.png)
Oversee the annual budget process and continuous maintenance of the budget during the year. Assist in all areas relating to projects / grants accounting and reporting and the safeguarding of City assets within the scope of generally accepted accounting principles and auditing standards. Coordinates and assists in the preparation of reports as needed by city management, including interim financial reports for governing committees and boards.
The Budget Manager supervises a staff of full-time employees and is responsible for managing the team to ensure that work is properly allocated and completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of accounting and operational activities including budget, CIP budget, Grants budget, general ledger preparation, financial reporting, and year-end audit preparation. This employee will interact with all levels of Senior Management and perform duties as assigned.Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of the job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.
JOB SCOPE:Directly supervises full-time employees and is responsible for the daily oversight of Accounts Payable and Budget functions. Responsible for applying accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements to ensure that the appropriate accounting control procedures, financial objectives are met and compliance is maintained. This position works directly with auditors to facilitate the completion of financial audits and insurance reporting requirements.
- Supervision: Coordinates and reviews work of administrative and professional support staff. Performs personnel related duties including hiring, training, coaching, performance evaluations, and discipline.
- Budget: Coordinates, oversees, and monitors preparation and maintenance of the City of Baytown budget and all budget related activities throughout the organization. Prepares performance reports providing an overall view of the state of financial affairs within the City. Condenses information from department, local, State, and national trends to assist in development of a long-range planning forecast of the City’s projected needs. Monitors budgets for legal compliance and to insure responsible financial management.
- Project/ Grants Accounting: Reviews accounts to determine availability of projects / grants funds. Resolves finance related problems and assists in special audits. Ensures compliance with federal, state and local regulations.
- Audit: Assists in City audits by coordinating the preparation of Prepared by Client schedules (PBC’s) and financial statements and by responding to inquiries made by the auditors. Responsible for determining the necessary adjustments needed to present the financial information on the appropriate basis of accounting.
- External and Internal Reporting: Responsible for providing financial reports for various federal, state, and local entities. Reviews new programs and designs and maintains computer system for the financial management of the programs. Responsible for oversight of the review and reconciliation of budget reports.
- Reviews general ledger to ensure compliance with internal control policies, procedures and generally accepted accounting principles and authorizes correcting journal entries and/or budget adjustment entries. Assist in overseeing preparation of various interim financial reports to City Council or City Boards as well as City Management.
- Performs all other duties as assigned.
Required:
- Bachelor’s degree in Finance, Accounting or related field from an accredited college or university.
- Five years professional level experience in finance or accounting OR equivalent combination of education and experience.
- Three years progressive management and supervisory experience.
- Good working knowledge of generally accepted accounting practices with knowledge of computerized accounting systems and procedures; and advanced experience with the Microsoft Office suite of software.
Preferred:
- Experience in governmental accounting or finance.
Knowledge of surveying methods, techniques and related equipment. Knowledge of work being performed to ensure it is being done according to plans and to ensure work is installed according to contract document specifications. Ability to interpret blueprints, read and write legibly, and communicate with contractors. General knowledge of civil engineering construction practices. Ability to get along appropriately and professionally with co-workers and the public.
Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.
Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.
Overall Position Strength Demands
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects