Thank you for your interest in our City Clerk position.

The City of Selma is a vibrant and steadily growing community with a population of nearly 25,000 and is situated in the heart of California’s Central Valley. The City provides a full-range of services to our citizens. We are building Selma into a place of Prosperity, Unity and Strength.

To be considered for this outstanding career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. Resumes may be attached but will not be accepted in lieu of a complete, detailed application.

Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. This process could include a written test and/or performance exam, a panel interview, and an interview with the department head.

Written testing / Panel interviews have tentatively been scheduled on MARCH 25, 2025, and Department Head interviews have been tentatively scheduled on APRIL 9, 2025. The assessment process / assessment dates are subject to change as needs dictate.

For planning/scheduling purposes, please make note of the above dates. Additional details regarding the interview phase will be sent via email to qualified applicants after the recruitment closes and our screening process is completed.

We look forward to the opportunity to consider you for a position with our department.

PURPOSE:
Under general direction, coordinates and directs the day-to-day activities of the City Clerk’s office including records management and municipal elections; to prepare agendas and minutes for City Council meetings in compliance with State laws and regulations; and to provide highly complex staff assistance to the City Council and City Manager when required.

SUPERVISION RECEIVED AND EXERCISED
Incumbents work with limited supervision and exercise extensive independent judgement to ensure the City’s policies and procedures are in compliance with applicable laws, regulations and City policy.

Employees in this class typically report to the City Manager.

ESSENTIAL FUNCTIONS STATEMENT: Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees may perform the essential functions of the job.

Essential Functions (Illustrative Only):
• Develop and implement the City Clerk’s office goals, objectives, policies procedures, and work standards.
• Prepare City Council meeting agendas and ensure that all items are prepared and distributed to the appropriate parties in a timely manner.
• Prepare and coordinate the distribution of administrative and public reports, bulletins, questionnaires, notices for public hearings, and other documents.
• Attend City Council meetings transcribe and prepare minutes, resolutions, and ordinances in draft or final form; coordinate the review and approval of official actions with the City Council, the City Manager, citizens, community groups, and others.
• Plan and conduct periodic municipal elections.; prepare necessary correspondence and resolutions for Council approval related to the election process.
• Schedules meetings and prepares correspondence for members of the City Council, the Mayor and the City Manager.
• Executes the legal requirements relating to the State Conflict of Interest Code and sends completed documents to F.P.P.C.
• Prepares periodic reports and statistical information involving gathering materials from various sources, compiling data in a coherent manner and working out details of presentation.
• Receives and replies to oral and written requests for information of a specialized or confidential nature requiring the use of discretion and judgment in explaining regulations and procedures.
• Receive and screen visitors and telephone calls; provide information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of policies, rules, procedures, and ordinances.
• Administers the oath of office to new city officials and sworn personnel
• Receives and processes appeals for City Council public hearings.
• Perform related duties as assigned.

QUALIFICATIONS / REQUIREMENTS:

Knowledge of:
• Principles and practices of municipal government and structure, including the role of an elected City Council and appointed commissions.
• Principles, practices, and procedures related to municipal government recordkeeping and records management.
• Automated and manual records management principles and practices, including legal requirements for recording, retention, and disclosure.
• Municipal government election laws and procedures; political processes.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Pertinent policies, procedures, local, State and Federal rules, regulations and laws applicable to assigned programs, including the Brown Act and Freedom of Information Act.
• Modern office practices, methods and computer equipment. Computer applications related to work.
• Principles and practices of organizational analysis and management. Budgeting procedures and techniques.

Ability to:
• Meet all legal requirements of the function in a timely and effective manner.
• Organize and direct City Clerk’s office operations.
• Coordinate municipal elections within legal guidelines.
• Oversee and coordinate maintenance of the official records of the City.
• Prepare official minutes, resolutions, and ordinances.
• Interpret, apply, and explain policy, complex laws, codes, regulations, and ordinances.
• Provide varied, confidential, and responsible office administrative work requiring the use of independent judgment, tact, and discretion.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Interpret and apply City, department, and division policies, procedures, technical processes, rules and regulations. Use sound judgment in recognizing scope of authority.
• Operate and use modern office equipment including computers and applicable software.
• Compose correspondence and reports independently or from brief instruction.
• Communicate effectively orally and in writing.
• Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
• Organize own work, coordinate projects, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction.
• Establish and maintain effective, cooperative and collaborative working relationships with employees and those contacted in the course of work.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.

REQUIREMENTS:

Education and Experience:
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in public/business administration, public relations or a closely related field and three (3) years of increasingly responsible office and administrative work with at least two (2) years of experience performing duties as a City Clerk or Deputy City Clerk.

Licenses and Certifications:
• Possession of, or ability to obtain, a valid Class C California Driver’s License
• Possession of, or ability to obtain, certification as a Notary Public in the State of California.
• Possession of a certification as a Municipal City Clerk is desirable.

ADDITIONAL INFORMATION:

Physical Demands:
While performing the duties of this job, incumbents require sufficient mobility to work in an office setting operating standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions.

Mental Demands
While performing the duties of this job, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; observes and interprets people and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions and multiple concurrent tasks; and interacts with others encountered in the course of work.

Environmental Elements:
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances.

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