Job Summary

Under general direction, plans, coordinates, and completes complex administrative, operational, financial, statistical, and other administrative analysis and process assignments; assists Executives and/or Department Managers of the assigned department in the handling of city contracts, grants, and associated operational and technical issues; performs assignments in support of the negotiation, facilitation and administration of Intergovernmental Support Agreements; performs special assignments and resolves operational issues, using knowledge of federal, state and local contracting processes and the operations and policies of the City and assigned Department. Requires technical expertise and experience related to procurement, contracting policies and procedures, and program administration, particularly as it relates to Federal acquisition requirements and processes.

Pay Range: $64,513.50 to $86,016.00 per year depending on experience.

Duties and Responsibilities

Assists Executive’s and/or Department Managers with administration of interdepartmental and intergovernmental programs and projects; develop recommendations on procedures, standards, and rules related to Intergovernmental Support Agreements (IGSA), procurement processes and contracts.
Provides technical advice and support to decision makers regarding the development of IGSA proposals and standard operating procedures.
Provides technical expertise and advice to City leadership related to federal contracting processes, policies, procedures, and methods.
Coordinates, oversees, and performs professional level administrative support work of all aspects of the development of City procurements; facilitates contract-related activities, to include preparation and tracking of Requests for Proposal, Requests for Information, contract negotiations and evaluation, contract development activities and preparation, contract administration, tracking and management, and related activities.
Monitors compliance of appropriate contractual agreements; ensures documents comply with appropriate local, state or federal contract standards; mediates user/provider complaints; facilitates quality control activities.
Researches and identifies grant opportunities that meet City needs and are consistent with objectives; facilitate the application process as needed; research, acquires, and maintains City, state, and national statistics and resource information to support grant applications and meet funding agency requirements.
Performs complex financial and budget analyses, including expenditure and revenue trends and forecasts; reconciles data between different sources; prepares reports on program plans and associated budgets.
Prepares information necessary for administrative or management decisions and implementation of policies and decisions, particularly related to procurement and contract administration.
Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices, requisitions, and special government documents.
Functions as part of project leadership and implementation team for large federal related contracts, grants and programs, as well a municipal programs and projects.
Assists in the design and implementation of systems and forms for use in administration of City programs
May assist in planning and executing events and conferences; organizes and facilitates meetings; prepares and delivers oral presentations and reports.
On occasion, may serve as City staff liaison, as assigned, to working groups, committees, or teams.
Collaboratively works with representatives of other City departments, military units, or community organizations in support of negotiation and implementation of contractual agreements.
Establishes and maintains tactful and constructive relationships by collaborating with City employees, including elected and senior officials and managers, the public, military, and other governmental representatives.
Identifies issues, options, and projected outcomes and makes recommendations to decision makers.
Supports the relationship between the City of Fountain and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff.
Maintains confidentiality of work-related issues and City information.
Other duties and responsibilities as required.

Supervisor Duties

This position has no supervisory responsibilities.

Work Environment

The noise level in the work environment is usually moderately quiet, occasionally disrupted by moderately loud emergency tones.

While the majority of this position’s duties are performed indoors, the incumbent will occasionally be asked to spend time in an out-of-door environment, in other premises, and in an automobile commuting to other locations.

Qualifications

Bachelor's degree or equivalent combination of education and experience in Public Administration, Political Science, Accounting, Business, Economics, Project Management, or a related field is required.
Six (6) years’ experience with federal contracting and administration, program administration, and/or public procurement practices, preferably in a military or other federal agency or other public agency setting is required.
One (1) or more years’ experience successfully working and interacting with U.S. military representatives and officials on U.S. military installations is required.
Ability to obtain the following ICS Certifications: IS100 & 700 within 12 months of hire is required.
Experience with grant writing is highly desired but not required.

Required Capabilities

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
To perform the essential job functions and to ensure the safety of themselves, their coworkers, and the public, employees must have the ability to regulate attention; to plan; to understand, remember, and apply information; to effectively interact with others; to concentrate and maintain pace; and to adapt or regulate one’s behavior.
Ability to proficiently read, speak, and understand English. Proficiency in non-English languages is highly valued.
Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Demonstrated strong verbal and written communication skills, analytical skills, statistical and mathematical abilities and interpersonal skills. Ability to read and interpret documents such as safety rules, operating maintenance instructions and procedure manuals. Ability to write complex reports and distill information for many audiences.
This position requires close, distance and peripheral vision.
Ability to hear an average conversational voice in a quiet room, using one or both ears, at a distance of six (6) feet. Ability to hear sounds and signals indicating work and safety necessities.
This position requires standing, walking and sitting for periods of time. Utilization of hands and fingers to operate office computer keyboard and equipment required. Must be able to reach with hands and arms, and stoop, kneel or crouch if needed.
Must be able to lift up to thirty (30) pounds as needed and frequently lift up to ten (10) pounds.
This position requires effective proficiency in the use of computer software and applications, office equipment, and professional telephone use. The ability to adequately type quickly with few to no errors is also very important. This position will often require multi-tasking in the use of computer, phone, and office equipment while interacting with clients. Candidates for this position may be required to take and pass technology proficiency assessments prior to employment.

*This job is open from 09/16/2024 and will close on 10/15/2024 at 12:00 p.m. MT. or until filled. *

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