Special Events Manager

City of Harker Heights • Full-time • from $55.43k / year • 4d ago

JOB SUMMARY:

Provide a leadership role to supervise all aspects of the special events, farmers market, and outdoor programs. To include staffing, programming, and budget management. Managing division operations, handling public relations, overseeing finances, and coordinating events, to ensure success and smooth functioning of operations. Plans, coordinates, and executes events from initial planning to post-event analysis, encompassing logistics, budget, and vendor management.

Maintains supplies, records, reports, budgets, and schedules; and performs other assigned duties; Works shifts, evenings, weekends, and at various locations due to activities, programs, and special events; Does related work as required.

SUPERVISION RECEIVED:

Works under the direct supervision of the Parks and Recreation Director.

SUPERVISION EXERCISED:

Supervises the Outdoor Programs Coordinator. Assists with supervision and the hiring of part-time staff, special interest instructors, and volunteers.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Supervises and coordinates supplies, records, reports, budgets, schedules, farmers market, and special events, at various program sites.

2. Provide expertise in planning and executing events, being a good steward of resources, reducing efficiency lapses, and ensuring events are successful and memorable.

3. Works directly with local schools, civic groups, participants, and the public.

4. Responds to public inquiries about recreation, special events, City programs, farmers market, and seasonal programs through telephone, correspondence, public appearances, and social media on a day-to-day basis.

5. Is responsible for registration, coordination, and promotion for classes, special events, farmers market, seasonal programs, and other activities.

6. Interprets and administers City rules and regulations.

7. Recruits, hires, trains, evaluates, and supervises part time employees, student interns, and volunteers.

8. Provides a variety of miscellaneous duties such as answering phones, typing, writing, running errands, purchasing and transporting supplies, attending City of Harker Heights meetings, taking money, and other duties as required.

9. Markets and promotes programs and services through printed materials, press releases, public speaking, and social media.

10. Facilitate partnerships to enhance sponsorship opportunities.

11. Reports on maintenance issues, injuries, and daily activities to the Parks and Recreation Director.

12. Shift work, night hours, and weekend hours may be required during events and programs offered by the Parks and Recreation Department.

13. Uses various types of equipment to include but not limited to trucks, hand tools, chairs, tables, copiers, computers, printers, cleaning supplies, and office equipment.

14. Physical effort will include a full range of physical activity such as lifting, carrying, and positioning objects up to 50 lbs., frequent bending, stooping, reaching, stretching, and sitting.

15. Ability to organize multiple events and programs simultaneously. Quickly adapts to varying levels of activity and noise with the ability to prioritize and multi-task.

16. Attendance is essential for this position.

17. Desire for professional growth through onsite, online, and offsite training.

18. Exhibits the City of Harker Heights’ Core Values

MINIMUM QUALIFIATIONS:

Bachelor’s Degree in related field

At least three (3) year related experience

Pre-employment physical and drug screening

Valid Texas Class C driver’s license with an insurable record

KNOWLEDGE:

Knowledge of recreational philosophy, planning, and administrations.

SKILLS:

Skill in operation of listed tools, equipment, and facilities in recreation and special event services. Listed tools include: Computer systems, personal computers, word processing and database management software, calculator, copy machine, telephone, scanner, video equipment, computers, and television, Internet access, smart phones, e-readers, tablets, cameras, basic sound equipment, and projectors.

ABILITIES:

Ability to communicate orally and through written correspondence; ability to work directly with the public; ability to plan and organize recreational and special events and keep accurate records; ability to develop, coordinate, and direct varied activities involved in a community events; ability to establish and maintain effective working relationships with City employees and the general public; ability to supervise other employees; ability to obtain an appropriate driver’s license.

Any work-related experience resulting in acceptable proficiency levels in the above required knowledge, skills and abilities is an acceptable substitute for the above specified education and experience requirements.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit, talk and hear. The employee is frequently required to use hands to finger, handle, feel or operate objects, tools or controls and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl. Employees must be able to tolerate moderate dust and heat.

The employee must occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment varies from very quiet to extremely loud and changes quickly. The noise and activity levels in outreach and programming environments vary as well.