Acting under the direction of the Presiding Judge, the Court Executive Officer is responsible for overseeing the management and administration of the nonjudicial operations of the court and allocating resources in a manner that promotes access to justice for all members of the public, provides a forum for the fair and expeditious resolution of disputes, maximizes the use of judicial and other resources, increases efficiency in court operations, and enhances service to the public.
Distinguishing CharacteristicsThis is a single incumbent, executive level class within a trial court organization. The incumbent is appointed by and serves at the pleasure of the Judges of the Court, and, at the direction of the Presiding Judge, is responsible for providing strategic direction, program and budget development/coordination, and goal-setting for the court. It is the highest-level non-judicial position in the Court.
This class is distinguished from the lower-level class of Assistant Court Executive Officer because the latter is a single incumbent class that serves as the second-highest court executive and provides support to the Court Executive Officer but does not have full responsibility for court operations and activities.
(These functions are intended as a general illustration of the work performed in this job classification and are not all-inclusive for this position).Under the direction of the Presiding Judge, and consistent with the law and the California and Local Rules of Court, the Court Executive Officer must perform the following duties to the extent they are not inconsistent with the authorized duties of the Clerk of the Court:
(1) PersonnelProvide general direction to and supervision of the employees of the court, and draft for court approval and administer a personnel plan for court employees that complies with California Rules of Court, rule 10.670. The Court Executive Officer has the authority, consistent with the personnel plan, to hire, manage, discipline, and terminate nonjudicial employees of the court.
(2) BudgetMake recommendations to the Presiding Judge on budget priorities; prepare and implement court budgets, including accounting, payroll, and financial controls; and employ sound budget and fiscal management practices and procedures to ensure that annual expenditures are within the Court's budget.
(3) ContractsSubject to the prior approval of the Presiding Judge, negotiate contracts on behalf of the Court, in accordance with established contracting procedures and all applicable laws.
(4) Calendar managementSupervise and employ efficient calendar and caseflow management systems, including analyzing and evaluating pending caseloads and recommending effective calendar management techniques.
(5) TechnologyAnalyze, evaluate, and implement technological and automated systems to assist the Court.
(6) Jury managementManage the jury system in the most efficient and effective way.
(7) FacilitiesPlan physical space needs, and purchase and manage equipment and supplies.
(8) RecordsCreate and manage uniform record-keeping systems, collecting data on pending and completed judicial business and the internal operations of the Court, as required by the Court and the Judicial Council.
(9) RecommendationsIdentify problems, recommend to the Presiding Judge and Executive Committee operational, procedural and administrative changes to the Court.
(10) Public relationsAt the direction of the Presiding Judge, supervise and manage all aspects of the Court’s public relations, including the following: preparation and publication of press releases, announcements and notices; design,creation and updating of content of the court’s website; perform appropriate public and civic engagement and outreach as approved by the Presiding Judge.
(11) LiaisonAt the direction of the Presiding Judge, act as liaison to other governmental agencies.
(12) CommitteesProvide administrative staff and support for judicial committees.
(13) OtherPerform other duties at the direction of the Presiding Judge.
An incumbent in this class has overall management authority and responsibility for the day-to-day operation of the court subject to the supervision and oversight of the Presiding Judge. An incumbent has full supervisory responsibility, directly and through subordinate managers and supervisors, for all nonjudicial employees. An incumbent works under the direction of the Presiding Judge and must exercise considerable discretion with respect to assignments and duties. The consistent application of sound judgment is necessary to avoid inefficient operations of the Court, poor community relations, and possible litigation against the Court.Graduation from an accredited college or university with a minimum of a bachelor's degree AND at least seven (7) years of progressively responsible administrative experience in a court environment, including at least two years in an executive management capacity (e.g., Court Executive Officer, Assistant or Deputy Court Executive Officer).
Master's degree preferred in public, business, or criminal justice administration or closely related field, or substantially similar educational attainment.
Proven track record of encouraging and promoting organizational, operational, and/or technological innovation.
Proven track record of fostering positive and supportive employee relations.
Additional Desirable Qualifications:Prior experience as a Court Executive Officer.
Graduation from the National Center for State Courts Executive Development Program or substantially similar certification program.
License: Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.
PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle to visit to various meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. Finger dexterity to access, enter and retrieve data using a computer keyboard, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must have the ability to sit or stand for extended periods of time, and must possess the ability to lift up to 10 lbs., carry, push, and pull materials and objects necessary to perform job functions.
WORK ENVIRONMENT:Work is typically performed in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Ability to travel to other court locations and meeting sites is required.
APPLICATION DEADLINE: This recruitment will close on NOVEMBER 29, 2024 at 5:00 p.m.
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Application Materials: All applicants for the Court Executive Officer position are requested to provide the following materials in support of their candidacy:- Cover Letter
- General Application required for all prospective court employees
- Responses to Supplemental Questions to Application
- Resume
- At least 3 References with Contact Information
Applications that do not contain all the requested materials are incomplete.
APPLICATION EVALUATION:All applications will be reviewed to determine whether or not the stated requirements are met. A comparative screening based on knowledge, skills and abilities required for the position and the Ventura Superior Court, will be conducted to determine which of the applicants will be selected for invitation to the recruitment processes. Applications will be evaluated and ranked according to the hiring criteria by the Judicial Executive Committee. The Judicial Executive Committee is composed of six judges: the Presiding Judge, the Assistant Presiding Judge, plus the supervising judges of each division (criminal, civil, family, and juvenile).
SUPPLEMENTAL QUESTIONNAIRE: All applicants are required to complete the Questionnaire for this recruitment. The Supplemental Questionnaire shall be used throughout the recruitment and selection process in determining each applicant's qualifications and eligibility for this position.SELECTION INTERVIEW: The best qualified candidates may be invited to interview with the Judicial Executive Committee. Date: TBD BACKROUND CHECK: All Court employees are fingerprinted and must pass a background check. Depending on the position, may include procurement of a consumer credit report. Information obtained from the background check will be evaluated for compatibility with court employment. Any false statement or omission of material fact may cause forfeiture to employment rights. Information presented on an employment application, resume, and/or during the examination process is subject to verification.
The Superior Court of California, County of Ventura is an Equal Opportunity Employer
