including the meaning of words and grammar.

Basic Math: add, subtract, multiply, or divide quickly.

Customer Service: principles and processes for providing customer and personal services, including a desire to help customers regardless of their circumstance.

Customer Service Management: principles and processes for providing customer and personal services, including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques.

Office Systems: administrative and clerical procedures and systems such as word-processing systems, filing and records management systems, and forms design principles.

Office Software: current word processing, presentation, spreadsheet, and database programs used by the City.

Record Keeping: principles and practices for collection and recording of information for use in report presentations.

Statistical Principles: principles and processes dealing with the collection, analysis, interpretation, and presentation of quantitative data.

Supervision: personnel motivation, interviewing, hiring, oversight, evaluation, and discipline.

Skill/Ability to:

Cooperation: establishing and maintaining positive working relationships

with those contacted in the course of work.

Organizational Systems: Track multiple variables by sorting, grouping, and calendaring.

Deductive Reasoning: applying general rules to specific problems to come up with logical answers. This involves deciding if an answer makes sense or provides a logical explanation for why a series of seemingly unrelated events occur together.

Inductive Reasoning: combining separate pieces of information or specific answers to problems to form general rules or conclusions. This includes coming up with a logical explanation for why a series of seemingly unrelated events occur together.

Prioritization: Selecting, from multiple options, activities to achieve a goal.

Time Management: managing time wisely to complete assignments on time.

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Quantity of Work: Performs described work duties and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Judgment: Exercises analytical judgment in areas of responsibility. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.

Education and Experience:

Bachelor's Degree in Accounting, Business Management, Finance or a related field with coursework equivalent to a major concentration in accounting plus five years of accounting experience, including three years of municipal accounting experience. Certified Public Accountant designation is desirable.

or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certifications and Licenses Required:

Valid Texas driver's license.

Physical Demands and Work Environment

Physical Abilities:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee constantly is required to listen, see, sit, talk, or walk. The employee frequently is required to grasp, handle, feel, reach, or stand. The employee occasionally is required to balance, carry, kneel, lift up to 50 pounds, pull, push, or stoop. Rarely, the employee is required to climb or crawl.

Working Environment:

The person performing the duties of the Accountant is not exposed to adverse work environment conditions.

Additional Information

The City of Heath is an equal opportunity employer of qualified individuals. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

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