**MUST APPLY ON THE CITY WEBSITE: WWW.BROKENARROWOK.GOV**
Under general supervision, performs clerical and supervisorial duties in support of the City Clerk.
Essential Job Functions:
- Coordinates and oversees the work activities of the court clerks.
- Reviews a variety of documents and determines methods for processing, including criminal subpoenas and summons, warrants, arrest reports, fingerprints, citations, bonds, and insurance verifications.
- Prepares various trial dockets and calendars.
- Develops, maintains, and processes appropriate records essential to jury selection.
- Assists in the preparation for and carrying out of various hearings and trials, including jury trials, and special events, which may require overseeing and assisting with facility preparation, as well as planning, ordering and/or serving food or refreshments.
- Interacts with the general public to provide and verify information, processes transactions, and provides services related to the Municipal Court or other areas of city government.
- Issues and processes various applications for licenses, permits, and certifications.
- Inputs and verifies data in the computer system to create or update records.
- Answers the telephone, routes calls, provides the general public with information regarding department services, and responds to general public requests.
- Categorizes and maintains a manual and/or a computerized filing system; enters data; cross-indexes and files various types of materials.
- Writes memos or compiles information for reports; prepares charts or tables from general specifications to present information in an easy to read format.
- Performs calculations to obtain totals, balances, or other numerical information; may conduct reviews/audits of various receipts, financial reports, or documents.
- Assists department management with various special projects and programs.
- Performs a variety of clerical/technical tasks in coordination/conjunction with other departments and agencies.
- Assists municipal judge in administrative aspects of municipal court.
- Collects fees and fines; prepares reports to account for funds collected.
- Performs other duties as assigned.
Minimum Education and Experience:
Requires a High School Diploma or GED equivalent, supplemented by one to two years of similar experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
Bachelor’s Degree in a course of study related to the occupational field is preferred.
Physical Requirements:
Tasks involve the ability to exert minimal physical effort in sedentary work, typically involving some combination of balancing, climbing, crouching, feeling, handling, hearing, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, walking, and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
