The Transportation Department of the North Central Texas Council of Governments is seeking an Executive Assistant to provide planning, technical, and administrative assistance to the Transportation Department director. This position will serve as a liaison between the director and Agency membership, external organizations, the general public, and staff. The individual in this position must be flexible and able to adjust schedule to accommodate director’s needs and schedule. Applicants wishing to be considered for this position should apply online at https://www.nctcog.org/Careers. All submittals should include a cover letter summarizing work experience, as well as a current resume.
NCTCOG is recognized as a military-friendly employer and values the knowledge, experience, and skills acquired during your military service career. All qualified veterans are invited to apply.
Responsibilities may include, but are not limited to, the following:
- Maintaining the director’s calendar, including scheduling/coordinating meetings, appointments and speaking engagements; managing and resolving scheduling conflicts; keeping director on established schedule; and anticipating and preparing information for meetings/events
- Providing proactive and timely customer service to Agency membership, external organizations, the general public, and staff
- Developing and maintaining communications and effective working relationships with elected officials, managerial and executive staff, and external boards and agencies on behalf of the director
- Attending meetings in absence of the director, taking notes, analyzing and summarizing meeting activities, briefing the director, and following up on actions needed
- Drafting, compiling, reviewing, and distributing various department correspondence, presentations, and reports, including confidential and sensitive documents
- Coordinating and processing travel arrangements and reimbursements for director, elected officials, and/or commission members
- Supporting meeting activities or special events; including drafting of notices or agendas for approval; ensuring appropriate accommodations; documenting attendance and proceedings, as needed; and following up on meeting actions
- Providing planning and technical support, including review of materials prepared for the director’s signature, ensuring legal staff has reviewed when warranted; assisting director with confidential personnel actions as requested; and conducting research on a variety of issues/topics as requested
- Organizing both electronic and hard copy mail, highlighting important information and/or need for director to respond, and filing documents in accordance with records management guidelines
- Providing assistance in ad hoc special events, projects, or programs as assigned
Required Skills
- Advanced knowledge of Microsoft Office Suite, especially PowerPoint and Word
- Exceptional communication skills, both written and verbal
- Self-motivated
- Detail-oriented, highly organized, with an ability to manage multiple assignments/tasks and work well in a deadline-driven environment without diminishing quality of work
- Ability to work both independently and in a team environment
- Excellent interpersonal and sound judgement skills
- Critical-thinking and problem-solving skills
Required Education and Experience
- Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two-year associate's degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school; three years of additional work experience may replace the associate’s degree
- At least one year of job-related experience
Starting Salary
Minimum of $51,874.00 annually
The North Central Texas Council of Governments (NCTCOG) is a voluntary association of, by and for local governments, and was established to assist local governments in planning for common needs, cooperating for mutual benefit, and coordinating for sound regional development. NCTCOG's purpose is to strengthen both the individual and collective power of local governments and to help them recognize regional opportunities, eliminate unnecessary duplication, and make joint decisions. Since 1974, NCTCOG has served as the Metropolitan Planning Organization for transportation in the Dallas-Fort Worth Metropolitan Area and is responsible for developing transportation plans and programs that address the complex needs of the rapidly growing area. The planning area for transportation includes the 12 counties of Collin, Dallas, Denton, Ellis, Hood, Hunt, Johnson, Kaufman, Parker, Rockwall, Tarrant, and Wise.
The agency offers generous benefits, a friendly atmosphere with open communications for cooperative decision making, and challenging opportunities. The environment encourages both individual and team growth, responsibility, and innovation.