Permits Technician (Department of Transportation & Development)
Job ID: 107554
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.
IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, August 21st, 2024.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
PAY AND BENEFITS
Annual Pay Range: $59,799.70 - $76,368.23
Hourly Pay Range: $28.749858 - $36.715495
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
This is a full time County position represented by AFSCME.
https://dochub.clackamas.us/documents/drupal/e044da55-8261-4563-b291-b40e891a2031
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
• Are you passionate about helping others?
• Do you have exceptional skills in building partnerships through a commitment to providing excellent customer service?
• Do you thrive working in a team environment and are invested in team success?
• Do you have exceptional organizational and problem solving skills?
• Are you ready to join the Building Codes team that operates in a fast-paced, continuously evolving environment by effectively managing and leading change and innovation?
If you answered “yes” to the questions above, please read on! We are searching for a motivated and customer service-oriented individual to join our team as a Permits Technician at the Clackamas County Department of Transportation & Development.
If selected for this position, you will be joining the Building Codes Division, a team responsible for administering the State of Oregon building, mechanical, fire alarm, sprinklers, plumbing, electrical, and Clackamas County ordinances and regulations. As a Permits Technician in the Building Codes Division, your main focus will be on providing superior customer service by verifying that pre-requisite approvals are met, plans and drawings are complete and ready for review, as well as providing information and responding to customers' questions and inquiries about the submittal and inspection processes.
We are committed to being an exemplary team with best practices in Building Codes Administration, working together towards the common goal of achieving overall success of our organization. It is critical that every member of our team recognizes the vital role we play in our community, as well as understands the value a community places on safe buildings and structures, and how our Building Codes team satisfies this demand. To that end, we are searching for an individual who is motivated to be a positive and collaborative contributor, demonstrating strong interpersonal, communication and organizational skills that will allow us to improve, develop and enhance our operations.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of two (2) years of relevant experience in the construction industry, reviewing information for compliance with various federal and/or state codes, rules, laws, and/or regulations.
• A minimum of two (2) years of experience providing excellent customer service to the public as well as to other external and internal stakeholders within various levels of an organization
• Experience receiving and processing payments and balancing financial transactions
• Experience working with electronic and/or paper file management and record keeping systems
Pre-Employment Requirements:
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
Certification Requirements:
• International Code Council (ICC) Permit Technician Certification must be obtained within six (6) months of hire.
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
KEY COMPETENCIES FOR SUCCESS IN THIS POSITION:
• Embodies “SPIRIT” by demonstrating a commitment to the Clackamas County core values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust in their work (Clackamas County Core Values).
• Builds Relationships by sustaining cooperative working relationships with internal and external customers, partners and stakeholders; honoring commitments; and, delivering exceptional customer service.
• Commits to Teamwork and Collaboration through team unity by working effectively towards a shared goal, encourages sharing of information, productive problem solving and putting team success first.
• Demonstrates Excellent Customer Service by anticipating, assessing, and responding effectively to the needs of those we serve and maintaining composure in difficult, stressful, and quickly emerging situations.
• Exhibits Strong Interpersonal Skills including excellent professional verbal and written communication and the ability to effectively communicate with emotional or upset customers and maintain tact, good judgment, and diplomacy.
• Embraces Continual Learning by displaying an ongoing commitment to and taking ownership for learning and self-improvements; and, by demonstrating willingness to grow within the job as technology and organizational changes demand it.
• Values Technology & Use of Electronic Systems appropriately and effectively for the processing and distribution of information, supports the implementation and use of technology in the workplace.
• Seeks to Problem Solve by using critical thinking and analytical skills, identifies alternative strategies bringing a solution-focused approach to address challenging or difficult problems.
• Engages in Self-Management as demonstrated by the individual's ability to manage and continually improve their own performance through thoughtfulness, self-awareness, self-motivation, personal accountability, and the ability to develop strategies to effectively manage tasks.
• Puts Ethics into Action by holding himself, herself, or themselves to a high standard of professional, honest, and objective behavior in all dealings with or about internal County staff, internal and external stakeholders, community partners, service providers and the public. Maintains professional relationships and appropriate social, emotional and physical boundaries at all times with all persons we are entrusted to serve.
