THE POSITION
The City of San Fernando is seeking an experienced and responsible professional to become a Police Records Specialist in our Police Department. Under general supervision, leads and participates in the work of employees engaged in records management support functions in the Police Department; operates computerized records management and ancillary equipment in the processing of confidential and varied reports and data into records management systems; and performs related duties as assigned.
IMPORTANT & ESSENTIAL DUTIES
The duties listed in this bulletin are intended only as illustrations of the various types of work that may be performed. The complete job specification may be found here: SFCITY.ORG/Hiring-Now/#Job-Specs • Makes automated notifications to the Department of Justice and state-mandated programs and manages local supporting files; assists CLETS agency terminal coordinator in enforcing system compliance laws and carrying out validations and audits within time limits prescribed by the Department of Justice. • Generates cost estimates for police services; creates and tracks payment of invoices for Police Department services and programs. • Oversees the processing of parking citations, parking citation collections and delinquent notices, and DMV reporting. • Transcribes, types and/or proofreads officer reports; verifies accuracy of classifications, names and numbers; follows up to obtain missing, incomplete or accurate information or returns reports to officers for correction; reviews, edits and obtains approval for release of reports.
Knowledge Of: • General functions, operations and activities of a police department. • General Law enforcement terminology, procedures and practices applicable to police records management. • Standard office practices and procedures, including recordkeeping and filing. • Customer service practices and telephone etiquette. • Police terminology and criminal codes, vehicle codes and statutes, and ordinances relating to Law enforcement. • Pertinent federal, state and local laws, rules, regulations and procedures relating to police records management, parking enforcement and citation. • Techniques, procedures and methods used in the operation of police records management, programs and systems. • Various computer systems protocols and administrative rules regarding access, use and dissemination of data. • Safety policies and safe work practices applicable to the work.
Ability To: • Assign and inspect the work of employees assigned to police records management and the police front counter. • Learn, understand, explain and apply highly detailed legal requirements, codes and procedures applicable to the preparation, filing, distribution and maintenance of wide variety of police records and documents. • Prepare clear and accurate police reports, documents, data entries and files; maintain highly confidential information. • Understand and follow written and oral instructions; communicate effectively, both orally and in writing.
EXPERIENCE & TRAINING GUIDELINES
A typical way of obtaining the knowledge, skills and abilities would be the following:
Experience: • Graduation from High School • Some college-level courses in criminal justice and three years of police records or police administrative support experience or an equivalent combination is required. Public agency experience is preferred.
Special Requirements: • Must possess and maintain a valid California Class C Driver License, and maintain insurability under the City’s vehicle insurance program during the course of employment with the City. • Must obtain the P.O.S.T. Records certification within one year of appointment to position. • Must successfully complete the state-mandated California Law Enforcement Telecommunications systems (CLETS) training program, obtain and maintain CLETS certification as required by the California State Department of Justice, within six months of appointment to position.
Physical Abilities & Environmental Conditions: Ability to sit and stand for long periods; walk, kneel, reach with hands and arms, twist, lean, and climb; frequently required to lift up to 25 pounds unaided, such as supplies/forms; operate a computer keyboard, calculator, and telephone for long periods. Specific vision abilities required for this job include close vision and the ability to adjust focus.
