EMPLOYMENT
CLASSIFICATION: Management

DEPARTMENT: City Manager

REPORTS TO: City Manager
PURPOSE/OBJECTIVE OF JOB: Assumes responsibility for the overall planning, administration, and
operation of the City Clerk’s office prescribed by-law of the State of California; performs a
variety of other administrative duties for the City Council; and to provide highly complex staff
assistance to the City Manager and other department directors.

The City Clerk is an at-will position. The City Manager shall appoint the City Clerk with the
advice and consent of the Council.
LEVEL OF SUPERVISION REQUIRED: Limited

SUPERVISORY RESPONSIBILITIES: None
DUTIES AND RESPONSIBILITIES:
Essential and other important responsibilities and duties as Clerk of the City Council, may
include, but are not limited to, the following:

1. Process Notices of Public Hearings, schedule agenda items, coordinate final agenda packet
preparation, and finalize minutes of previous meetings; respond to citizen and press inquiries;
processes and oversees all Public Records Requests.
2. Attests publish and post ordinances and resolutions; prepare and send out minutes;
execute/acknowledge contracts, certify legal documents, coordinate recording of documents, and
witness maps.
3. Serve as custodian of the official City records, and the City's Official seal; plan and direct
the maintenance, filing and safekeeping of all municipal documents.
4. Plan and direct City's Record Management and Electronic Records Management programs in
compliance with legal requirements and City policy.
5. Provide contract administration; supervise purchase and contract bid openings and performance
bonds.
6. Serves as Election Filing Officer; handle all necessary paperwork for candidates, running for
office and Measures going on the ballot; following the California Election Code; work closely with
Kern County Elections office, as we consolidate with them; Special
Elections, Filing Officer is responsible for all aspects of the election.

7. Prepare and monitor the department budget; develop recommendations for proposed budget;
prepare mid-year adjustments of current budget.
8. Develop, implement, and manage policies and procedures within the City Clerk’s Office.
9. Recommend Citywide records management, public records, the Brown Act, and Elections Code
policies, and changes to policies.
10. Support risk management program: accept, log and process claims and service of legal process;
coordinate work with claims administrator, answer interrogatories, certify City documents, provide
research, and appear in court on behalf of the City.
11. May act as clerk or secretary for other public agencies.
12. Act as Notary Public for the City.
13. Perform related duties as assigned.

QUALIFICATIONS:

Possession of:
Valid California Driver’s license and good driving record.

MINIMUM QUALIFICATIONS:
Knowledge of:
1. Perform a variety of complex and responsible day-to-day operational duties related to support
of the City Clerk Department and meet related deadlines.
2. Review documents related to department operations; observe, identify and problem solve office
operations and procedures; and problem solve office issues for the public and with staff.
3. Independently compose ordinances, resolutions, and minutes and prepare clear, concise and
complete general meeting minutes, documentation, and other reports and correspondence.
4. Understand, interpret, apply, and explain City policies, procedures, and rules and
regulations; and explain various rules and regulations relating to City Clerk operations.
5. Assist in the preparation, conduct and certification of municipal elections.
6. Accurately prepare minutes of meetings.
7. Exercise sound, independent judgment within general policy guidelines.
8. Maintain a high level of confidentiality related to a wide range of sensitive information
routinely encountered as part of work assignment.
9. Work long and varied hours, including evenings and/or weekends if required, work under
pressure and time constraints.
10. Communicate clearly and concisely, both orally and in writing.
11. Operate computerized data management systems with proficiency and familiarity; type at a speed
necessary for successful job performance; maintain accurate records and files.
12. Train and direct the work of clerical staff.

Establish and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.

EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE:

Any combination of experience and training that would provide the required knowledge and abilities
is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:
Five years of increasingly responsible professional experience in a City Clerk's office, including
at least two years at a management or supervisor level.

Possession of an International Institute of Municipal Clerks designation as Certified Municipal
Clerk (CMC) or Master Municipal Clerk (MMC) is highly desirable.

ESSENTIAL PHYSICAL REQUIREMENTS:
Strength: See Attached CA RU-91.
Exert force to 10 lbs. occasionally, or a negligible amount of force frequently to lift, carry,
push, pull, or move objects.

Ability to: Reach, turn, move from one location to another.
Speak clearly and correctly, sit, hear, handle. Stand, walk, kneel, crouch, stoop.
Demonstrate visual acuity (near-under 20 inches, far-over 20 feet), and to focus.
Perform one or more of the following functions simultaneously: reach, turn, move from one location
to another, handle, read, write, speak, sit, hear.

ENVIRONMENTAL CONDITIONS TO WHICH EXPOSED:
Low to moderate noise intensity level.

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