• Promotes Cross Cultural Effectiveness by engaging in a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds and values.
TYPICAL TASKS
Under general supervision, this position will provide information to the general public about State of Oregon adopted codes, rules and laws governing construction of buildings and facilities, site and septic systems, permit applications, inspection process and procedures, siting of manufactured dwellings and disposal, grading or erosion control regulations. The position will also check submitted plan review packages for completeness and compliance.
Duties may include, but are not limited to, the following:
• Assists builders, contractors, developers, and the general public with information on general construction documents and processes, current applicable State statutes/codes, County rules and regulations; and policies and procedures related to plan review with the county.
• Reviews construction documents, site plans, and permit applications for completeness and compliance to required documentation, numbers and types of plan drawings to comply with state, local, and County codes, ordinances, and regulations; assists in distributing additional or revised plan review information to appropriate staff; determines when State or other agency permits are required before a local permit can be issued; refers customer to appropriate agency; identifies which plans require approvals from other state, county, or municipal organizations before submission for plan review.
• Issues building, mechanical, manufactured dwelling, demolition, grading, plumbing, and electrical permits and inspection completion certificates based on information provided by the customer; determines type(s) of permits needed; calculates and collects permit fee estimates and charges; issues receipts and balances cash drawer receipts; monitors the permit and plan review status and provides current information to staff and the public; updates, maintains, and monitors the permit tracking system; enters information into permit files.
• Researches county records, computer files, files, and other sources for building information to respond to customer inquiries; verifies when contractor licensing is necessary confirms licensing status and verifies contractor has correct licensing for type of permit application submitted; prepares reports and completes correspondence regarding field investigations; maintain records, inspection reports, certificates and other program records.
• Works with county code enforcement to assist violators though the permitting process and submitting required plans for review. Some violations can be complex in nature and require extensive permit history research and an understanding of what is required to bring non-permitted structures up to code.
• Participates in developing procedures, routines, forms, and record keeping systems, which assist in the plan review process; may assist in writing and implement procedures for new processes.
• Works with TS departments of both the county and outside vendors to maintain, test, update, upgrade and troubleshoot the multiple software systems used for permitting, inspections and plan review.
• Creates commercial certificate of occupancy (CO) permit and reach out to all interested stakeholders for approval. Issues CO once all stakeholders have approved. Issues residential certificate of occupancy once structural inspectors have approved final inspection on the building permit and all other conditions of approval have been met.
REQUIRED KNOWLEDGE AND SKILLS
Working Knowledge of: State building codes for residential and commercial construction; county building permit procedures and policies; county land use regulations; blueprint reading and standards; documents and drawings required for plan review purposes; county building inspection processes and procedures; Department of Environmental Quality regulations, septic systems design standards and procedures; standard office practices and procedures; record keeping, computerized or automated information systems and databases; business English, spelling and arithmetic.
Skill to: Accurately explain building codes, ordinances, permit processes and procedures; review construction documents to assess completeness of applications; read and interpret blueprints and information on varied technical documents, maps and records for completeness; gather and compile technical information for permit applications; interpret rules, requirements and Clackamas County Ordinances; operate office equipment and machinery; establish and maintain manual and computerized records; receive, calculate and reconcile payments; communicate effectively, both orally and in writing; develop office policies and procedures; establish and maintain effective working relationships with the public, other agencies, county departments, and other county employees.
WORK SCHEDULE
This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
Please Note: This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer, however at this time, the position is in-office 3 days per week and has the option to telework 2 days per week. Telework locations cannot be located outside of Oregon or Washington.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
The mission of the Department of Transportation and Development (DTD) is to assist residents and businesses in creating vibrant, sustainable communities through innovative and responsive public service.
DTD is responsible for a broad range of county services involving land use planning and permitting, building permits, county code enforcement, solid waste and recycling, road construction and maintenance, surveying, plat approvals, public land corner restoration, economic development, libraries, County parks, and dog services.
http://www.clackamas.us/transportation/
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Lindsay Roberts, Recruiter
mailto:LRoberts2@clackamas.us
To apply, visit https://apptrkr.com/5486046
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