Under the general direction of the Grant Manager, the Grant Assistant provides support and assistance for the agency's housing assistance programs and grants. Ensures the accurate maintenance of program records including participant information, rent payments, vendor information, and grant tracking. Works closely with other CMHOC departments including fiscal services and treatment teams. Interacts on a regular basis with housing participants and partner vendors.
This position will be working out of the James St. Campus located in Holland, Michigan. The typical business hours are Monday-Friday from 8:00PM-5:00PM.
- Provides administrative support to the HUD Permanent Supportive Housing Program including participant communications, filing, participant annual updates, monthly rent data entry and other duties as assigned by Grants Team Supervisor.
- Manages data entry in the Homeless Management Information System (HMIS) on a regular basis.
- Coordinates with other CMHOC staff for grant reports and HUD Permanent Supportive Housing Program household documentation.
- Educates participants, approved participants and landlords on program processes and procedures as needed.
- Acts as a liaison with Fiscal Services for seamless implementation of housing programs.
- Coordinates initial and annual unit inspections with partner agency.
- Updates and maintains accurate participant and vendor records for the HUD Permanent Supportive Housing Program.
- Assists in the annual progress report, renewal applications and audit process for the HUD Permanent Supportive Housing Program.
- Educates agency staff on HUD Permanent Supportive Housing Program information such as eligibility criteria, application process, and program processes.
- Updates and maintains CMHOC grant tracking sheet.
- Assists with grant related activities, which could include but not limited to grant research and opportunities, update and maintain grant tracking sheets and monitor grant related implementation with team leads.
- Performs other functions as assigned.
Associate's degree or equivalent, with one year experience in data entry/reporting/management on a variety of software platforms.
Valid Michigan driver's license required.
Lived experience with mental illness, developmental disabilities, or substance use disorders is valued.
- Computer literacy including a thorough working knowledge of word processing, spreadsheet, database management, and specific agency programs and software (CMHOC’s Electronic Medical Record, HMIS, etc.)
- Working knowledge of local, state and federal health codes, statues, rules and regulations as they relate to the Community Mental Health System, including but not limited to the Medicaid Provider Manual, Michigan Mental Health Code, HIPAA, CARF, and Recipient Rights.
- Understanding and ability to apply the agency's mission, vision, and value statement.
- Proficiency with CMHOC office equipment assigned.
- Excellent customer relations skills including the ability to diffuse difficult situations in person or on the phone.
- Excellent organizational and time management skills.
- Excellent attention to detail and accuracy.
- Willingness to learn and use new skills and take advantage of learning opportunities, both formal and informal.
Working Conditions:Work is performed in an office environment with an option for hybrid work schedule in the future. There may be some travel throughout the county to meet with local housing agencies and landlords.
Ottawa County is an Equal Opportunity Employer.
