Supervisor: City Planner and Manager of Economic Development
Date Needed: ASAP
Number of Employees Requested: One
Work Hours: 8:00 a.m. to 5:00 p.m., weekends and overtime when needed
Position Status: Full-time
Reason Needed: Replacement
Job Description
Location: Economic Development Office
FLSA Status: Non-Exempt
Code: EAP-6
Job Summary
Under general supervision, this position is responsible for routine office duties to include answering phones, filing, updating calendars with scheduled events, preparing outgoing correspondence and paying departmental invoices.
Essential Job Duties & Responsibilities
The following duties are normal for this position. The omission of specific statement of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Other duties may be required, assigned and expected aside from those set forth below to address operational needs and changing operational practices.
Answer incoming calls including taking messages when needed
Make outgoing calls to schedule events or make reminder calls
Maintain filing system of planning items, economic development items, accounting items and payroll items
Ensure departmental schedule remains current with scheduled events
Prepare outgoing correspondence including copying informational packets
Sorts and logs incoming correspondence
Following proper purchasing procedures for ordering supplies and materials as needed as well as processing payment of departmental invoices
Attend Planning Commission meetings on the 2nd and 4th Tuesday each month in order to record minutes
Prepare biweekly payroll
Complete work tickets for building maintenance, vehicle maintenance and IT issues
Other clerical duties as assigned
Qualifications
Education & Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required for this position would be:
Education/Training
High School Diploma or GED required
Experience
2 years working in a clerical/office environment
Licenses or Certifications Required
N/A
The following generally describes the knowledge and abilities required in order to successfully perform the assigned duties of the position:
Knowledge of:
Ability to:
Efficiently run office in absence of coworkers
Maintain a system of organization
Prioritize daily tasks based on importance
Effectively verbally communicate both in person and on the phone
Effectively communicate in written form
Work non-standard hours in cases of special events
Maintain confidential information regarding development and industry
Work in a constant state of alertness and in a safe manner
Physical Demands & Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the Americans with Disabilities Act, the city encourages both prospective and current employees to discuss potential accommodations needed to perform the essential duties of this position.
Environment: Work location will be primarily indoors (some outdoors with special events)
Physical Demands: See accompanying page for details
Key Working Relationship: Other Economic Development employees, incoming visitors to the Planning and Economic Development department, employees from various city departments
