This position is responsible for purchasing services, equipment, and supplies as well as for coordinating bidding process for the county.
- Provides purchasing support for assigned capital, renovation, and maintenance projects;
- Interacts with county attorney regarding bid issues and contract issues or defaults;
- Develops requests for bids, requests for proposals, and requests for qualifications; ensures bids are accessible to the Board of Commissioners; maintains files; coordinates the county bid process;
- Generates, reviews, and modifies, procurement contracts for services and construction projects;
- Provides purchasing support for all capital, renovation, and maintenance projects;
- Participates in meetings to evaluate and analyzes specifications, bids, and proposals;
- Provides training, advice, and support to less experienced staff regarding day-to-day purchasing functions;
- Secures quotations from approved vendors; assesses quotation and bids; makes recommendations regarding purchases; consults with departments;
- Performs cost and product comparisons for product selection;
- Handles the procurement of equipment, supplies and services required by the county, including making recommendations to user departments;
- Maintains and enlists approved vendor list;
- Provides purchasing information regarding policy to department heads;
- Secures quotations from approved vendors;
- Issues, places, processes, encumbers, and distributes purchase orders;
- Receives purchase requisitions from county departments; reviews for accuracy and budget compliance;
- Monitors shipments to ensure accuracy and completeness; traces shipments and follows up on undelivered goods;
- Manages and oversees the county's cell phone and copier program;
- Responsible for annual contract renewals;
- Develops and maintains purchasing policies and procedures;
- Receives and secures responses to technical questions related to requests for bids/proposals;
- Ensures appropriate insurance coverage exists for companies providing services, including emergency orders related to services, capital purchases, contracts, bids and proposals;
- Confers with vendors and department heads to resolve problems with goods and services;
- Maintains files and records;
- Maintains approved vendor list;
- Provides back-up to the Buyer position, as needed; and
- Performs other assigned duties.
- Assists in the establishment of vendor contracts;
- Receives vendor records and reports.
MINIMUM REQUIREMENTS TO PERFORM WORK:
- Bachelor’s degree in a course of study related to the occupational field;
- Two (2) years of related work experience;
- Or equivalent training, education, and/or experience; and
- Valid State of Georgia Driver’s License.
Knowledge, Skills and Abilities:
- Knowledge of computers and job-related software programs;
- Knowledge of state and county purchasing guidelines;
- Knowledge of product research techniques;
- Knowledge of bid evaluation standards;
- Skill in decision making and problem solving;
- Skill in interpersonal relations and in dealing with the public; and
- Skill in oral and written communication.
PHYSICAL DEMANDS:
Work is typically performed while sitting at a desk or table.
