INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

We have 1 opening for an 8-hour, 12-month employee in the Nutrition Services Department. The work hours for this position are 7:30 a.m. to 4:00 p.m., Monday through Friday.

BASIC FUNCTION
Under the direction of an administrator or designee, to perform specialized and responsible clerical and secretarial functions; in a District department, or in a school setting; to relieve the administrator of clerical detail and to perform routine administrative aide functions; and to do other related work as required. Incumbents in this classification provide clerical support to an administrator; and provide students, staff and the public with information through the performance of a wide variety of secretarial services, which directly supports learning.ESSENTIAL JOB FUNCTIONS
•Serves as a personal secretary and office management organizer to administration and staff
• Serves as an administrative aide by responding to inquiries and providing information to students, parents and the public
• Refers specific communications or correspondence to appropriate staff members for the gathering of data for the administrator's review
• Collects data from a variety of sources and compiles reports or summarizes information
• Initiates follow-up activities to ensure that the operational time lines are met
• Arrange correspondence for supervisor's personal reply with appropriate background materials
• Independently or in accordance with general instructions, composes correspondence concerning a wide range of subjects requiring a thorough knowledge of policies, regulations, and operational procedures
• Reviews outgoing correspondence and other materials to ensure consistency with policies, regulations, operational procedures, formatting, grammatical construction, and punctuation
• Prepares input data for a computerized record management, storage, and retrieval system, and utilizes the output reports in the office operational functions
• Maintains a variety of logs, records and files
• Schedules and organizes the clerical functions of the office to which assigned
• Assists in organizing and conducting special events or activities
• May collect and receipt funds
• Requisitions, orders and maintains an adequate inventory of supplies and instructional materials
• May take and transcribe notes pertaining to a wide variety of subject areas, including materials that may be of a privileged or sensitive nature
• Assists in the scheduling of school facilities pertaining to civic center use
• Assists with budget planning and expenditure control
• May participate in the request, assignment and orientation of substitute personnel to a site
• Prepares, organizes and coordinates the preparation of the materials and documents pertaining to the Board of Trustees meeting agenda
• May assist with recruitment activities for department personnel
• May administer routine First Aid, and contact appropriate person and agency in event of serious illness or injury (if assigned to a school site)
• Performs other duties related to the class as assigned

JOB REQUIREMENTS – QUALIFICATIONS
Skills, Knowledge and/or Abilities Required:
Skill to:
• To operate modern office methods and equipment, including automated record management and filing systems
• Take and transcribe dictation accurately, or use transcription equipment effectively in preparing various written materials
• Make arithmetical calculations with speed and accuracy
• Operate word processing and data processing equipment
Knowledge of:
• Organization and coordination of specialized and responsible clerical functions
• English usage, grammar, spelling, and punctuation
• Basic methods and techniques of organization and planning
• Receptionist and telephone techniques, correspondence and report writing
Ability to:
• Learn, interpret, and apply legal mandates, policies, rules and regulations, and operational procedures pertaining to the district or individual school
• Assume responsibility for routine administrative detail, including the organization and coordination of the clerical activities of the supervisor's office
• Compose correspondence independently
• Establish and maintain comprehensive and accurate files and records, and prepare concise and complete reports as required
• Plan, schedule and perform a variety of clerical and typing duties in support of assigned department or function
• Plan, organize and coordinate the work of other clerical personnel
• Assemble diverse data and prepare clear and concise reports, correspondence and related material
• Communicate effectively both orally and in writing
• Meet schedules and time lines
• Answer routine questions as directed on behalf of supervisor
• Develop and maintain a complex data filing system
• Work courteously and tactfully with co-workers, public and parents
• Promotes team building and a positive work environment
• Adapt easily to work assignments, additional priorities, and new procedures
• Receive constructive criticism and modify work appropriately
• Prioritize needs and solve problems independently as appropriate
• Suggest procedural improvements to supervisor as appropriate
• Skillfully handle difficult situations using good judgment
• Maintain high level of professionalism while keeping the needs of customers a top priority
• Keyboard at an acceptable rate of speed EXPERIENCE AND EDUCATION REQUIREMENT
Experience:
Three (3) years of responsible and varied secretarial and clerical experience, including some experience in organizing and coordinating specialized clerical functions.
Education:
Equivalent to the completion of High School, including or supplemented by coursework in, computer applications, data entry and output report development, office management, or other related skill areas. PHYSICAL DEMANDS
Persons performing service in this position classification will be expected to perform medium work, which involves lifting no more than 50 pounds at a time occasionally, and frequently lifting or carrying of objects weighing up to 25 pounds. The work may occasionally involve ascending stairs and ramps and involve sitting for extended periods of time. If someone can do medium work, it is deemed that he or she can also do sedentary and light work (Per the Code of Federal Regulations – Section 404.1567 “Physical Exertion Requirements”)

