The Facilities Coordinator is responsible for performing various building maintenance tasks and/or manage maintenance contracts to preserve the quality of City-owned facilities. The Facilities Coordinator performs, organizes, directs and reviews skilled building trades maintenance, repairs and emergency repairs to City-owned buildings, including interior/exterior building construction, HVAC, plumbing, and electrical systems. The position coordinates with various City departments to ensure compliance with building regulations and to preserve City operations. Additionally, this position oversees custodial services and maintains inventory of necessary cleaning supplies and tools.
- Develop and maintain building maintenance schedules.
- Perform routine semi-skilled repairs across city facilities, including plumbing (sinks, toilets, faucets), electrical systems (lighting, switches, breakers), and general carpentry (doors, drywall, painting).
- Oversee external contractors, monitor project progress, and manage purchase orders and service invoices.
- Regularly inspects and monitors building infrastructure including HVAC, elevators, fire alarm, etc. and coordinate required inspections and maintenance contracts.
- Ensure facilities meet local, state, and federal building, health, and sanitation codes.
- Assist with cost estimates, budget planning and tracking, and material orders for facility maintenance and upgrades.
- Assist with coordination of building security, video surveillance, and employee access systems as necessary.
- Reviews and make recommendations for maintenance and operation of facilities.
- Serve as a primary point of contact for urgent facility incidents, including security alarms, power outages, plumbing leaks, etc.
- Inspects remodeling and repair work in progress for quality of workmanship and compliance with specifications, building code and safety practices.
- Monitoring contractor qualifications: licensing, insurance, bonds.
- Maintain records relevant to repairs/improvements.
- Coordinates work with relevant City departments.
- Perform other related duties as assigned.
Requires a high school diploma or equivalent, and at least three (3) years of previous experience in facility maintenance or related skilled trade, or an equivalent combination of education and experience which provides the skills and abilities necessary to perform the job. Competencies in HVAC, plumbing, mechanical, electrical, and/or carpentry preferred. The position requires a valid state of Ohio driver’s license.
- Knowledge of building construction and systems (HVAC, electrical, plumbing, structural, etc.)
- Knowledge of local and state codes pertaining to building.
- Knowledge of basic safety principles and practices including local, state and federal regulations pertaining to facility maintenance.
- Knowledge of local government practices and procedures including public sector procurement
- Knowledge of budget planning, development, and monitoring practices.
- Ability to plan, organize and coordinate details of projects, including project expenditure
- Ability to read maps, blueprints, construction plans and specifications
- Ability to operate manual and power tools
- Ability to establish and maintain effective work relationships with supervisors, co-workers, employees, City officials, contractors, consultants and the public
- Ability to operate standard office equipment including computers, telephones, printer/copy machine, and to utilize computer software applicable to the position, including word processing, spreadsheet development and management, accounts payable, email and web browsing platforms.
- Ability to multi-task and perform with evolving priorities.
- Ability to maintain composure and work effectively under emergency situations and deadlines.
- Ability to maintain confidentiality and handle sensitive issues with discretion and sound judgment.
