Position
Chief Deputy Finance Director- District Court
Schedule
Full Time
**LOCATION:**
Ely, NV
Salary
$75,438.53 - $92,165.00
To Apply
- Direct Link -**https://www.whitepinecounty.net/Jobs.aspx?UniqueId=98andFrom=AllandCommunityJobs=FalseandJobID=Chief-Deputy-Finance-Director-131
- Careers Page -**https://www.whitepinecounty.net/jobs.aspx
**Please note, employers may close jobs on the website at any time.**
Summary
Performs routine to complex accounting work related to the preparation and maintenance of financial records, the audit of financial transactions, the production of reports and statements, approval of purchase orders, accounts payable check runs and payroll, preparation of budget resolutions, staff training and supervision, chart of accounts oversight, review of Treasurer receipts, scheduling and execution of internal audits, maintenance of financial software security, annual financial audit preparation and financial monitoring of all grants in a departmental setting.
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Minimum/Preferred Requirements
- Principles and practices of general and fund accounting.
- Federal, State and Local laws, statutes and ordinances.
- Codes and regulations related to the work.
- Computer applications including security requirements related to work.
- Financial record keeping and accounting practices and techniques.
- Standard office practices and procedures, including filing and the operation of standard office equipment.
- Correct business English, including spelling, grammar and punctuation.
- Techniques for dealing with a variety of individuals, in person and over the telephone.
- Supervision and training techniques; and
- Basic practices of reviewing financial documents for completeness and accuracy.
*Ability to*
- Review financial documents for completeness and accuracy.
- Compile and review budget figures.
- Analyze data for variance and irregularity.
- Interpret apply and explain applicable laws, codes and regulations.
- Maintain accurate financial records and prepare accurate and timely reports.
- Make accurate arithmetic calculations.
- Perform internal audits.
- Understand and follow oral and written directions.
- Work without close supervision in standard work situations.
- Contribute effectively to the accomplishment of team or work unit goals, objectives and activities.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Supervise and train others.
Job Responsibilities/Duties
- Reviews accounting and financial documents to ensure accuracy of information and calculations and makes correcting entries; examines supporting documentation to establish proper authorization and conformance with contracts and other agreements, policies and appropriate regulations. Maintains records of leases and applicable payments; audits various accounting and financial documents for accuracy and appropriateness of related payments.
- Reviews and approves daily purchase orders, weekly accounts payable check runs and biweekly payroll status change reports. Is responsible to review and approve payroll in the absence of or at the direction of the Finance Director.
- Trains and supervises Finance Office staff on the preparation and maintenance of control and subsidiary accounting records; ensures staff prepare accurate and timely payments related to agency accounts, liability accounts and employee benefit related accounts and prepares trial balances and financial reports monthly to ensure accuracy.
- Compiles and prepares journal entries and periodic reconciliations of general ledger, journal, subsidiary accounts and bank statements; makes correcting entries as required; compiles and prepares financial reports and supporting schedules and documentation.
- Maintains expenditure and budgetary control accounts; ma compile departmental operational and/or capital improvement figures and review and authorize expenditures; prepares cash transfers among funds.
- Prepares budget resolutions including the requirements of Nevada Revised Statutes as they relate to correct information contained in the budget resolutions, complete submission of paperwork and reports required for approved budget resolutions to the Nevada Department of Taxation and proper notice to the public.
- In consultation with the Finance Director, oversees and maintains the chart of accounts including the addition and deletion of accounts, merging or reassignment of elements, assignment of object/project codes and the reclassification of funds, departments and accounts as necessary.
- Maintains financial records for various funding sources, including grants and capital improvement projects; prepares reports for such funding agencies. Has specific responsibility for financial reporting and compliance of all grants requested by the 7
thJudicial District Courts as well as for reviewing on a monthly basis the work of any department head that receives and/or administers a capital grant in the amount for $50,000 or more to ensure compliance with federal, state and local law and with all aspects of grant award.
- Reviews all Treasurers receipts to ensure accuracy of fiscal year and accounts codes. Reports to the Finance Director any issues that may arise.
- Responsible to schedule internal audits as required by County Ordinance as well as assisting the Finance Director with auditing, writing of the final reports and departmental remediation as required.
- Maintains automated financial control and reporting systems; instructs others in the use of such systems. Is responsible for security setup of all new users, deletion/inactivation of terminated employees and adjustments to security setups as required for employee transfers within the County.
- Responsible for assistance with preparation of the Countys Annual Financial Statements including preparing schedules related to revenues, expenditures, assets, liabilities, grants and other reports as may be required. Reviews final drafts for accuracy of numbers and proposed adjustments from auditor.
- Assists Finance Director in supervision, direction, training, hiring and evaluation of Finance Office staff.
- Maintains accurate records and files.
- Uses standard office equipment, including a computer, in the course of the work; may operate a County or personal vehicle to visit various work sites and attend off-site meetings and trainings.
