Join Our Dynamic Team: Assistant City Manager/Director of Finance Wanted!
Are you ready to make a significant impact in Webster Groves?
We're on the lookout for a visionary leader to drive innovation and excellence across our Finance, Human Resources, and Information Technology departments. If you're passionate about shaping the future and making a tangible difference in our community, this role is for you!
About Us: At Webster Groves, we strive to create a vibrant, inclusive, and forward-thinking environment. Our mission is to serve our residents with integrity, efficiency, and transparency.
As an Assistant City Manager/Director of Finance, you'll play a crucial role in achieving this vision.
Why You'll Love This Role:
- Innovate and Lead: Bring your fresh ideas to life and lead transformative projects that improve city services and operations.
- Make an Impact: Your work will directly benefit our community, enhancing the quality of life for all residents.
- Collaborate with Experts: Work alongside dedicated professionals and city leaders committed to excellence and innovation.
- Grow Your Career: Enjoy opportunities for professional development and career advancement in a supportive and collaborative environment.
Key Responsibilities:
- Oversee and manage the Finance, HR, and IT Offices.
- Develop and execute strategic plans aligned with the city's goals.
- Drive technological advancements and innovations.
- Ensure sound fiscal management and financial reporting.
- Enhance HR policies to attract and retain top talent.
- Foster a culture of accountability, transparency, and excellence.
Examples of Duties
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
- Lead and manage the Finance, HR, and IT departments.
- Comprehensive knowledge of modern principles and practices of municipal government administration.
- Oversee budget preparation, financial reporting, and fiscal management.
- Develop and implement strategic plans aligning with the city's mission and goals.
- Foster a culture of innovation, transparency, and accountability.
- Drive technological advancements to improve city services and operations.
- Collaborate with city officials, department heads, and external stakeholders.
- Provides leadership in attracting, retaining, and developing an engaged workforce in the delivery of superior services to City residents and businesses.
- Works closely with the City Manager and department directors to define and accomplish established strategic goals and objectives and execute successful business strategies.
- Develops support systems that encourage cross-functional cooperation and support initiative taking.
- Leads strategic planning activities and problem-solving initiatives for the organization; identifies issues and opportunities, assesses risks and benefits of options, implements and monitors optimal solutions.
- Establishes goals, objectives, budgets, resource allocations, and expenditures for assigned departments.
- Assembles necessary resources to solve a broad range of programmatic and systemic problems in the delivery of governmental services.
- Presents information and participates in discussions with the City Council, City Manager, department directors, citizen groups, organizational committees, individuals, and others on City wide issues.
- Provides guidance to the organization’s overall direction, in conjunction with policies established by the City Manager and City Council.
- Conducts policy analysis, makes presentations, convenes and directs task forces.
- Directs the work of and manages the staff of assigned departments. Interviews and selects new employees. Provides training, instructions, and ongoing training needs. Assigns tasks, reviews work, and prepares performance evaluations. Recommends employee transfers, promotions, disciplinary action, and discharge.
- Provides leadership and management to all assigned staff. Directs staff on difficult projects and interpreting the application of accounting practices, policy, and procedure.
- Advises and assists the City Manager and City Council in preparing budget documents and makes related budget recommendations. Collaborates with City Manager, department directors and related staff to review, analyze, and clarify budget document submissions and related budget entries on the financial system. Prepares required budget documents and attends budget hearings.
- Monitors monthly department expenditures collaboratively with City Manager.
- Establishes, maintains, and directs the City-wide accounting functions (including general ledger, accounts receivables, accounts payable, payroll and fixed assets; develops cash management and internal control requirements; develops debt management activities including sale of bonds/notes and record keeping; and debt rating) and reporting systems pursuant to Government Accounting Standards Board (GASB) rules and Generally Accepted Accounting Principles (GAAP) to provide for timely and accurate financial recording and reporting both internally and with outside agencies of City fiscal and payroll transactions, including procedural controls.
