Department: Finance

Salary: $23.08-24.96

General Position Summary:

We are seeking a detail-oriented and reliable Accounts Payable Coordinator to join our team. In this role, you will coordinate and process all accounts payable functions for the County, ensuring accuracy and compliance with County policies and regulations. You will provide essential information to County departments, vendors, and Special Districts. A successful candidate must pass a criminal and financial background check prior to employment.

Key Responsibilities:

Enter and verify alpha and numerical data into the computer system from various source documents, including check vouchers for accounts payable
Review and analyze transactions for accuracy, proper account coding, and allocation, ensuring correct budget line items, signatures, and attachments
Maintain and update vendor information, including W-9 collection, address changes, and additions to the vendor list
Generate and manage the accounts payable check register, void payments and invoices, issue special checks, and handle all related documentation
Respond to accounts payable inquiries from departments and the public, correcting any errors in department billings or statements
Prepare monthly recurring internal payments for various County departments and reconcile accounts payable quarterly
Manage unclaimed property reporting for vendors and property tax payors in compliance with State regulations
Process tax turnover payments to districts
Drive twice weekly routes to County Departments to deliver mail, pick up cash transmittals for the Treasurer’s Office, and manage the outgoing mail process
Sort, code, and apply postage to outgoing mail, including hazardous materials, ensuring compliance with postal and shipping guidelines

Qualifications:

High school diploma or GED; or one to three years of related experience and/or training; or an equivalent combination of education and experience
Valid Oregon Driver's License
Strong language skills with the ability to read, analyze, and interpret complex documents and respond to sensitive inquiries or complaints
Proficient in mathematical skills including basic algebra and geometry for calculating figures and amounts
Excellent reasoning ability to define problems, collect data, establish facts, and draw valid conclusions
Proficient in Accounting software, Database software, Contact Management systems, Human Resource systems, Internet software, Payroll systems, Spreadsheet software, and Word Processing software

Physical Requirements:

Regularly required to sit, use hands, reach with arms, talk, or hear
Occasionally required to stand, walk, stoop, kneel, crouch, or crawl
Must occasionally lift and/or move up to 50 pounds
Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
Periodic driving required

Apply Now: If you are a detail-oriented professional with a passion for accuracy and process improvement, we encourage you to apply for this opportunity to support the County's financial operations.

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