Performs a variety of administrative and supervisory duties related to planning, directing, organizing, and controlling the documentation and recording of City records according to Idaho Statute Title 50, Chapter 2. Coordinates municipal elections. This is an appointed, salaried position.
The starting salary for this position is $68,328- $74,360 depending on experience.
Performs various statutory duties of the office of City Clerk; takes minutes at regularly scheduled and special City Council meetings; directs the recording of City records and documents, and ensures the proper noticing for Council, and Boards, Commissions and Committees.
Works closely with City Department Directors and employees related to City business and activities; determines source of problems and identifies appropriate department; implements action necessary to satisfy all involved.
Makes hiring recommendations, instructs and trains City Clerk staff on City policies and procedures, and evaluates employee performance and program effectiveness in achieving goals.
Plans, organizes, and schedules work assignments; monitors city activity related to recording and documentation.
Coordinates and oversees all city elections and works closely with the Bonneville County Clerk to coordinate and assure compliance with election procedures.
Process and issues all licenses including business, tradesmen, and day care licenses
Acts as City archivist in controlling records storage, purging and archiving records acts as Historian, recording ordinances, agreements and formal documents; and processes public records requests.
Develops and submits budget; publishes reports, ordinances, and legal notices; prepares Council agendas; and attests Mayor’s signature on official City documents.
Maintains City Clerk’s page on City website to allow public access to Council minutes, Council agendas and other city information and records.
Develops and maintains policies and procedures for city-wide records management.
Performs related duties as required.
1. Education and Experience:
A. Graduation from an accredited college or university with a bachelor’s degree in Business or Public Administration.
AND
B. Four (4) years of progressively responsible business or public administration experience.
OR
C. An equivalent combination of education and experience.
2. Knowledge, Skills, and Abilities:
Considerable knowledge of modern business management practices and procedures; working knowledge of various software for office operations including, license applications processes; city council meeting agendas and minutes; cemetery; working knowledge of city government and interrelationship of various city functions; working knowledge of budget preparation; working knowledge of principles of supervision; working knowledge of technical writing; working knowledge of coding, classifying, and indexing methodologies related to recording City ordinances, laws, contracts, and documents.
Ability to acquire considerable knowledge of State and Local Statutes pertaining to City Council proceedings; ability to understand and interpret laws and ordinances governing the operation of the office of City Clerk; ability to write clear and accurate reports on a variety of subjects; ability to plan, organize, and coordinate the work of clerical staff; ability to communicate effectively, verbally and in writing; ability to develop and maintain effective working relationships with elected officials, Division Heads, subordinates, and the public.
3. Special Qualifications:
Must be bondable.
Must be able to become a Notary Public.
Must be able to complete certification as a Municipal City Clerk for the State of Idaho within the first five to six years of hire.
Participate in the Association of Idaho Cities, in the ICCTFOA meetings and/or conferences.
Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain. Periodic walking, standing, stooping, sitting, reaching, required in normal course of performing essential duties. Talking, hearing, and seeing essential to effective performance of the job. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving.
