HR Manager

Department: Human Resources

FLSA Status: Exempt

Job Status: Full time

Reports to: Director of Human ResourcesBand/Grade: C43 Amount of Travel Required:

up to 10%Work Schedule: Mon-Fri, 8:00-5:00 PM. plus evenings/ weekends as needed Location: Civic Center

POSITION SUMMARY

Under general supervision is responsible for performing work in recruiting, compensation, classification, HRIS, onboarding, payroll, employee benefits, employee and labor relations, training, and grievance/complaint investigations and responses; and performs other related assigned duties.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

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Recruits, interviews and makes recommendations related to the certification of internal and external applicants for employment and promotion in accordance with City policies as assigned.

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Performs work in the areas of compensation and classification including compensation activities of pay, leave, and benefits; and classification activities including job descriptions and classification reviews.

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Oversees new employee orientation and periodically checks in with new employee’s manager to see how employee is performing during first year with City.

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Performs Labor and Employee relation activities to include collective bargaining, grievance and complaint investigation, and arbitrations administration as assigned.

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Assists in drafting or revising policies and procedures; maintains program documents; prepares activity communication tools, method and systems as assigned.

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Administers and reviews compliance with Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA), and other Human Resources mandated programs as assigned.

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Develops, coordinates, schedules, delivers, and administers training events and instructional programs including new hiring orientation and e-learning as assigned.

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Collects, analyzes and reviews data and information; racks trends and developments in assigned functional areas; conducts studies, preforms complex technical research and prepares reports and other documents utilized for decision making and program development; presents information orally and/or in writing to various groups; acts as project administrator as assigned.

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Processes payroll/personnel database changes and reviews the accuracy of others work in the processing system information and changes as assigned.

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Serves as department head designee for the approval or routine payroll/personnel functions as assigned.

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Provides advice and consultation to City Department Heads and their management teams on dispute resolution, performance issues, and the interpretation and correct application of policies and procedures; mediates employee relations issues and assists with disciplinary actions while exercising the highest degree of confidentiality and professionalism.

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Counsels City staff on HR policies, procedures, and employment issues; assures the consistent interpretation and application of Federal, State, and City rules, regulations, policies, and procedures.

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Supports the relationship between the City and the constituent population by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and City staff; enthusiastically promotes the City goals and priorities in compliance with all policies and procedures.

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Maintains confidentiality of work-related issues, client records, and City information; assures compliance with the confidentiality standards; conducts exit interviews to gain insight as to how matters can be improved to increase retention of City employees.

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Manage Workers’ Comp Claims incurred within the organization. Monitor changes in workers’ comp law and implement required changes. Work directly with TPA to monitor status of claims. Develop and implement new policies and procedures to be used city wide to keep costs down and workers safe.

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Work directly with directors, managers, and staff to create, revise, and update job descriptions; assists with the identification of job-related competencies and skill gaps.

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Oversees, coordinates, and tracks all medical examinations and programs for City employees including pre-employment physicals for union personnel, Fit for Duty examinations, drug and alcohol testing; maintains and updates all confidential medical records.

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Develop and implement a wellness program for the City of Miami.

POSITION QUALIFICATIONS

Training and Experience: Must meet the following criteria or an equivalent combination of training and experience:

Graduation from an accredited college or university with a bachelor’s degree in human resources, public/business administration, social/behavioral science or related field is preferred; and,

Two (2) years of responsible experience in the area of human resources; Including,

At least one (1) year of experience working in the areas specifically mentioned in the purpose statement of this job description.

Competency Statement(s)

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Hiring

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Communication

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Results focus

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Customer Service

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Integrity/Ethics

Knowledge, Abilities and Skills:

Knowledge of:

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Recruitment strategies, policies, and procedures

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Considerable knowledge of the methods, practices and techniques used in position classification

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Considerable knowledge of employment laws, employee and labor relations principles, investigatory techniques and strategies

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Good knowledge of the types of jobs in a public organization

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Good knowledge of personnel administration and modern Human Resources best practices

Ability to:

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Work in a high-volume recruitment environment

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Conduct interviews in the job analysis process

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Deliver training; ability to facilitate groups

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Plan, organize and draft effective reports

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Understand and influence the behavior of others within the organization, customers or the public in order to achieve job objectives and cause action or understanding

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Communicate well both verbally and in writing

Skill in:

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Excellent verbal and written communication skills

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Strong analytical and critical thinking skills

Computer Skills: Proficiency in all MS Office products especially in Word and Excel.

Certificates & Licenses: HRCI certification of PHR preferred, or SHRM – CP certification preferred.

Valid Oklahoma Driver’s license.

Driving record must be acceptable to insurance carrier.

PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand

Walk

Sit

Handling / Fingering

Reach Outward

Reach Above Shoulder

Climb

Crawl

Squat or Kneel

Bend

10 lbs or less

11-20 lbs

21-50 lbs

51-100 lbs

Over 100 lbs

Push/Pull

12 lbs or less

13-25 lbs

26-40 lbs

41-100 lbs

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Visual Requirements (check all that apply)

Close vision (clear vision at 20 inches or less)

Distance vision (clear vision at 20 feet or more)

Color vision (ability to identify and distinguish colors)

Peripheral vision (ability to observe up and down, left and right while eyes are fixed on a given point)

Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)

Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

No special vision requirements

WORK ENVIRONMENT

Work environment is an office environment

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