Court Clerk

City of Bixby, OK • Full-time • Bixby, OK • 4d ago

Job Title: Court Clerk Employment Status: Full-Time

Direct Supervisor: City Clerk Posting Date: 5/06/2026

Supervisory Responsibility: None Close Date: Open until filled

Location: City Municipal Building, Bixby Ok.

Job Summary: The Court Clerk performs all clerical and customer service duties related to the daily operation of the Municipal Court. The Court Clerk will ensure that the general public is provided with prompt and accurate information about the municipal court's services by furnishing facts and directing inquiries to the appropriate personnel for additional information and services. Responsible for generating, administering & filing all court records.

Essential Job Functions

An employee in this position may perform any or all of the following duties:

Process in-person, mailed, and electronic payments; post receivables in court software; maintain records and reconcile reports
Provide customer service in person and by phone, answering general and case-related inquiries
Schedule cases and maintain court dockets
Prepare cases for court hearings and manage court docket materials
Operate court software to enter, generate, and distribute court records and documents
Record court proceedings and update official case records
Serve as liaison between the Municipal Judge, City Prosecutor, Police Department, and other agencies
Prepare notices to appear, subpoenas, and other court correspondence
Research case information and assist defendants or representatives as needed
Complete post-hearing processing, including entry of judgments, sentencing requirements, and required forms
Prepare and transmit traffic citation reports, monthly state-required reports, and remittances
Maintain accurate court files and records in compliance with applicable laws and procedures
Assist with Municipal Court sessions, including docket preparation and courtroom support
Assist with Utility Billing Department or other clerical duties as assigned

Knowledge, Skills, and Abilities

An employee in this class must have the following knowledge, skills, and abilities upon application:

Knowledge

Court procedures, municipal court operations, and legal terminology
Recordkeeping and document management practices

Skills

Strong organization and time management skills
Ability to manage multiple priorities in a fast-paced environment
Effective verbal and written communication skills
Ability to remain composed in high-stress situations

Abilities

Work independently with minimal supervision
Maintain accurate and detailed records
Establish and maintain effective working relationships with staff and the public
Exercise sound judgment in handling confidential and sensitive information
Plan and organize court-related activities

Minimum Qualifications

High School Diploma or GED required
Two (2) years of administrative or office experience required
Municipal government experience preferred
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to obtain Notary Public Certification within three (3) months

Preferred Qualification

Experience in municipal court or legal environment
Strong attention to detail and accuracy
Bilingual (Spanish/English) is a plus

Working Environment:

Work is performed in a professional office environment at City Hall and includes biweekly evening (night court) sessions. The position involves frequent public contact and requires the ability to manage multiple tasks in a fast-paced setting.

Physical Requirements:

This position requires the ability to remain seated for extended periods while performing office tasks. Occasional lifting of office materials (up to 20 lbs) and the ability to operate standard office equipment, including computers, copiers, and printers, are necessary. Some standing or walking may be required during meetings or events.

Benefits