About Idaho Falls:
Idaho Falls offers a rare combination of small-town charm and big-city amenities, making it an ideal place to live and work. Nestled along the Snake River with stunning views of the Rocky Mountains, the city boasts a low cost of living, excellent schools, and a strong sense of community. Outdoor enthusiasts will find endless opportunities for adventure, with Yellowstone and Grand Teton National Parks just a short drive away, as well as world-class fishing, hiking, skiing, and more right in the area.
Professionally, Idaho Falls is a growing hub for innovation, energy, and technology, anchored by institutions like the Idaho National Laboratory and a thriving local business community. The city has been recognized for its economic growth, low unemployment, and high quality of life making it an attractive destination for individuals and families looking to build both a career and a lifestyle they love. For more information about the City of Idaho Falls, please visit the link below.
To learn more about our community and the work we do, please visit the link below for additional information about the City. About the City of Idaho Falls:
City of Idaho Falls
Position Overview:
Performs a variety of administrative and supervisory duties related to planning, directing, organizing, and controlling the documentation and recording of City records according to Idaho Statute Title 50, Chapter 2. Coordinates municipal elections. Attends City Council work sessions and meetings as required. City Council meetings are currently scheduled twice per month from 6:30 p.m. until 9:30 p.m. City council work sessions are currently scheduled twice per month from 3:00 p.m. to 6:00 p.m. This is an appointed, salaried position.
SUPERVISION RECEIVED
This role operates under the strategic policy guidance and direction of the Mayor's Office.
SUPERVISION EXERCISED:
Provides comprehensive direct supervision to the City Clerk staff.
Performs various statutory duties of the office of City Clerk; takes minutes at regularly scheduled and special City Council meetings; directs the recording of City records and documents, and ensures the proper noticing for Council and Boards, Commissions, and Committees.
Prepares for City Council meetings including agenda preparation, meeting set-up and shutdown, and coordination of meeting technology and equipment. Attends City Council and other required meetings outside of regular business hours as necessary.
Works closely with City Department Directors and employees regarding City business and activities; Identifies the source of issues, directs matters to the appropriate department, and facilitates solutions to ensure effective resolution. Handles code compliance inquiries from residents and other City departments and ensures quality public service by directing concerns to the appropriate staff.
Makes hiring recommendations, instructs and trains City Clerk staff on City policies and procedures, mentors staff and evaluates employee performance and program effectiveness in achieving goals.
Plans, organizes, and schedules work assignments; monitors City activity related to recording and documentation.
Coordinates and oversees all City elections and works closely with the Bonneville County Clerk to coordinate and assure compliance with election procedures.
Provides oversight and management of all municipal licenses, including business and tradesmen licenses, ensuring proper issuance, compliance, and monitoring of licensing activities.
Acts as City archivist overseeing the management of paper and electronic records, including retention and destruction, purging, and archiving in compliance with City policies.
Acts as City Historian, recording ordinances, agreements, cemetery records, and other formal documents, and processes public records requests.
Ensures compliance with Idaho Open Meeting Law and Public Records Law requirements; maintains official records of ordinances, resolutions, contracts, and other legislative documents; and provides administrative support to City boards, commissions, and committees as required.
Ensures quality customer service across all City Clerk functions, monitoring public interactions and office operations.
Develops and submits budget; monitors expenditures and ensures efficient use of office resources; publishes reports, ordinances, and legal notices; prepares Council agendas; reviews and approves requisitions; and attests Mayor’s signature on official City documents.
Maintains City Clerk’s page on the City website to allow public access to Council minutes, Council agendas, and other City information and records.
Develops and maintains policies and procedures for City-wide records management.
Attends professional municipal clerk trainings, conferences, and association meetings to stay current on laws, best practices, and trends in local government administration, and serves as liaison with state, county, and other municipal offices to apply this knowledge to enhance office operations and ensure regulatory compliance.
Develops and implements strategic initiatives for office efficiency and service delivery.
Attends occasional community or City special events as required.
Performs related duties as required.
1. Education and Experience:
A. Graduation from an accredited college or university with a bachelor’s degree in Business or Public Administration.
AND
B. Six (6) years of progressively responsible business or public administration experience.
OR
C. An equivalent combination of education and experience.
2. Knowledge, Skills, and Abilities:
Considerable knowledge of modern business management practices and procedures; working knowledge of various software for office operations including licensing systems, City council meeting agendas and minutes; cemetery record systems; working knowledge of City government and the interrelationship of various City functions; working knowledge of budget preparation; working knowledge of principles of supervision; working knowledge of technical writing; working knowledge of coding, classifying, and indexing methodologies related to recording City ordinances, laws, contracts, and documents and official documents.
Ability to acquire considerable knowledge of State and Local Statutes pertaining to City Council proceedings; ability to understand and interpret laws and ordinances governing the operation of the office of City Clerk; ability to write clear and accurate reports on a variety of subjects; ability to plan, organize, and coordinate the work of clerical staff; ability to communicate effectively, verbally and in writing; ability to develop and maintain effective working relationships with elected officials, Division Heads, subordinates, and the public.
3. Special Qualifications:
Must be bondable.
Must be able to become a Notary Public.
Participate in the Association of Idaho Cities, in the ICCTFOA meetings and/or conferences.
Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain. Periodic walking, standing, stooping, sitting, reaching, required in normal course of performing essential duties. Talking, hearing, and seeing essential to effective performance of the job. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving.
The salary for this role will be determined based on the candidate’s experience, qualifications, and overall alignment with the position. The expected salary range is $86,000 to $96,000.
To Apply: Please submit a completed electronic job application with detailed information about your background and experience. Be sure to include a resume that highlights how your skills and interests align with this opportunity. Applicants are also encouraged to attach a cover letter sharing more about their passion for the role.