Job Description
IMPORTANT NOTE: CANDIDATES WITH A PERMANENT ADMINISTRATIVE SUPERVISOR OF BUILDING MAINTENANCE OR COMPARABLE CIVIL SERVICE TITLE WITH SIMILAR DUTIES/RESPONSIBILITES ARE ENCOURAGED TO APPLY. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.
The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
The Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.
The Office of Operational Services coordinates and directs all facilities-related operational support services for both public and privately leased properties agency-wide, including space planning, telecommunications, security, fire safety, health and safety, and fleet and transportation operations. The division also includes the agency warehouse, print shop, and mailroom operations.
DOF's Administration and Planning Division is seeking an experienced and dynamic leader to serve as the Senior Director of Facility Management. We are committed to excellence, innovation, and sustainability. As the Senior Director of Facility Management, the selected candidate will play a crucial role in shaping the future of our operations and ensuring that our facilities and services run smoothly and efficiently. This role involves overseeing and managing the strategic and operational aspects of facility management.
Reporting to the Executive Director of Facility and Operational Support Services, key responsibilities include but are not limited to:
- Responsible for the day-to-day operations, maintenance, and repair of all locations.
- Supervise, train, and evaluate facilities management staff.
- Ensure that facilities are secure, clean, and maintained in a safe and orderly condition.
- Responsible for work assignments and prioritizing projects.
- Assist in development of facilities management budgets.
- Assist with the selection and management of external vendors and contractors.
- Plan and coordinate space moves, allocations, and office layouts.
- Manage moves, additions, and changes within the facilities.
- Lead facility renovations, refurbishment, and construction projects.
- Coordinate with architects, engineers, and contracts during construction.
- Serve as the point of contact for facility-related issues and requests.
- Provide regular updates on facility operations, issues, and projects.
- Ensure compliance with building codes.
- Other duties as assigned.
Minimum Qualifications
1. Eight years of full-time experience in construction, repair, alteration and/or rehabilitation of multiple dwellings, commercial, industrial or public buildings in the capacity of general contractor, superintendent of construction, procurement specialist, evaluator responsible for cost estimation, or as a field supervisor or as an inspector, at least 18 months of which must have been in a supervisory or administrative capacity involving responsibility for a large number of buildings; or
2. Education and/or experience which is equivalent to "1" above. Education in an accredited college leading toward a baccalaureate degree in engineering, architecture, engineering technology or a closely related field will be accepted on a year-for-year basis up to a maximum of four years. However, all candidates must possess at least 18 months of the specialized supervisory or administrative experience described in "1" above.
Preferred Skills
- Extensive experience (typically 10+ years) in managing large-scale operations across multiple functions, with at least five years in a senior leadership role.
- Knowledge of building systems, such as HVAC, plumbing, electrical, and structural components.
- Knowledge of construction process, materials, codes, and safety requirements.
- In-depth knowledge of operational service functions, processes, and best practices.
- Strong leadership and people management skills, with the ability to motivate and lead teams effectively.
- Excellent strategic thinking, problem-solving, and decision-making abilities.
- Excellent communication and interpersonal skills, ability to collaborate and influence at all levels of the agency, and ability to effectively liaise with tenants, stakeholders, contractors, and regulatory bodies.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City Residency is not required for this position.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.