The Superior Court of California, County of Alameda is accepting applications for the position of Facilities Specialist. Under supervision, the Facilities Specialist serves as a lead worker and assists with the coordination and monitoring of Court capital construction and facilities maintenance activities, including repairs, facilities renovation, moves, salvage, and routine and major maintenance of Court buildings; and to perform other related duties as assigned.

The current job vacancy is assigned to the Finance and Facilities Division in Oakland.

Example of Duties

NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all listed duties.

1. Serves as a lead worker in the Facilities Unit and assists in the training and assignment of routine work of administrative support staff.

2. Receives requisitions for minor remodel projects and repairs or maintenance jobs; and confers with staff to ascertain problems or update the status of a problem within a building.

3. Assists in performing facility assessments, that include all aspects of office, courtroom and staff conditions such as carpet, paint, ceiling, lights, vents, doors, hinges, swing gates, sound systems, signage and furniture and minor plumbing, electrical and HVAC.

4. Notes indications of required maintenance or repair work, potential deficiencies, and safety hazards, etc.; and recommends the best course of action for improvements or corrections and processes appropriate work orders.

5. Assists in coordinating staff and judicial moves, facility management projects with judicial officers; and coordinates court salvage program with staff and Alameda County's General Services Agency.

6. Coordinates and monitors repair or maintenance work being performed by vendors to determine if Court's needs have been met; and answers questions regarding repair and/or maintenance work.

7. Coordinates the preparation of new buildings for occupancy involving the initiation of work orders, requisitions and correspondence to ensure that desks and equipment, telephone and data service, and key systems have been delivered or arranged prior to the scheduled in-service date.

8. Responds to emergency or trouble calls involving facilities-related issues.

9. Participates in walk throughs of outgoing and completed construction and remodel projects to verify completion.

10. Coordinates requests for keys and lock changes in accordance with established policies and procedures.

11. Administers the State car program and reports data to the state office; coordinates maintenance on state cars; and files paperwork as appropriate.

12. Attends a variety of meetings and training related to facilities work; maintains appropriate court records and files for all facility-related services.

13. Performs other related duties as assigned.

Minimum Qualifications

Experience:
The equivalent of three years full-time technical and/or paraprofessional level experience in facilities maintenance, construction or project management.

Knowledge of modern office procedures and equipment, including computer and printer, keyboard and mouse, fax machine, copier, filing and record keeping systems; principles and practices of business and office management; basic project coordination of vendor's work; basic analysis techniques; facility maintenance procedures; basic principles and practices of project management; regulations and procedures governing building maintenance and safety; public safety requirements and practices related to building construction projects; general construction project management techniques and procedures; court procedures for contract administration and procurement; word processing and database application software including, Microsoft word and Excel.

Ability to relate to and work with a variety of people to achieve project goals; work with sensitivity, judgment and tact in dealing effectively with people; read and understand detailed construction documents, technical specifications and blue prints; communicate clearly and effectively using the English language; analyze problems and complaints, and recommend solutions; prioritize work and meet project schedules; understand and follow oral and written instructions; perform mathematical calculations correctly; carry out duties in accordance with policies, procedures and scope of responsibilities; coordinate and monitor the work of vendors, contractors and consultants; collect and gather information; manage multiple projects and tasks simultaneously; effectively use a variety of computer software applications; exercise discretion and independent judgment within general policy guidelines; maintain sensitive and confidential information; establish and maintain effective working relationships with judicial officers, court and county staff, the public and representatives of other agencies or departments.

This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.

Hiring Process

The hiring process will include the following components:

An initial screening of all application materials received including a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification.
A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process.
An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises.

The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.

The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.

If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss.

Job Posting End Date

February 4, 2025

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