DOWNTOWN COORDINATOR
Summary Of Position
Performs responsible administrative duties in support of the Destination Management Department. Coordinates and/or assists with the coordination of events held in downtown Seguin, assists downtown businesses and property owners with revitalization, and coordination of meetings of boards and committees. Exercises some judgment regarding procedures and processes.
Examples Of Work
Essential Duties*
Event Coordination
- Oversees all rentals of downtown facilities owned by the City of Seguin;
- Coordinates “Trade Day” events to include: collecting registration fees; assigning booth spaces; setting up and staffing information booth; etc.;
- Assists with coordination of department events to include Biggest Small-Town Fourth of July Parade, Pecan Fest, Holiday Stroll, and more;
- Ensures all City services are coordinated for downtown events;
- Recruits organizations to host events in downtown;
- Prepares marketing materials;
- Assists in recruiting event sponsors;
- Assists in updating event calendars to promote downtown events.
Business Assistance and Revitalization
- Assists in coordinating departmental grants to businesses and property owners.
- Assists in preparing reinvestment reports;
- Assists in planning and coordinating quarterly business training sessions;
- Represents the department in meetings with prospective and current businesses;
- Updates property information in databases.
Administration
- Posts notices for Main Street Advisory Board, Walnut Branch, and Historic Design Review Committee; assists with preparation of packets for each board;
- Assists with grant preparation;
- Posts notices for Main Street Advisory Board and committe meetings; assists with preparation of packets for each board meeting;
- Prepares minutes of Main Street Advisory Board meetings;
- Performs direct secretarial support services for the Main Street/CVB Director;
- Prepares purchase and/or expense vouchers; orders and keeps current inventory of supplies;
- Coordinates records management for department;
- Establishes and maintains manual and/or computerized office files and records; may be responsible for sensitive or confidential files;
- Composes and types reports, memos, correspondence and forms;
- Proofreads and edits manuals, brochures, fliers, technical reports, proclamations, contracts, correspondence, etc.;
- Assists with the preparation of annual budget;
- Performs receptionist duties, including greeting the public, answering the telephone, taking messages, and providing information;
Other Important Duties*
Performs such other duties as may be assigned.
Acceptable Experience And Training
High school graduation, or its equivalent, plus three years of increasingly responsible secretarial and clerical experience, including at least one year of experience specifically related to department assigned.
Or -
Bachelor’s degree in marketing, business administration, or similar field with one year of experience.
Certificates And Licenses Required
- State of Texas Class C Driver’s License.
- Certification as a Notary Public desirable.
