Reporting directly to a Purchasing Manager, responsible for performing routine purchasing tasks that support the daily operations of the Williamson County Purchasing Department.

Performs front desk duties such as answering/routing telephone calls and assisting walk-in visitors
Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchases
Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods
Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities
Assists with preparation and administration of the county bid process
Creates, approves, audits and files purchase orders and requisitions up to $25,000
Prepares and processes procurement card agreements
Serves as primary contact for internal and external customers on purchasing concerns
Reviews and collects supporting documentation for requisition approval processing and prepares items for agenda placement
Collaborates with county Budget and Auditor offices to ensure expenditures are properly authorized and legal
Coordinates and schedules procurement card distribution appointments
Performs quality control of various documents to ensure they meet purchasing policies and compliance implemented by federal, state, and local laws
Preforms follow-up training for requisitioners
Maintains all electronic and physical purchasing files
Attends all meetings and trainings, as required
Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

Reports directly to – Purchasing Manager
Direct Reports – No

PHYSICAL DEMANDS

Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

Work is primarily indoors in an air-conditioned environment
Travel between work sites, as required

IRREGULAR HOURS

Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

High school diploma or equivalent and three (3) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience
Knowledge of local, state, and federal government finance practices
Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

Valid Texas driver’s license

PREFERRED QUALIFICATIONS

Associate degree in a related field

One (1) year of public purchasing experience in a government capacity

Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle
Proficient data entry skills with the ability to type up to 55 words per minute
National Purchasing Association Certification

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County jobs

Purchasing Specialist I