Summary
The position is at the full performance level located in the Department of Veterans Affairs (VA) - Veterans Health Administration (VHA) - at the Birmingham VA Health Care System (BVAHCS) in the Research Service. The incumbent provides administrative support for the Associate Chief of Staff for Research (ACOS) and the Administrative Officer (AO) for Research at the BVAHCS.
Qualifications
GS-9 SPECIALIZED EXPERIENCE: At least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal service. Specialized experience is experience performing administrative work in one or more of the following areas: personnel management/administration - budgeting and financial management - procurement and contracting - and experience performing analysis and/or evaluation of administrative programs or issues - compiling data and developing reports and/or presentations. ~OR~ GS-9 EDUCATION SUBSTITUTION: A master's or equivalent graduate degree - or two (2) full years of progressively higher-level graduate education leading to such a degree. Such education must demonstrate the knowledge - skills - and abilities necessary to do the work of this Program Specialist position. ~OR~ GS-9 COMBINATION: An equivalent combination of successfully completed graduate-level education (beyond the first year) and specialized experience - as described above - which meet the total experience requirements for this grade level. NOTE: If you are qualifying on education - you must submit a copy of your transcript (unofficial or official) with your application. Education cannot be credited without documentation. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
- ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** MAJOR DUTIES: Manages the entire critical pre-award and post-award program for the BVAHCS Research & Development program
- Exercises primary responsibility for the preparation - review - and submission of each research proposal to VA Central Office (VACO) in Washington - DC
- Assures that all proposals are administratively and technically correct - include documentation to ensure the availability and approval of necessary resources (space - personnel - and equipment) - the use of investigational drugs - the use of human and animal subjects - the use of biohazards - budgetary requirements - and the appropriateness of the requested funding level
- Determines and inform investigators of specific Requests for Applications (RFAs)
- Establishes a system to ensure the timely submission of all research grant applications to meet Central Office deadlines
- Significant post-award responsibilities include in-depth review and compilation of committee/subcommittee approvals of required Just in Time (JIT) documents for the funded VA projects and submitting to VA through the VACO electronic system
- Functions as an advisor and coordinator to principal investigators - their research staff - and mentors' new investigators with the diverse requirements and exact deadlines of the pre-and post-award programs
- Provides guidance in budget preparation to ensure compliance with multiple VHA handbooks and directives
- Oversees the ePROMISE program which is a software computer program designed by Central Office to manage all VA research projects regardless of funding source
- Maintains the Research Analysis Forecasting Tool (RAFT) program - a VA ORD Support Service Project that maintains VA_funded research studies - principal investigators - and specific research appropriation information for all VA funded studies
- Performs other duties as assigned
- Work Schedule: Monday-Friday - 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Telework: This position may be authorized for telework
- Telework eligibility will be discussed during the interview process.
