Health, Finance, and Administration Deputy Director - Jefferson County Department of Health

Personnel Board of Jefferson County • Full-time • Birmingham, Alabama, United States • $121.80k - $188.97k / year • 3h ago

JOB SUMMARY:

The Jefferson County Department of Health is seeking a well-qualified Health, Finance, and Administration Deputy Director to partner with the Director in planning, organizing, and directing the financial and administrative operations of the Health Department. The incumbent provides management and operational oversight of agency budgeting, accounting, grants, special funds, audits, financial systems, central billing, purchasing, vital records, and other assigned functions. The Deputy Director is also responsible for providing strategic direction, maintaining effective internal controls, and ensuring compliance with applicable federal, state, and local requirements.

COMPENSATION & BENEFITS:

The Jefferson County Department of Health provides competitive pay and comprehensive benefit packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below:

$121,804 - $188,968

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

Bachelor’s degree in accounting, finance, business administration, or health administration, or a closely related field.
Experience supervising employees, including directing work, training employees, conducting performance appraisals, and participating in selection and disciplinary decisions.
Experience preparing, monitoring, and managing departmental or organizational budgets.
Experience preparing, reviewing, and approving general ledger, accounts payable, accounts receivable, financial statement, book-closing, and financial reporting functions.
Experience interpreting financial results, analyzing budget variances, and identifying favorable and unfavorable trends.
Experience with grant administration and contract compliance, including contracts, funding requirements, and financial reporting.

TYPICAL JOB DUTIES:

Directs the financial and administrative operations of the health department by partnering with the Director to plan and organize daily agency activities in accordance with health department policies to ensure operational efficiency and standard alignment.
Facilitates the annual preparation, maintenance, and reporting of organization-wide operating, capital, and special revenue fund budgets by compiling inputs from the Health Officer, the Director, department heads, fiscal staff, and the Board of Health according to agency budget timelines to ensure accurate and fully funded agency operations.
Manages multiple department budgets and daily operational functions within the Accounting, Central Billing, Purchasing, and Vital Records departments by providing strategic direction and oversight in Governmental Accounting Standards Board (GASB), and federal, state, and local laws to guarantee fiscal integrity and regulatory compliance.
Monitors Special Fund and grant accounts by reviewing contracts and verifying expenditure compliance against specific grant terms and federal funding regulations to prevent fund forfeiture and ensure proper resource allocation.
Oversees the bank deposit and reconciliation processes by verifying deposit records and entering general ledger entries using standard banking workflows and internal control policies to safeguard jurisdiction assets and maintain precise cash balances.
Maintains the jurisdiction's general ledger by reviewing balances for accuracy, creating journal entries, executing adjustments, and managing the opening and closing of books through standard accounting systems and GASB principles to produce error-free financial statements.
Controls the automated payroll process by reviewing system reports, analyzing trends, creating payroll-related journal entries, and troubleshooting technical issues using payroll administration software and local civil service rules to guarantee accurate recognition of employee compensation.
Coordinates internal and external agency audits by maintaining year-round records, communicating with auditors, assigning staff tasks, and reviewing final reports according to statutory audit protocols to demonstrate fiscal transparency and resolve compliance exceptions.
Troubleshoots core financial, payroll, and billing software applications by partnering with the IT department to isolate issues and execute system updates according to agency IT protocols to maintain uninterrupted financial operations.
Supervises subordinate personnel within the Accounting, Central Billing, Purchasing, and Vital Records departments by hiring, training, delegating work, and conducting performance appraisals under the guidelines of the civil service merit system rules to maximize staff productivity and maintain personnel compliance.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may also involve occasional light lifting of items or objects weighing up to 25 lbs.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting and involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.

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