- Develops, recommends, and implements accounting policies and procedures, reporting, and accounting methods for all departments.
- Provides professional consultation and staff support to the City Council governing committees, and City Manager. Provides professional advice. Provides financial, statistical, and analytical data.
- Recommends and assists the City Manager in development of long-range fiscal programs and financial management including maintaining capital improvements plan and sales tax plan.
- Advises City Manager and City Council regarding fiscal impact of City Council resolutions, ordinances, contracts, and staffing or program changes. Gives advice regarding budget variations.
- Develops and maintains annual and long-term debt management plan that is in accordance with Federal, State and local regulations and that provides a consistent source of funds for capital improvements. Prepares required documents and analysis for bond and other long-term debt issuance.
- Prepares financial reports regarding department budgets, operating funds, special grants, fixed assets and related data.
- Performs special financial studies as directed.
- Exercises financial audit control over City financial records. Assists outside auditors and consultants and provides pre-audited financial reports. Performs internal audits of City Departments. Is responsible for the timely issuance of either Basic Financial Statements or Comprehensive Annual Financial Report.
- In coordination with fiscal staff, ensures that the annual financial audit and Single Audit (Schedule of Expenditures for Federal and State Awards) is completed on a timely basis.
- Manages the acquisition of capital assets and ensures that assets are properly recorded, and depreciated amortized.
- Other duties as assigned.
Typical Qualifications
- Bachelor’s degree in Finance, Accounting, Public Administration, or Business Administration is preferred.
- Minimum of ten (10) years’ progressively responsible municipal accounting or finance experience.
- Minimum of five (5) years’ previous supervisory experience.
- Certified Public Accountant (CPA) is preferred.
- Completion of the Certified Public Finance Officers Program of GFOA required.
Supplemental Information
- Knowledge of accounting, budgeting, and auditing principles (including GASB rules and GAAP standards) and methods in their application to a government accounting system.
- Extensive knowledge of and experience with budget preparation and procedures for a multi-department organization.
- Extensive knowledge of governmental accounting and auditing methods, procedures, and financial practices.
- Knowledge of laws and regulations relating to property tax assessments, collections, and tax delinquency procedures.
- Knowledge of City programs, funding sources, and specific regulations governing expenditures and revenues.
- Knowledge of principles, practices, and techniques of public administration, with particular reference to governmental budget and finance administration.
- Knowledge of the City and Department’s operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to department programs and operations.
- Knowledge of principles and practices of budgeting, fiscal management, project management principles and techniques.
- Ability to effectively utilize the principles of strategic and long and short-range planning.
- Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives and recommending methods, procedures and techniques for resolution of issues.
- Ability to research and analyze detailed information and make appropriate recommendations.
- Ability to develop department goals and objectives.
- Ability to plan, develop, implement, and evaluate projects and programs.
- Ability to develop, interpret and implement regulations, policies, procedures, written instructions, general correspondence, and other department-specific documents.
- Ability to prepare, recommend and monitor an operating budget, including line-item budgeting.
- Knowledge of management and supervisory practices & principles, including the ability to make final employment recommendations, preparing performance evaluations, managing time-off, and maintaining personnel records.
- Ability to adapt and take control of situations, dictating subordinate activities in a responsible manner.
- Ability to instruct and train in methods and procedures.
- Ability to organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.
- Ability to establish and maintain accurate records of assigned activities and operations.
- Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
- Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
- Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
- Knowledge of computer software consistent for this position.
- Ability to perform mathematical calculations required of this position.
- Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
- Skill in researching and understanding complex written materials.
- Ability to prepare and maintain accurate and concise records and reports.
- Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
- Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
- Ability to handle sensitive interpersonal situations calmly and tactfully.
- Ability to maintain professionalism at all times.
- Ability to maintain effective working relationships with individuals within and outside the organization.
- Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
