DEFINITION:

Under immediate supervision assist City administrative, management and technical staff as assigned; conduct research; compile and analyze data; perform routine administrative and/or technical support tasks. Incumbent is assigned to perform projects which both help the City achieve its objectives and provide the Intern with on-the-job exposure to municipal government processes and issues.

CLASS CHARACTERISTICS:

This classification is a part-time position used for training purposes in the field of public administration and in the specific operation of City departments. This position is non-exempt under FLSA standards.

ESSENTIAL JOB FUNCTIONS:

(Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.)

Perform a wide variety of administrative and financial assignments to assist a City department or division; learn to perform various administrative, planning, public works, parks, and recreation tasks.
Assist in preparing reports and presentations.
Provide administrative support work for daily department operations or special projects.
Perform routine technical work for a department.
Conduct research projects and surveys; assist in compiling and analyzing data.
Perform related duties, as assigned.

KNOWLEDGE OF:

Basic office procedures and customer service skills.
Basic research methods and techniques.
Modern office methods, practices and procedures.
Computer software programs including Microsoft Word, Excel, Power Point and Outlook.
Safe work practices and procedures.

ABILITY TO:

Understand and follow oral and written instructions.
Communicate effectively, orally, and in writing.
Independently prepare correspondence and memoranda.
Learn principals and practices of budget administration.
Learn operations, services and activities of assigned area.
Establish and maintain cooperative working relationships with those contacted in the course of work, specifically the participants, parents, and co-workers.

EDUCATION AND EXPERIENCE:

The following combination of education and experience is most typically likely to provide the requisite knowledge, skills and abilities:

Graduation from high school or completion of a GED. Current enrollment in a Bachelor’s or Master’s degree program from an accredited college or university in public administration, business administration or related field.

LICENSES OR CERTIFICATES:

Possession of or ability to obtain a valid California driver’s license

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Position requires the ability to perform occasional light lifting and carrying; occasional standing and walking; and sitting for prolonged periods of time. Occasional hand use and finger dexterity needed to use computer keyboard and operate standard office equipment; occasional pushing, pulling, grasping, and reaching may also be required. Good hearing is required when communicating on the telephone or in person.

WORK ENVIRONMENT:

The work environment described herein is representative of those an employee encounters while performing the essential function of this job. Primarily office environment with controlled temperature conditions and exposure to environmental factors and hazardous physical substances are minimal and pose little to no risk of injury. Occasional driving to meetings and/or events may be required.

EQUAL OPPORTUNITY EMPLOYER: The City of Dana Point is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.

Note: All employees of the City of Dana Point are designated by both State law and City ordinance to be “Disaster Service Workers.” In the event of a declared emergency or an undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours and performing work significantly different from the employees’ normal work assignments and may continue through the recovery phase of the emergency.

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