This requisition expires on April 19, 2024, but may close earlier if the position is filled prior to the expiration date.

Responsible for routine review and issuance of purchasing orders and contracts for the purchase of supplies, services, and materials for all City of Denton Departments.

Essential Functions and Other Important Duties

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

Process requisitions and changes to purchase orders, adhering to all policies, procedures, and requirements of the law; before issuing purchase orders and addendums for various procurements, verify compliance with local, State and Federal Law, assist with review of contractual terms and conditions for all acquisitions, verify compliance with terms and conditions, verify compliance with insurance requirements, and seek guidance and clarifications for any exceptions requested by contractors or suppliers.
Ensure all required documentation and supplemental information is complete and accurate; follow up as appropriate to ensure compliance.
Process lien notices and retainage releases, adhering to all policies and procedures.
Screen telephone calls, assist visitors, and review incoming correspondence to ensure customer needs are met.
Provide information regarding departmental policies and procedures to internal and external stakeholders; respond to questions about statutory requirements, internal policies for procurement of goods and services, bids, procurement cards and purchase orders.
Maintain a high level of knowledge related to the utilization of the ERP financial software for data input and historical data.
Assist Buyers and Senior Buyers with solicitations and contract amendments, as requested.
Assists and/or serves as back up to other Purchasing staff members.

SUPERVISORY/BUDGET RESPONSIBILITIES

None.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

High School diploma or GED equivalent; and
Four (4) years of experience in purchasing or related field,

Associate's Degree from an accredited college or university in Business Administration, Public Administration, Finance, Accounting or related field; and
Two (2) years of experience in purchasing or related field,

Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

Knowledge of procurement laws and City of Denton policies and practices for good and services contract administration and procurement.
Skill in communicating effectively, orally and in writing, for the needs of the audience.
Skill in gathering, analyzing, and reporting data.
Skill in identifying, understanding, and resolving issues in a timely manner.
Skill in analyzing procurement options, determine best recourse, and initiate actions.
Skill at the intermediate level, working with Microsoft Office 365, and software necessary to complete work tasks.
Ability to interpret and ensure compliance with local, State and Federal law.
Ability to simultaneously handle multiple tasks and changing priorities in an efficient and effective manner.
Ability to form and maintain effective relationships.
Ability to accurately prepare and maintain records, files, and reports.
Ability to understand, maintain and adhere to ethical business standards.
Maintains and adheres to ethical business practices.

CONDITIONS OF EMPLOYMENT

Must pass a drug test, driver's license check, criminal history background check, and social security number verification.

Environmental Factors and Conditions/Physical Requirements

SAFETY

Perform preventive maintenance on tools and equipment; ensure equipment is in safe operating condition.
Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Safety Sensitive (Subject to random drug testing): No.
Tools/Equipment Used: Standard office equipment, including computer and peripherals.
Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
Lifting: Occasional lifting and carrying (no more than 10 pounds).
Environment: Works in an office setting; occasionally requires irregular, prolonged, and/or overtime hours.
Travel: Travels to City of Denton buildings and professional meetings as required.
Attendance: Regular and punctual attendance at the worksite is required for this position.
Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES

Inclusive
Collaborative
Service-Oriented
Strategically Focused
Fiscally Responsible

TOP TIER BENEFITS

Medical, dental, and vision coverage in addition to life and disability insurance plans?
Employee Health Clinic
Paid Vacation Days and Paid Holidays
Retirement Plan

EEO STATEMENT

The City of Denton is an equal opportunity employer. It is the City of Denton's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA

This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.

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