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

APPLICATION AND SELECTION PROCESS:

An employment application and job description can be obtained either ONLINE at www.wvusd.org or at the District Office. If you need assistance, please call Lorraine Venegas, Human Resources Specialist, at (909) 595-1261, ext. 31377.

Permanent employees, who work in this classification and are interested in one of the current openings, may submit a Request to Transfer Form with the Division of Human Resources. Human Resources must receive the transfer request prior to the application deadline.

When completing the work experience information on the application, please refer to the job requirements and qualifications, listed on the job description (a complete job description can be found on the website: www.wvusd.org or at the District Office.). Describe in detail the job duties and responsibilities from ALL RELEVANT WORK EXPERIENCE which will QUALIFY you for this position.

Qualified applicants, who meet the minimum qualifications, will participate in a written examination and technical oral interview, which will demonstrate the required knowledge and skill for this classification. The weight percentage of the examination and interview will be 50/50. Those applicants who receive a passing score on the written exam and oral interview will be placed on an Eligibility List. The top three ranks of candidates on the Eligibility List, who are ready, willing and able to accept the position, will be invited to the Final Selection Interview with the hiring authority.

The eligibility list will be certified for a period of six months. It will be used to fill current substitute and future permanent openings.

REVIEW JOB DESCRIPTION: It is the responsibility of the applicant to review this classification’s job description, which is available online at www.wvusd.org or at the District Office. The job description explains in detail the physical demands, skills, knowledge and abilities required to perform the essential job functions for this position.

BENEFITS: Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per contract or Commission Rules. The District offers a comprehensive package of insurance benefits. Employees working less than full-time, but a minimum of four hours will contribute an amount proportionate to the number of assigned work hours for major medical insurance benefits. The District does not offer a package of insurance benefits to employees working less than four hours per day. The District provides life insurance for employees who work a minimum of 3.5 hours. In addition, the District offers a retirement plan which uses joint employee and employer contributions.

ACCOMMODATIONS: Individuals with legally defined disabilities may request reasonable accommodation in the examination process. To make this request; please contact the Division of Human Resources at the time the application is submitted. Candidates may be required to provide documentation supporting the need for the accommodation.

VETERAN PREFERENCE (for entry-level positions only): Veterans who have been honorably discharged after 30 days or more of service during time of war or national emergency will receive an additional 5 points which will be added to the passing score. Disabled veterans receive 10 points. A copy of a DD-214 must be presented no later than the first part of the examination process.

PRIOR TO EMPLOYMENT THE FOLLOWING MUST BE COMPLETED:
Per Board Policy 4112.4/4212.4/4312.4, the cost of pre-employment examinations shall be paid by the applicant.

Fingerprinting:Employees will be charged for processing their fingerprints at the time they are hired. The fingerprints are used to complete a confidential background investigation. All candidates with a record of convictions must indicate such on the confidential data form, which is attached to the job application. A record of conviction will not automatically disqualify an applicant from employment, but failure to list all convictions may result in disqualification or dismissal.

Physical Examination: Newly hired employees must pass a qualifying Medical examination given by a District-appointed physician, which includes testing for illegal controlled substances.

Tuberculosis Exam: Newly hired employees must submit a Mantoux Skin screening and certificate of completion within the past 60 days that indicates freedom from active tuberculosis.

Immigration Reform and Control Act Of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form.

We are an equal opportunity and non-discriminatory employer as mandated by Section 504 of the Office of Civil Rights.

Walnut Valley Unified School District jobs

SECRETARY II