Location: 1800 City Clerk
Pay Grade: A08
FLSA Status: Non-exempt
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Under general supervision, performs administrative and secretarial duties in support of the City Clerk.
*This position performs duties deemed to be “safety sensitive" and is therefore subjected to random drug testing under the City’s policies*
- Posts meeting notices, agendas, and legal notices; distributes same to other City departments and the press; maintains originals in permanent files.
- Guides, supports, and administrates Granicus' Legistar agenda creation and approval process including proof reading titles, ensuring attachments are correct and preparing agenda packets.
- Trains department staff on preparing agenda files; answers questions from other departments.
- Prepares City Council, BAMA, and BAEDA and BAIT draft agendas and agendas; posts agendas per statutory requirement; distributes agenda and agenda packets to City Council members after posting.
- Arranges for invocation speakers at the Council meetings.
- Attends Council meetings in the City Clerk's absence, as directed by the City Clerk.
- Prepares, tracks and submits ordinances to Municipal Code for Codification.
- Prepares, tracks, and mails documents for newspaper publication and legal filing with county land records.
- Distributes documents; obtains signatures as required for fully executable original documents; creates, uses and monitors a tickler folder for documents sent out of office for signatures.
- Keeps accurate records on members of Committees, Authorities, Boards and Council
- Composes and types letters, resolutions, proclamations, fact sheets and public notices.
- Researches records and documents as requested.
- Assists with notarizing, attesting, and certifying official City documents in the absence of the City Clerk.
- Performs other administrative duties as necessary.
- Assists with election process; prepares and files materials, candidate filings, and other information.
- Assists with Utility Assessment District processes; public notices, public hearings, payment log, filing liens with County Treasurer.
- Maintains and ensures accuracy of official records (minutes) of all proceedings.
- Performs other duties as assigned.
Requires a Bachelor's degree in a related field of study, supplemented by one to two years of relatable experience; or an equivalent combination of education, training and experience.
Tasks involve the ability to exert minimalphysical effort in sedentarywork, typically involving some combination of balancing,feeling, handling, hearing, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, walking, and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
